Administrative Assistant

2 months ago


Dartmouth, Canada Insight Pest Solutions Full time

**Position Snapshot: Administrative Assistant**

**Job Type**:Permanent Full-Time, In-person
**Job Location**:Dartmouth, Nova Scotia
**Work Schedule**:8:00am-4:00pm AST, averaging 40 hours/week,
Monday-Friday
**Compensation**:$16.75 CAD/hour

**The Big Picture: Customizing Organizational Efficiency and Operations**

On a daily basis, you will be the first point of contact for our clients and staff at Insight Pest Solutions. Your energetic attitude, organizational, and strong problem solving skills will ensure that all solutions are met with efficiency and personalization. By assisting with day-to day operations across multiple job groups, you will showcase your adaptability and promote your knowledge of company policies and procedures.

**Position Summary - Responsibilities**:

- Oversee and manage the Technician Hotline; fielding technician requests/questions and directing them appropriately
- Monitor, track, and accept all deliveries
- Provide access for technicians to collect product
- Assisting with day-to-day operations to ensure the office is running smoothly, such as depositing reports for all branch offices and handling bank deposits
- Checking and organizing mail, twice a week
- Scanning and sending documents to appropriate channels; filing paperwork for record-keeping purposes
- Responding to Google reviews to ensure customer satisfaction and positive feedback; directing all 3-star reviews to the appropriate branch and customer service manager and tracking all 5-star reviews
- Maintaining a clean and organized office environment
- Completing customer checklists; verifying and uploading/updating client information
- Monitor and track shipment paperwork received for any inventory
- Booking technician exams, keeping track of exam dates, and updating start dates based on exam results
- Monitoring and verifying technician hours and kilometres for Azuga
- Releasing technician batches and invoicing customers for services completed

**Qualifications/General Requirements**:

- Experience working in an office setting or an administrative background is considered an asset but not required, as training will be provided.
- Self motivated individuals who are able to work with little supervision
- Possesses excellent verbal and written communication skills
- Empathetic and professional towards customers
- Strong organizational skills and the ability to multitask
- Possesses an eagerness to learn and work in a team setting
- Bilingual oral and written communication is an asset but not required
- First-Aid training and certification is an asset
- Access to a personal laptop and/or computer
- Access to a personal vehicle

**Insight Pest Solutions is an equal opportunity employer committed to diversity and inclusion. If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Our team will directly work with you in an effort to ensure that you are able to fully participate in the process.**

**Job Types**: Full-time, Permanent

**Salary**: $16.75 per hour

Expected hours: No less than 40 per week

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Dartmouth, NS B3B 1L7: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (required)

**Language**:

- Mandarin (preferred)

Work Location: In person



  • Dartmouth, Canada Rideout Tool & Machine Inc. Full time

    **Administrative Assistant Job Description** Responsibilities for Administrative Assistant - Organize and maintain files - Screen phone calls, redirect calls, and take messages - Maintain and order office supplies - Assist with basic data entry and record keeping Qualifications for Administrative Assistant - High school diploma or GED with Secondary...


  • Dartmouth, Canada Thales Full time

    Location: Halifax, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's...


  • Dartmouth, Canada Ritchie's Flooring Full time

    **Job Summary**: Ritchies Flooring is a well-established flooring store specializing in providing high-quality flooring products and exceptional customer service. We are currently seeking a friendly, organized, and detail oriented individual to join our team. As an Administrative Assistant, you will play a crucial role in providing administrative support to...


  • Dartmouth, Canada Ultra Electronics Full time

    The Administrative Assistant will provide a wide range of administrative services to the business reporting to the VP/GM, while supporting the Maritime Canada Senior Leadership Team, and working in collaboration with the Administrative Services Manager and providing Receptionist coverage as required. - Front desk responsibilities & day-to-day tasks...


  • Dartmouth, Canada CJ Limited Full time

    The Head Office for **Charm Diamond Centres **(CJ Limited) is looking for an organized and detail-oriented individual to join our team as a full-time **Administrative** Detail Assistant **at our location in Dartmouth, NS. In business since 1972, and operating over 80 stores across the country, CJ Limited is the largest independently owned Canadian Jewellery...


  • Dartmouth, Canada Nova Scotia Health Authority Full time

    ​Req ID: 179377 Company: Nova Scotia Health Location: Provincial Zone, Flexible Within The Province Department: PH SSP/SPP Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Status: Management/Non Union Position Posting Closing Date: 9-May-24 Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...


  • Dartmouth, Canada Nova Scotia Health Authority Full time

    ​Req ID: 179377 Company: Nova Scotia Health Location: Provincial Zone, Flexible Within The Province Department: PH SSP/SPP Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s) Status: Management/Non Union Position Posting Closing Date: 9-May-24 Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...


