Experienced Administrative Assistant

3 weeks ago


Dartmouth, Canada Van Amburg Financial Full time

We are seeking an experienced administrative assistant with a minimum of 3 years of experience in the mutual fund industry to join our fast-paced financial services firm. As an integral member of our team, you will provide essential administrative support to ensure the smooth operation of our day-to-day activities.

**Responsibilities**:

- Assist with the coordination and execution of administrative tasks, including managing calendars, scheduling meetings, and making travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Maintain and update confidential client records, ensuring accuracy and compliance with regulatory requirements.
- Conduct research and gather information to support investment strategies and decision-making processes.
- Assist with the preparation and distribution of marketing materials and client communications.
- Collaborate with team members to ensure seamless communication and coordination.
- Handle incoming calls and inquiries, providing exceptional customer service to clients and stakeholders.
- Manage and prioritize multiple tasks, projects, and deadlines in a fast-paced environment.
- Proactively identify opportunities to streamline processes and improve operational efficiency.

**Qualifications**:

- Minimum of 3 years of experience as an administrative assistant in the mutual fund industry.
- Strong knowledge of mutual funds and familiarity with regulatory requirements.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Exceptional attention to detail and accuracy in all aspects of work.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively in a team-oriented environment.
- Proven ability to handle sensitive and confidential information with discretion.
- Flexibility to adapt to changing priorities and deadlines.
- Positive attitude, strong work ethic, and a willingness to take on new challenges.

If you are an experienced administrative assistant with a passion to make a difference in peoples’ lives and thrive in a fast-paced environment, we invite you to apply. Join our team and contribute to our continued success in providing exceptional customer service to our clients.

**Job Types**: Full-time, Permanent

**Salary**: From $40,000.00 per year

**Benefits**:

- Extended health care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person



  • Dartmouth, Canada Rideout Tool & Machine Inc. Full time

    **Administrative Assistant Job Description** Responsibilities for Administrative Assistant - Organize and maintain files - Screen phone calls, redirect calls, and take messages - Maintain and order office supplies - Assist with basic data entry and record keeping Qualifications for Administrative Assistant - High school diploma or GED with Secondary...


  • Dartmouth, Canada Nova Scotia Health Authority Full time

    ​Req ID: 179377 Company: Nova Scotia Health Location: Provincial Zone, Flexible Within The Province Department: PH SSP/SPP Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Status: Management/Non Union Position Posting Closing Date: 9-May-24 Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...


  • Dartmouth, Canada Mi’kmaw Family & Children’s Services of Nova Scotia Full time

    **Title**:Administrative Assistant **Status of employment**:Full-time/Permanent **Office Location**:Dartmouth, Nova Scotia As a commitment to reconciliation, Mi'kmaw Family and Children's Services of NS wishes to honor the historical **Position Summary**: As a member of the Wikimanej Kikmanaq and Family & Community Resource team the Administrative...


  • Dartmouth, Canada Cushman & Wakefield Full time

    Job Title Administrative Assistant Job Description Summary Administrative Assistant - 1 year Contract **Job Description**: Tasks & Responsibilities - **Client Relations / Communications**: - Collect monthly and certified sales reports from tenants; upload the sales in Excel tracking and YARDI - Distribute Sales Summaries, Detailed Sales Reports and the...


  • Dartmouth, Canada VenorTalent Full time

    Venor has partnered with a progressive business that is a leader in their industry across Canada. The company is focused on growth and recognizes that its employees are the most critical component of that. Our client takes a committed approach to fostering a collaborative and innovative work environment to progress forward through this exciting time. With...


  • Dartmouth, Canada Eastern Fence Erectors Limited Full time

    ATLANTIC CANADA'S FENCING LEADER FOR OVER 100 YEARSEastern Fence Erectors is presently accepting applications for an Administrative Assistant.Eastern Fence is Atlantic Canada's largest fence company with offices in Moncton, Dartmouth, Charlottetown, Sydney, Bathurst and Saint John. We provide services to the construction industry, municipalities, governments...


  • Dartmouth, Canada BOYNECLARKE Full time

    **Why this role?** As an Administrative Assistant, you may support lawyers directly or provide overall administrative support to a specific team. Previous legal experience is not required, and in-depth training will be provided upon hire. **Core Duties and Responsibilities** As an Administrative Assistant, your responsibilities will include, but are not...


  • Dartmouth, Canada Viking Full time

    Job Description We are looking for an Administrative Assistant to join our team and look after all administrative internal processes of the office. Among other things, your responsibilities will be to: Receive, filter and assign calls, mail and email correspondence; Answer service calls and requests from customers; Assign service calls to the...


