Executive Assistant

2 weeks ago


Calgary, Canada Equation Staffing Solutions. Full time

As the Assistant to the President, you will bring your professional expertise and talents to this nonprofit organization. You are pro-active, resourceful, and always one step ahead of what is required with the ability to pivot quickly in a fast-paced environment. You have meticulous organizational skills, thrive under pressure, and can handle a wide variety of activities and confidential matters with discretion. You have excellent verbal and written communication skills, are customer service oriented, and demonstrate a high level of compassion.
** This is part time position 10-15 hours a week**. If this sounds like your dream job - read on

**Responsibilities**:

- Draft and develop key support documents and communications
- Research and prepare briefing materials, proactively following up in advance of key meetings
- Attend, record and distribute meeting minutes in a timely manner
- Maintenance and management of company records
- Prepare correspondence and communications
- Expense reporting and tracking
- Must be diplomatic, and practice discretion when dealing with confidential matters
- Collaborative with excellent communication skills and the ability to build relationships with internal and external clients
- Provide administrative support to other members as required

**Requirements**:

- Experience working in a senior or executive administrative support role
- Post-secondary education related to office management and administration
- Previous experience working in the nonprofit sector or comparable work environment would be a strong asset
- Very strong interpersonal skills, with the ability to work with all levels of management, staff members and outside public
- A self-starter, ability to stay ahead of priorities and comfortable balancing multiple demands in a dynamic environment
- Highly competent in the Microsoft Office Suite, including Word, Outlook, and PowerPoint
- Impeccable organizational skills are needed to manage multiple priorities, and tight deadlines in a fast paced, changing office environment
- Must have excellent business acumen while maintaining the utmost confidentiality
- Superior grammatical and proofreading skills combined with excellent verbal and written communication skills

**About Equation Staffing Solutions.**:


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