Academic Advisor

3 weeks ago

Edmonton, Canada University of Alberta Full time

**SCI SciencePrograms&Operations**:

- Competition No.

**S104851269**
- Posting Date

**Jun 09, 2023**
- Closing Date

**Jun 19, 2023**
- Position Type

**Full Time - Operating Funded**
- Salary Range

**$51,055 to $69,342 per year**
- Grade

**08**
- Hours

**35**

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location - **North campus. This role is in-person

**Department summary**

With over 7300 undergraduate students, the Faculty of Science has the largest undergraduate population at the University of Alberta.

Home to seven teaching departments, 18 museums and 9 centres and institutes, the Faculty of Science offers a welcoming and supportive environment for students, staff and faculty.

**Position summary**

**Duties**

**Application Assessment**
- Conducts admissions reporting, including collecting and analyzing data to inform decision making processes.
- Evaluates domestic and international credentials.
- Participates in documentation and procedure development
- Conducts research into the credit and course level systems for institutions and courses that have not yet been evaluated; develops and maintains a database of international and domestic transfer credit decisions
- Evaluates the records of international applicants to determine if students qualify for admission and assigns transfer credit for the same.
- Calculates Admission Grade Point Average (AGPA) from institutions around the world, converting to the U of A's grading system, using standardized weighted average conversion methods.

**Program Advising Post Acceptance**
- Advises continuing and prospective students on program related matters such as: advising on academic standing, providing GPA calculations and scenarios, providing options for activities (e.g. coop, student abroad), advising on program changes, advising on potential transfer credit and performing advanced program planning.
- Identifies, assesses, refers, and advocates for students at risk.
- Conducts continuing student reporting, including collecting and analyzing data to inform decision making processes
- Provides students with information about alternatives, limitations, and possible consequences of academic decisions
- Coaches students to identify problems and possible strategies and resources. Advises students on larger life issues such as health, isolation, financial stress, career planning.
- Monitors progress of students. Assesses a student's academic standing.
- Documents all student interactions and success plans. Re-connects with the student when necessary to monitor success.
- Interprets and communicates calendar regulations.
- Assists students in making academic decisions such as course selection, building timetables and using online registration systems, degree requirements

**Program Decisions/Policy development and Community Relations**
- Supports the Associate Dean, Undergraduate in the formulation or modification of policies and identifies progressive and equitable policies and procedures that promote high academic and student service standards.
- Handles tasks and projects assigned on an ad hoc basis by the Associate Dean (Undergraduate) or Director (Undergraduate Programs), sometimes acting on their behalf - such as the transfer process for the BSc/BEd Combined degree program or tracking and evaluating Education Abroad participation results. Must be prepared to stand in for the Director (Undergraduate Programs), at meetings of university committees dealing with student-related issues (admission and transfer, for example).
- Develops, designs and produces faculty forms, presentations and handouts in accordance with faculty and university visual identity rules and FOIPP requirements as required.
- Develops and leads information sessions for students and others as necessary, and represents the Faculty of Science at public outreach and information events such as Registration Workshops, Orientation and University Open House.
- Acts as an expert resource to faculty advisors in science and medicine departments

**Convocation/Program Completion**
- Completes convocation clearing for graduates to ensure full degree requirements are met
- Reviews academic record to ensure program requirements and academic standing are met.
- Evaluates and approves eligibility of students for degree specific notations such as: "With Distinction" or "First Class Honors"
- Advises students of any program deficiencies and the consequences.

**Minimum Qualifications**
- Minimum completion of post-secondary education, University degree preferred (equivalent combination of education and experience may be considered).
- Minimum of two years working within a student service and/or client-based environment, including experience with one or more of the following: student advising/counseling, admissions and records, and program administration.
- Proven writing and

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