Research Administrative Coordinator

3 weeks ago

Halifax, Canada Nova Scotia Health Authority Full time

**Req ID: 162678**
**Company: Nova Scotia Health**
**Location: Central** **Zone, Halifax Infirmary Robie Street Entrance - QEII**
**Department: RSH Geriatric Med 1029506-Hogan C 894286**
**Type of Employment: Casual** **Hourly FT long-assignment** (100%** **FTE) x 1** **position(s)**
**Status: MGMT/NON-Union** **Management/Non Union** Position**
**Posting Closing Date: 18-Aug-23**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centers and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health’s Research, Innovation and Discovery portfolio is transforming health care delivery and improving the health of all Nova Scotians by leading initiatives that deliver high-impact health care solutions and developing strategic partnerships with clinical champions, industry, healthcare foundations, governments and academic partners. By pairing leading researchers, innovators, and clinicians with entrepreneurs through our newly formed Health Innovation, Research and Discovery Hub, their creative solutions are improving health and health care while also contributing directly to Nova Scotia’s economy.

The NSH commitment to better care for our aging population who live with frailty, and anyone with dementia, is expressed in part by its support of Geriatric Medicine Research (GMR; formerly the Geriatric Medicine Research Unit).

Reporting to the Principal Investigator (PI) and/or the Research Manager, the Research Administrative Coordinator is responsible for the administrative coordination of research and scholarly related activities.

**Responsibilities**:
**Planning and Coordination**
- Serves as the initial contact/resource person to the Researcher; reviews and responds to all incoming correspondence and inquiries, bringing attention to issues of particular relevance or urgency
- Schedules, maintains, and prioritizes the Researcher’s calendar and coordinates supporting/background material;
- Coordinates/organizes meetings, conferences and functions as required
- Establishes and maintains relationships with stakeholders including Department of Medicine, NS Health and Faculty of Medicine, agencies, and organizations with whom the Researcher interacts

**Administration**
- Updates and maintains Researcher CV and Biosketches in various tools ie.Canadian Common CV, NIH Biosketch;
- Provides administrative support to committees under the responsibility of the Researcher
- Composes routine correspondence and proof-reads and edits a variety of material

**Financial Coordination**
- Responsible to coordinate invoicing for clinical and academic work.
- Maintains appropriate financial records for meetings, travel and other research related activities;

**Performs other related duties as required.**

**Qualifications**:

- Grade 12
- Successful completion of a one year Secretarial/Business diploma or an equivalent combination of education, training and experience
- Minimum of three years’ experience supporting a senior level management position
- Previous research administrative experience preferred
- Medical Terminology course preferred
- CCRP (Certified Clinical Research Professional) or CCRA (Certified Clinical Research Associate) an asset
- Experience in an academic health care facility will be considered an asset
- Proficiency in MS Office (Word, Access, Excel, PowerPoint, Outlook, MSTeams),, Zoom,, Adobe Pro and Internet
- Demonstrated ability to recognize sensitive issues and respond accordingly
- Excellent organizational, follow-through and time management skills, prioritize tasks and manage multiple priorities in a fast-paced, time-sensitive and highly confidential environment
- Strong communication skills, both oral and written
- Excellent customer service skills
- Demonstrated minute taking experience
- Demonstrated commitment to on-going learning and professional development

**Hours of Work**:

- 3 year Full Time Long Assignment
- Beginning September 1, 2023**Salary Information**:
$22.97 - $28.71 hourly
$44,802.40 - $56,003.01 annually

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