Academic Orientation Coordinator

5 months ago

London, Canada Western University Full time

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
Academic Support & Engagement provides tailored, comprehensive supports within inclusive spaces in which students become critically-engaged, self-determined learners. As a result of our work, students discover and develop their strengths, establish their academic identity, engage in leadership and learning opportunities, and build the confidence and the competence they need to thrive.

We support students' academic, personal and professional growth through Accessible Education; Learning Development & Success; Transition, Leadership & Enrichment; and the Writing Support Centre. As valued partners in student learning, our work is situated at the intersection of curricular and co-curricular activities. We help students navigate academic and life transitions, remove barriers to full participation in all aspects of campus life, and contribute to the retention of Western students.

**Responsibilities**:
**Position Summary**

The Academic Orientation Coordinator works closely with the Transition, Leadership, and Enrichment Team, The Office of Residence Engagement and Programs (OREP), University Students’ Council (USC), Orientation Staff, and the Orientation Student Roundtable to support the development of engaging, fun, and substance-free orientation and transition experiences for new to Western students. Adherence to Orientation policies, procedures, and risk management protocols is mandatory.

The AOC position is designed to function as a central point of leadership, information and organizational support for the Off Campus Leadership Team (OCLT), and will offer support to academic-based Orientation programming such as Faculty Day. The AOC assists OCLT in recruiting and selecting their Soph teams; developing Orientation Week programs, budgets, merchandise; and facilitating team building activities.

The Academic Orientation Coordinator is an undergraduate student position, working up to 15 hours per week during the school year, and up to 35 hours per week during the summer term (May-September).

**Duties & Responsibilities**
- Coordinate the programming efforts of the Off Campus Soph Team
- Communicate and collaborate with the Transition, Leadership, and Enrichment Team
- Liaise with the Residence Orientation Coordinator and the University Student’s Council’s Orientation Staff, including the USC Vice-President Student Support and Programming, and Orientation Coordinator
- Participate in OC Head Soph interview, assist with the selection of Programming Assistants, and support the team selection process
- Help coordinate, plan and participate in Soph, Head Soph, and Programming Assistant training
- Attend bi-weekly OC and Residence Head Soph meetings during the summer and academic year
- Host bi-weekly Head Soph one on one meetings
- Develop and implement Soph recognition and recruitment initiatives throughout the academic year
- Complete projects as assigned in service of the overarching vision and goals of the Orientation Program.
- Must be willing to work irregular hours, including some evenings and weekends when required.

**Planning, Organizing and Problem Solving**
- Attend all Head Soph & Leadership Team training sessions (Winter/Spring) and OC/Residence Soph Team Retreats (Summer)
- Assist in the planning, coordination, and facilitation of O Week OC/Residence Leaders Retreat, OC/Residence Soph Training during the summer (August/September), and January Professional Development
- Support the development, planning and facilitation of academically focused training in collaboration with the Community Engagement Coordinator and other campus stakeholders.
- Assist the Student Experience and Engagement Coordinator in the planning and coordination of “Residence Based” Day, Neighborhood Programming, and Faculty Day.
- Assist the Head Soph in the planning and execution of late-night events during Orientation Week.
- Assist with the identification of International Student needs, as well as the development and implementation of programming for International Student Orientation
- Assist with summer projects and year-long program planning
- Develop schedules and help coordinate the oversight of Student Experience student volunteers
- Escalate challenging situations where appropriate, notifying administrator of situations or behaviors that run counter to the goals of the program.
- Coordinate Soph appreciation initiatives during Orientation Week
- Participate as a me

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