Administrative Assistant

1 month ago

Dartmouth, Canada Pinchin Ltd. Full time

**Administrative Assistant**

**Environmental Due Diligence and Remediation**

**Dartmouth, NS**

Today is the day to boost your career Pinchin is seeking a Administrative Assistant to join our team in Dartmouth, NS Office

The Administrative Assistant role will involve contributing to the smooth and effective operation of our Dartmouth office, as well as provide project management system support to a team of environmental professionals in the Environmental Due Diligence and Remediation (EDR) group. The Receptionist role would involve handling general office administration and provide support for technical staff. As the first impression of the office and company to visitors and guests, this important role will provide essential assistance to clients and employees.

**A Day in the life of a Administrative Assistant at Pinchin**:

- Greeting visitors to the office and answering calls
- Handling incoming and outgoing mail and courier packages
- Coordinating meetings and employee travel
- Assisting in the preparation of proposals and reports under the direction of EDR project managers
- Ensure deliverables are accurately formatted and that quality control forms have been completed by technical reviewers
- Proof-reading deliverables as requested
- Issue letters, reports, transmittals, spreadsheets, appendices (maps, photographs), etc. to clients as required by group protocols
- Co-ordinate timely assembly, printing, delivery of reports, letters, etc.
- Project setups to ensure accuracy of details maintained in company project management system (Vision)
- Receive/process internal samples for lab
- Complete monthly office safety audits, as required
- Assist in filling various chains of custodies for samples
- Assist in generating office expense reports/invoices as required
- Set-up of Teams / Zoom meetings
- Assist with taking minutes as required
- Analyze and verify consistency, completeness, and accuracy of project data
- Assist and or maintain a clean, organized desk and well-stocked kitchen area and supply room as required.

**What you bring to the Pinchin team**:

- High School Diploma and Secretarial or Administrative Assistant Course required
- Post-secondary education in Business Administration or Business Computer Course or Project Management, Environmental or Construction studies preferred
- At least two years of experience in administrative functions
- Advanced understanding of Microsoft Office products (Word, Excel, etc.)
- Experience using a project-based accounting system considered an asset
- Strong communication and organizational skills
- Ability to multi-task, with high attention to detail
- Ability to complete tasks with mínimal supervision under strict deadlines
- Strong interpersonal skills, with an aptitude for working with all levels of the organization
- Current and valid driver’s license with sufficient insurance, and access to a vehicle required

**What’s in it for you**:
Of course, we offer competitive salaries and great benefits, but what makes Pinchin stand out from the crowd? Above all else, we care about our employees and the world around us Our employees enjoy tailored training, mentoring and career development programs. We have opportunities for community involvement including many environmental initiatives, a casual dress code, paid personal days, three weeks’ paid vacation to start, reimbursement for association membership dues, wellness spending account through corporate insurance, social activities, team building events, corporate hotel rates and much more All of this and more in an inclusive, dynamic work environment Take a look to see all Pinchin has to offer: Pinchin Benefits

**_
Please note that our recruitment process may involve online testing, depending on the position. As an employee of Pinchin, you will be required by our clients to undergo security clearances and, periodically, drug and alcohol testing in order to gain access to certain job sites. We thank all applicants for their interest in a career at Pinchin however, only those selected to continue will be contacted._**

*** No agency phone calls please**

**Why Pinchin?**

**About Us**

Pinchin Ltd. is a multidisciplinary consulting firm that provides a wide range of engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada. We are committed to employment practices that promote a diverse and inclusive work environment. If you require reasonable accommodation during any stage of the recruitment process, please inform us.

**Working together, making things better**

**IND

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