Administrative Coordinator

3 weeks ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Administrative Coordinator

**Department/Unit**
- Registrar's Office

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S337-23

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $23.70 - $30.06 per hour ($40,061 - $50,808 per annum, 32.5 hours per week)

**Classification**
- C5

**Provisional Statement**

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Registrar’s Office (RO) is a large, multi-unit, multi-site operation involved in the entire academic experience of Dalhousie students, from recruitment and admissions through to convocation and beyond. Reporting to the Director, People, Finance, and Operations, the incumbent is the primary administrative officer for the RO, with responsibility for three key areas: clerical support, financial administrative supports and coordination of facilities management projects.

**Key Responsibilities**
- Provide general administrative support for the Registrar’s Office.
- Act as key contact for Financial Services with respect to financial administrative processes.
- Coordinate key financial transactions including preparing journal entries, invoices, and other financial documents, monitoring expenditures, verifying travel claims, reconciling monthly finances and revenue accounts.
- Oversee student payroll for part-time employees paid bi-weekly, including setup in the Direct-Entry Payroll system.
- Act as first point-of-contact for departmental maintenance issues, ensuring all sites are well-maintained.

**Note**
- The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

**Required Qualifications**
- Post-secondary diploma in Business Administration or related field, plus 3-5 years’ experience in a related administrative support role (or combination of education and experience) is required.
- Demonstrated experience in financial processes, budget monitoring/analysis and document management.
- Excellent oral and written communication skills, as well as capacity for strong customer service and problem solving.
- Excellent computer (MS Office, scheduling software, websites) and interpersonal skills.
- Demonstrated experience in dealing with confidential, sensitive information.

**Assets**
- Experience with Student Information Systems e.g. Banner

**Job Competencies**

**Additional Information**

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 08/17/2023

**Close Date**
- 08/24/2023

**Open Until Filled**
- No

**Special Instructions to Applicant

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