Coordinator, Administration and Finance, Nova

2 weeks ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Communities, Culture, Tourism & Heritage

**Location**:HALIFAX

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:2/20/2023 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Department of Communities, Culture, Tourism and Heritage contributes to building a province which enhances pride in our creative and diverse communities and people, allowing us to embrace our past and influence our future. Our vision is for Nova Scotia to be an acknowledged leader as a place where cultural identity, expression, and economy prosper. A place where all people honour and embrace diversity and heritage.

The Nova Scotia Museum, consisting of 28 museum sites, is the most decentralized museum in Canada. It is also one of the oldest provincial museums in the country. The Nova Scotia Museum is responsible for the provincial collection of over one million artifacts and specimens housed at museum sites and storage facilities across the province.

**About Our Opportunity**:
Under the direction of the Director, Nova Scotia Museum, the Coordinator, Administration and Finance ensures the financial effectiveness of the 28 Nova Scotia Museum sites in the following areas: administering grants to provincial museum boards/societies, analysing annual financial reporting from the provincial museum boards/societies, developing financial reports for the Nova Scotia Museum for budgeting, forecasting, trending and results analysis. This position works closely with Financial Administrative Officer, Archives Museums and Libraries Division.

As a member of the Archives Museum and Libraries financial management team, forecast costs, develops budgets, request for proposals related to museum initiatives such as negotiating a contract with an external company for operating museum gift shop; develops and implements standardized templates for museum sites.

This position is responsible for ensuring that government policies, procedures and guidelines are followed. Primary divisional contact with the Financial Corporate Services Unit, Procurement Branch and Human Resources.

This position is responsible for administration associated with the Nova Scotia Museum Pass program. This position is also responsible for collecting and maintaining statistics for the Nova Scotia Museum.

**Primary Accountabilities**:

- Ensures cost effective operations of the Nova Scotia Museum by coordinating and evaluation budget estimates in accordance with set procedures; verifies accuracy of budget figures, monthly forecasting, accumulating all relevant support data, ensuring preparation of financial reports in accordance with prescribed accounting policies and procedures. Review requests for purchases to ensure the provincial procurement policies are followed
- Administers annual grant program to sixteen provincial museum boards/societies, applies a working knowledge of applicable funding framework following general accepted accounting principles; liaises with Financial Administrative Officer, Archives Museums and Libraries Division, executive director, directors and managers; coordinates gathering of museum financial reporting; verifies and analyses museum accounting documentation; reviews costs and performs cost analysis of financial data reported by the provincial museum boards/societies
- As a member of the Archives Museum and Libraries financial management team, forecast costs, develops budgets, request for proposals related to museum initiatives such as negotiating a contract with an external company for operating museum gift shop; develops and implements standardized templates for museum sites.
- May perform other related duties as assigned.

**Qualifications and Experience**:

- At least 5 years of related experience with an emphasis on financial administration, procurement and invoice processing. An acceptable combination of your education and experience will be considered.
- Demonstrated strong prioritization and organizational skills and the ability to effectively in a multi-task
- Experience compiling reports for management
- Strong verbal and written interpersonal and communication skills required.
- Demonstrated extensive experience using the Microsoft Office Suite of programs (Outlook, Word, Excel, Powerpoint, etc). Experience using SAP, including reporting functions.
- Must have excellent problem-solving skills and be solution oriented.
- Knowledge of government financial policies and procedures will be considered an asset.

We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s) and reference checks.

**Equivalency**:
**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Pro

  • Job Opportunity: Project Coordinator, Visual Arts Nova Scotia

    3 weeks ago

    Halifax, Canada Visual Arts Nova Scotia Full time

    Job Opportunity: Project Coordinator, Visual Arts Nova Scotia Visual Arts Nova Scotia (VANS) is accepting applications for a contract, Project Coordinator. The position is a 4-month, 30hrs/week, $12/hr contract that will start August 1 st , 2011 and end December 1 st , 2011. Reporting to the Executive Director, the Project Coordinator will coordinate event...

