Administrative Assistant

3 weeks ago

Dartmouth, Canada Nova Scotia Health Authority Full time

**Req ID: 179377**
**Company: Nova Scotia Health**
**Location: Provincial Zone, Flexible Within The Province**
**Department: PH SSP/SPP**
**Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)**
**Status**:Management/Non Union** P**osition**
**Posting Closing Date: 9-May-24**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
The Administrative Assistant is responsible for providing comprehensive administrative support to the Public Health Directors of Science and System Performance (SSP) and Strategic Policy and Planning (SPP) by effectively coordinating the day-to-day operation of the Public Health Managers across the provincial teams. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the administrative assistants within the portfolio and across the health authority. The Administrative Assistant provides leadership to the administrative assistants within the portfolio in terms of all administrative activities, procedures and guidelines to enable consistency and standardization across the portfolio. The position is responsible for the development and mentorship of the administrative assistants within the portfolio. This position provides additional support to individuals, committees or working groups as assigned, as well as supports other members of the Public Health Leadership Group on occasion. This position works closely with administrative assistants in other zones and provides back up as required in support of the Public Health Leadership Group.

**About You**:
We would love to hear from you if you have the following:

- Post-Secondary diploma in a recognized office administration, business administration or secretarial program
- Undergraduate degree is an asset
- International Association of Administrative Professionals (IAAP) certification is an asset
- A minimum of 5-7 years’ of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders.
- Excellent communication, interpersonal, prioritizing and organizational skills.
- Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies.
- Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information.
- Ability to deal with a variety of contacts and large volumes of information, both in electronic and hard copy format
- Ability to organize and coordinate, while being attentive to detail
- Frequent and prolonged use of technology
- Ability to work under pressure with regular time constraints
- Environment can be stressful, with a high level of mental and visual concentration required due to an environment where frequent interruptions, multiple priorities, deadlines and concurrent activities are the norm
- Some travel throughout the Province is required

**About You Continued**:

- A valid Driver’s License and access to a reliable vehicle
- Competencies in other languages an asset, French preferred.
- Successful Applicants are required to provide a criminal record check (including Vulnerable Sector Search) to People Services before starting employment and assume any additional costs as a condition of employment.

**Hours**:

- Permanent, Full-time position; 75 hours bi-weekly

**Compensation and Incentives**:
$23.09 - $28.86 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

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