Administrative Assistant
2 months ago
We are looking for an Administrative Assistant to join our team and look after all administrative internal processes of the office. Among other things, your responsibilities will be to:
- Receive, filter and assign calls, mail and email correspondence;
- Answer service calls and requests from customers;
- Assign service calls to the appropriate technician and provide them administrative support when required;
- Complete tender forms;
- Open projects in our internal software;
- Prepare all documentation required for the realization of the project;
- Follow-up with customers for POs and payments;
- Issue and match purchase orders, packing slips and invoices;
- Manage timesheets;
- Prepare monthly invoicing;
- Ensure reports and monthly invoices are processed in a timely manner;
- Maintain and manage office supplies.
- Minimum of 2 years of relevant experience in a similar position;
- Basic knowledge in accounting;
- Fluent in spoken and written English (essential);
- Strong computer skills and very good knowledge of Windows software;
- Team oriented;
- Strong customer service skills;
- Be resourceful and have a good work organization;
- Experience in the construction field (an asset).
- Viking values, respects, and supports the interests of its employees from all walks of life. We will consider all qualified candidates.
- Competitive salary based on competencies and experience.
- 3 weeks of vacation from May 1st following 1 year of service, 12 paid Statutory Holidays.
- Comprehensive Group Insurance Plan paid partially by the Employer, upon hiring, including the virtual care platform Dialogue and Employee Assistance Program.
- Group RRSP with employer contributions (4%) following 3 months of continuous service.
- Supplemental training according to employee, market or company needs.
- Years of service Recognition Program.
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