  • Dartmouth, Canada Viking Full time

    Job Description We are looking for an Administrative Assistant to join our team and look after all administrative internal processes of the office. Among other things, your responsibilities will be to:Receive, filter and assign calls, mail and email correspondence;Answer service calls and requests from customers;Assign service calls to the appropriate...

  • Experienced Roofer

    4 weeks ago


    Dartmouth, Canada Atlantic Roofers Full time

    Our team at Atlantic Roofers Ltd. is currently hiring experienced/Journeymen/women Roofers for our branch in the Dartmouth area starting immediately. This is a great opportunity to work in a supportive environment which fosters growth and development for our employees. We offer competitive wages, benefits and other incentives to those looking to further...


  • Dartmouth, Canada Terminix Full time

    Terminix Canada is one of the largest pest control providers to the property management sector. Since its founding in 1927, Terminix has been an industry leader in pest control. **Position Overview** This is an on-site position out of our Dartmouth office. An Administrative Assistant will act as a liaison, providing product/service information, answering...


  • Dartmouth, Canada Insight Pest Solutions Full time

    **Position Snapshot: Administrative Assistant** **Job Type**:Permanent Full-Time, In-person **Job Location**:Dartmouth, Nova Scotia **Work Schedule**:8:00am-4:00pm AST, averaging 40 hours/week, Monday-Friday **Compensation**:$16.75 CAD/hour **The Big Picture: Customizing Organizational Efficiency and Operations** On a daily basis, you will be the first...


  • Dartmouth, Canada Atlantic Policy Congress of First Nations Chiefs Secretariat Full time

    **APC Employment Opportunity** **Administrative Assistant** **(Full Time Term Position until March 31, 2024 (With possibility of renewal)** **Who Can Apply**: Applicants should possess a recognized degree, diploma or certificate in office/administrative management/logistics. A combination of comparable, relevant, and recent education and experience will...


  • Dartmouth, Canada Dartmouth Psychological Services Inc. Full time

    **About us** Dartmouth Psychological Services Inc. is a busy and well-established Psychology practice. We pride ourselves on providing quality, professional care to others in a collaborative and supportive setting. **RECEPTIONIST/ADMINISTRATIVE ASSISTANT POSITION (PART-TIME/CASUAL)** We require an administrative assistant/receptionist to work part-time...


  • Dartmouth, Canada Eastern Fence Erectors Limited Full time

    ATLANTIC CANADA’S FENCING LEADER FOR OVER 100 YEARS Eastern Fence is Atlantic Canada’s largest fence company with offices in Moncton, Dartmouth, Charlottetown, Sydney, Bathurst and Saint John. We provide services to the construction industry, municipalities, governments and the general public. **Eastern Fence Erectors** currently has an opportunity...


  • Dartmouth, Canada CIMCO Full time

    Company Profile We offer our employees excellent compensation, medical and dental benefit programs, retirement savings options, career development opportunities, mentoring and continuing education. Position Summary CIMCO is looking for a regular full time Administrative Assistant for the Dartmouth to support the Atlantic Region. Role Responsibilities -...


  • Dartmouth, Canada Nova Scotia Health Authority Full time

    **Req ID: 179377** **Company: Nova Scotia Health** **Location: Provincial Zone, Flexible Within The Province** **Department: PH SSP/SPP** **Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)** **Status**:Management/Non Union** P**osition** **Posting Closing Date: 9-May-24** Nova Scotia Health is the largest provider of health services in...


  • Dartmouth, Canada Budget Blinds of Halifax Full time

    **About the company** Budget Blinds of Halifax is part of the largest window coverings franchise in North America. We have been operating in Nova Scotia for the past 15 years and in Fredericton and Saint John for the past four years. We are continuing to grow at a fast past and require additional team members to support our growth. **The position**: We are...


  • Dartmouth, Canada Intertek Full time

    **Administrative Assistant** Intertek is searching for an **Administrative Assistant **to join our Caleb Brett team in our **Dartmouth, Nova Scotia **office. This is a fantastic opportunity to grow a versatile career in **Administration **! The **Administrative Assistant **is responsible for **day to day office correspondence and reporting **. **What...


  • Dartmouth, Canada Pinchin Ltd. Full time

    **Administrative Assistant** **Environmental Due Diligence and Remediation** **Dartmouth, NS** Today is the day to boost your career! Pinchin is seeking a Administrative Assistant to join our team in Dartmouth, NS Office! The Administrative Assistant role will involve contributing to the smooth and effective operation of our Dartmouth office, as well as...