  • Job Opportunity: Project Coordinator, Visual Arts Nova Scotia

    3 weeks ago

    Halifax, Canada Visual Arts Nova Scotia Full time

    Job Opportunity: Project Coordinator, Visual Arts Nova Scotia Visual Arts Nova Scotia (VANS) is accepting applications for a contract, Project Coordinator. The position is a 4-month, 30hrs/week, $12/hr contract that will start August 1 st , 2011 and end December 1 st , 2011. Reporting to the Executive Director, the Project Coordinator will coordinate event...

  • Job Opportunity: Project Coordinator, Visual Arts Nova Scotia

    4 weeks ago

    Halifax, Canada Visual Arts Nova Scotia Full time

    Job Opportunity: Project Coordinator, Visual Arts Nova Scotia Visual Arts Nova Scotia (VANS) is accepting applications for a contract, Project Coordinator. The position is a 4-month, 30hrs/week, $12/hr contract that will start August 1 st , 2011 and end December 1 st , 2011. Reporting to the Executive Director, the Project Coordinator will coordinate event...

  • Research Administrative Coordinator

    6 days ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID: 162678** **Company: Nova Scotia Health** **Location: Central** **Zone, Halifax Infirmary Robie Street Entrance - QEII** **Department: RSH Geriatric Med 1029506-Hogan C 894286** **Type of Employment: Casual** **Hourly FT long-assignment** (100%** **FTE) x 1** **position(s)** **Status: MGMT/NON-Union** **Management/Non Union** Position** **Posting...

  • Finance Manager

    2 days ago

    Halifax, Canada Autism Nova Scotia Full time

    **UNDERSTANDING - ACCEPTANCE - INCLUSION - COURAGE** **About Autism Nova Scotia** Autism Nova Scotia is a national leader in providing social, educational, and employment supports for people with Autism Spectrum Disorder (ASD), their families, caregivers, and professionals. Our vision is a society where people with ASD can live their lives to the fullest....

  • Job Opportunity: Project Coordinator, Visual Arts Nova Scotia

    3 weeks ago

    Halifax, NS, Canada Visual Arts Nova Scotia Full time

    Job Opportunity: Project Coordinator, Visual Arts Nova Scotia Visual Arts Nova Scotia (VANS) is accepting applications for a contract, Project Coordinator. The position is a 4-month, 30hrs/week, $12/hr contract that will start August 1 st , 2011 and end December 1 st , 2011. Reporting to the Executive Director, the Project Coordinator will coordinate...

  • Administrative Coordinator

    4 days ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Coordinator **Department/Unit** - Registrar's Office **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S337-23 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment Type** - Full...

  • Community Engagement Coordinator

    7 days ago

    Halifax, Canada Autism Nova Scotia Full time

    **UNDERSTANDING - ACCEPTANCE - INCLUSION - COURAGE** **About Autism Nova Scotia** Autism Nova Scotia is a national leader in providing social, educational, and employment supports for people with Autism Spectrum Disorder (ASD), their families, caregivers, and professionals. Our vision is a society where people with ASD can live their lives to the fullest....

  • Administrative Support Professional

    2 days ago

    Halifax, Canada Hearing and Speech Nova Scotia Full time

    **Hearing and Speech Nova Scotia** This is an NSGEU Bargaining Unit position. Start Date: May 15, 2023 End Date: May 17, 2024 **CLOSING DATE**:Open until filled **Administrative Support Professional** **Halifax Community Centre** Hearing and Speech Nova Scotia (HSNS) provides audiology services to Nova Scotians of all ages, and speech-language pathology...

  • Administrative Support Professional

    2 days ago

    Halifax, Canada Hearing and Speech Nova Scotia Full time

    **Hearing and Speech Nova Scotia** This is an NSGEU Bargaining Unit position Start Date: ASAP End Date: 2 years from start date, less 1 day **CLOSING DATE**:Open until filled **Administrative Support Professional** **QEII - NSRAC** Hearing and Speech Nova Scotia (HSNS) provides audiology services to Nova Scotians of all ages, and speech-language...