  • Dartmouth, Canada Southland Transportation Full time

    **Administrative Assistant** SOUTHLAND Transportation is currently seeking an Administrative Assistant to join our team. This is an exciting opportunity to be a part of a growing company that offers competitive wages, professional growth and work-life balance. This is a full-time position to be filled immediately. **Duties and Responsibilities**: -...


  • Dartmouth, Canada Medavie Blue Cross Full time

    For over 75 years, Medavie Blue Cross has been a leading health and wellness partner for individuals, employers and governments across Canada. As a not-for-profit organization, we proudly invest in communities to help address some of Canada’s most pressing health care challenges. We are one of Canada's Most Admired Corporate Cultures, one of Canada’s Top...


  • Dartmouth, Canada Delta Hotels By Marriott Full time

    **Administrative Assistant** **The Delta Hotels by Marriott - Dartmouth** is proud of the reputation it has earned for delivering exceptional customer service. Since opening under the Delta flag, our hotel has consistently been ranked as one of the top five Delta hotels throughout the world for overall guest satisfaction. In each of our departments, our...


  • Dartmouth, Canada Delta Hotels By Marriott Full time

    **Administrative Assistant** **The Delta Hotels by Marriott - Dartmouth** is proud of the reputation it has earned for delivering exceptional customer service. Since opening under the Delta flag, our hotel has consistently been ranked as one of the top five Delta hotels throughout the world for overall guest satisfaction. In each of our departments, our...


  • Dartmouth, Canada Delta Hotels By Marriott Full time

    **Administrative Assistant** **The Delta Hotels by Marriott - Dartmouth** is proud of the reputation it has earned for delivering exceptional customer service. Since opening under the Delta flag, our hotel has consistently been ranked as one of the top five Delta hotels throughout the world for overall guest satisfaction. In each of our departments, our...


  • Dartmouth, Canada HFX Steel Framing Solutions Full time

    **Administrative Assistant** **About us** HFX Steel Framing Solutions is locally owned and operated light gauge steel manufacturer based in Dartmouth, Nova Scotia. We manufacture and assemble light gauge steel (LGS) structures in our facility (prefab) for residential and commercial buildings in the province. We offer a comprehensive service where we are...


  • Dartmouth, Canada Mi’kmaw Family & Children’s Services of Nova Scotia Full time

    **Title**:Administrative Assistant **Status of employment**:Full-time/Permanent **Office Location**:Dartmouth, Nova Scotia As a commitment to reconciliation, Mi'kmaw Family and Children's Services of NS wishes to honor the historical **Position Summary**: As a member of the Wikimanej Kikmanaq and Family & Community Resource team the Administrative...


  • Dartmouth, Canada Fathom Studio Full time

    As the organization’s first point of contact, the Administrative Assistant will be our customer service expert while managing all related administrative duties for the management team, and playing a key support role to every aspect of our professional service firm. The Administrative Assistant must excel at executing many tasks at once with ease and...


  • Dartmouth, Canada Ultra Electronics Full time

    Unleash the Power of Multi-Mission Excellence: Safeguarding the Seas for the World's Navies. Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilised...


  • Dartmouth, Canada Parts for Trucks Full time

    **Parts for Trucks** has been an industry leader providing parts and service to the heavy-duty trucking industry for over 100 years. Operating 30 sales / warehouse outlets and 15 service facilities from coast to coast, **Parts for Trucks** offers a complete range of products and services for all makes of trucks and trailers. We are currently seeking an...


  • Dartmouth, Canada Cushman & Wakefield Full time

    Job Title Administrative Assistant Job Description Summary Administrative Assistant - 1 year Contract **Job Description**: Tasks & Responsibilities - **Client Relations / Communications**: - Collect monthly and certified sales reports from tenants; upload the sales in Excel tracking and YARDI - Distribute Sales Summaries, Detailed Sales Reports and the...


  • Dartmouth, Canada Fathom Studio Full time

    As the organization’s first point of contact, the Administrative Assistant will be our customer service expert while managing all related administrative duties for the management team, and playing a key support role to every aspect of our professional service firm. The Administrative Assistant must excel at executing many tasks at once with ease and...


  • Dartmouth, Canada Archdiocese of Halifax-Yarmouth Full time

    **Administrative Assistant** **Divine Mercy Parish** **Dartmouth, NS** Reporting to the Pastor or his delegate, the Administrative Assistant, is the first point of contact for parishioners and other visitors to Divine Mercy Parish. Working with the Pastor and other leaders in the Parish, the incumbent will provide superior customer service to parishioners...