Academic Administrative Clerk

3 months ago

London, Canada London International Academy Full time

_LONDON INTERNATIONAL ACADEMY IS A PRESTIGIOUS PRIVATE BOARDING HIGH SCHOOL IN CANADA OFFERING FULL ONTARIO HIGH SCHOOL DIPLOMA FOR POST SECONDARY EDUCATION SINCE 2002 AND CELEBRATING OUR 3RD YEAR AS A CERTIFIED INTERNATIONAL BACCALAUREATE PROGRAM. WE ARE SEEKING AN EXPERIENCED ADMINSTRATOR WORKING IN EDUCATIONAL ENVIRONMENT WITH TEACHERS AND STUDENTS. WE OFFER COMPETITIVE WAGES PLUS OUTSTANDING BENEFITS AND CAREER OPPORTUNITIES._
- DESCRIPTION:_
- Perform administrative, reception and educational duties.
- Adhere to safety procedures and company policies.
- Responsibilities include but are not limited to the following:

- DUTIES and RESPONSIBILITIES:_

1. **Community Service**:

- Monitor individual student community service hours and advise Student Affairs of any issues of student non-compliance.
- Maintain records of student community service hours for the Director.

2. **Attendance**:

- Pick up student attendance sheets from deposit tray.
- Enter attendance data into Inkwell from teachers’ attendance sheets for every period and place attendance sheets in teacher mailboxes.
- Inform the principal if teachers do not submit their attendance on time.

3. **Record Maintenance**:

- Process, check and store appropriately class teaching records (evaluation material etc.) from each department head at semester beginning and end. The record checklists to be provided by the Director.
- Collect, organize and file all student information for O.S. Records.
- Upload student photographs into Inkwell.

4. **Inventory**
- Organize and control all supplies and teaching equipment, maintain records and sufficient inventory while keeping within budgetary restrictions.
- Order supplies.

5. **Copier Control and Maintenance**:

- Responsible for the control, maintenance, and organization of the school copiers.
- Check all copiers daily (upon arrival) for supplies: verify if maintenance is required, ensure all are in working condition.
- Solve office equipment and machinery issues and arrange for appropriate maintenance and repair work.
- Distribute copier codes, analyze and control teacher and student usage.
- Organize lease maintenance of copiers as required.

6. **Assistant**
- Provide assistance to the Principal, Vice-Principals, and Director of Student Affairs as requested.
- Organize/Take meeting minutes as required for Academic Affairs.
- Organize and control mail and parcel storage and distribution.
- Inventory/ maintenance of files and academic materials.

7. **Reception**
- Provide reception services to students and visitors
- Maintain and supervise student computer/copier area
- Check overnight voice mails and distribute messages accordingly
- Answer all telephone calls in a polite and friendly manner and relay messages
- Deal with queries from public customers.
- General administrative and clerical support
- Prepare letters and documents as required
- Receive and sort mail and deliveries
- QUALIFICATIONS:_
- Completion of secondary school.
- Completion of related college courses in admin/record keeping would be a plus.
- Experienced in office administration and reception duties is a must.
- Knowledge and/or experience using Microsoft Office/spreadsheet is desired.
- Well organized, accurate, and multi-tasking preferred.
- TERMS OF EMPLOYMENT:_

This position is a full time, hourly position.

Performance will be evaluated at 3 months probation period, as well, annually.

Lunch meal is provided with free parking with this position.

No phone calls please.

Pay: From $34,000.00 per year

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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