  • Administrative Coordinator

    7 days ago

    Halifax, Canada Government of Nova Scotia Full time

    **Job Overview** We are seeking a highly organized and detail-oriented Administrative Coordinator and Executive Assistant. You will report to the Deputy Chief of Staff and will be responsible for assisting in the day-to-day administrative operations of the Nova Scotia Liberal Caucus, while also supporting the Leader of the Official Opposition and elected...

  • Coordinator, Operational Accounting

    4 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Service Nova Scotia and Internal Services **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:25-Jul-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At Service Nova Scotia, we impact every citizen, business and municipality in Nova Scotia. Our mandate is to design...

  • Coordinator, Digital Strategy

    2 days ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Service Nova Scotia and Internal Services **Location**:HALIFAX **Type of Employment**:Term **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:5/2/2023 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Nova Scotia Digital Service (NSDS), a branch of Service Nova Scotia and Internal Services (SNS-IS) is...

  • Administrative Assistant

    3 days ago

    Halifax, Canada The Diocese of Nova Scotia & Prince Edward Island Full time

    ADMINISTRATIVE ASSISTANT - _The Diocese of Nova Scotia & Prince Edward Island_ The Diocese of Nova Scotia and Prince Edward Island is part of the Anglican Church of Canada and is made up of Anglican parishes in communities throughout Nova Scotia and Prince Edward Island. Many parishes have congregations in multiple communities, both urban and rural. All of...

  • Casual Talent Pool

    2 days ago

    Halifax, Canada Nova Scotia Community College Full time

    Central Office/ ITCampus Halifax, Nova Scotia **Department of Finance** Casual Positions for the 2023 Academic Year Application deadline is 11:59PM on January 31, 2023

  • Human Resources Coordinator

    2 weeks ago

    Halifax, NS, Canada Sport Nova Scotia Full time

    Join our team! Position : Human Resources Coordinator Job Type : Full-time Job Level : Entry-level Location : Halifax (Hybrid) Salary: Starting rate of $49,832 annually The Opportunity As the Human Resources Coordinator your responsibilities will include, but are not limited to: Recruiting Supports the recruitment and selection process: posts...

  • Office Coordinator

    2 days ago

    Halifax, Canada Massage Therapists Association of Nova Scotia Full time

    **Office Coordinator Extraordinaire wanted for our Association!** - Are you passionate about making a positive impact? - Are you the organized, detail-oriented individual with a heart for helping others we're seeking? Join the MTANS team, where we're dedicated to promoting wellness through the healing power of massage therapy! At MTANS, we believe that...

  • Senior Advisor, Finance

    5 days ago

    Halifax, Canada Government of Nova Scotia Full time

    About Us The Nova Scotia Utility and Review Board (NSUARB) is an independent quasi-judicial tribunal with broad regulatory and adjudicative jurisdiction over a wide scope of subject areas. More information on the Board can be found here. We are looking for a Senior Advisor, Finance who will report to the Managing Director, Advisory Services. While...

  • Administrative Assistant, Office of The President

    2 days ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:144838** **Company: Nova Scotia Health** **Location**:Provincial** **Zone** **Department: Office of the President & CEO** **Type of Employment: Temporary, Full-Time** **Status: MGMT/NON-Union** **Management/Non Union** Position** **Posting Closing Date**:Open Until Filled** **About Nova Scotia Health**: Nova Scotia Health is the largest provider...

  • Research Quality Coordinator, Research, Innovation

    4 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID: 145857** **Company: Nova Scotia Health** **Location: Central** **Zone, Centre for Clinical Research - QEII** **Department: Research, Innovation & Discovery** **Type of Employment: Temporary** Hourly FT long-assignment** (100%** FTE) x 1** **position(s)** **Status**:Management/Non-Union** Position** **Posting Closing Date: 14-Dec-22** Nova Scotia...