Academic Assistant

2 weeks ago

London, Canada ITPS (Canada) LTD Full time

Position Title: Academic Assistant

Location: London, Ontario

Type: Full-time

Key Responsibilities:
1. Academic Scheduling and Coordination:

- Develop and manage the academic schedule for ground school events, classrooms, and students using the organization's management system (FSMS).
- Work closely with the Chief Theoretical Knowledge Instructor (CTKI), Chief Academic Officer (CAO), and Head of Training (HoT) to align schedules with the overall training plan.
- Assign instructors to events, balancing workloads and ensuring coverage.
- Notify students and instructors of upcoming events on a weekly basis through the FSMS system.

2. Conflict Resolution and Contingency Planning:

- Resolve scheduling conflicts and address unexpected instructor absences promptly.
- Coordinate with the CTKI and backup instructors to ensure mínimal disruption to the academic program.

3. Compliance and Reporting:

- Assist the CAO and Registrar with academic data collection and reporting to maintain compliance with government and higher education regulatory requirements.
- Update and manage examination and assignment records within the FSMS system.

4. Student Support and Resource Management:

- Add new students to the academic material repository on SharePoint for seamless access to resources.
- Serve as a point of contact for student inquiries related to scheduling and academic materials.

5. Administrative and Process Improvement:

- Create or modify schedule templates based on input from the CTKI or CAO.
- Proactively identify opportunities to streamline scheduling and coordination processes.
- Maintain organized and accurate records of academic schedules and activities.

Qualifications:
Required:

- Demonstrated experience in managing and scheduling educational programs.
- Exceptional organizational and problem-solving skills.
- Strong interpersonal and communication abilities for effective collaboration with students, instructors, and leadership.

Preferred:

- Undergraduate degree in Aviation, Aviation Management, Education, or a related field.
- Experience in aviation training or programming aviation-related curricula.
- Familiarity with higher education regulatory compliance and reporting requirements.
- Proficiency in using scheduling and management systems (e.g., FSMS) and collaborative tools like SharePoint.

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