Administrative Assistant

3 weeks ago


Scarborough, Canada Urban Alliance on Race Relations Full time

Job Title**:Administrative Assistant**
- Term: 40 hours/week from January 2023 to December 2023 (with a possibility of extension)_

This is an on-site position that requires working out of our office location in Scarborough, ON.

**Responsibilities**:

- Prepare correspondences and written statements for circulation
- Assist Program Leads, Administrator and Executives with coordinating and scheduling meetings, and recording meeting minutes
- Produce methods of effective filing, record keeping, and organizing important documents
- Prepare and update material for external communications; Website, Newsletters, Social Media posts etc.
- Produce program summaries and reports for distribution to stakeholders
- Support the team with various tasks; collecting documents, data entry, and follow-up communications
- Assist with the collection of data for payroll, accounts payables and receivables
- Assist with event planning, program implementation, and project management for certain initiatives
- Support with recruitment and hiring initiatives; scheduling interviews, conducting reference checks, drafting contracts etc.
- Assist with miscellaneous support to leadership as needed

**Qualifications**:

- At least two years of experience in administrative duties
- Ability to regularly travel to the office location for work
- Ability to carry out various tasks efficiently with attention to detail
- Clear and effective verbal and written communication skills
- Ability to take initiative and work collaboratively as part of a team
- Basic skills in maintaining database, tracking data and book-keeping
- Ability to manage time and solve conflicts effectively with excellent interpersonal skills
- Previous experience in office administration and delegating tasks

Compensation: $40,000 annual salary

Please submit your résumé and cover letter by **January 20th, 2023 by **‪**2pm**

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: From $40,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Scarborough, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: One location

Application deadline: 2023-01-22



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