Project Coordinator

3 days ago

Woodbridge, Canada Dependable Mechanical Systems Full time

**As a Project Coordinator, you will be**:

- Assisting Project Managers in managing project activities and tasks (scope, plan, budget, schedule, resource, track costs, report; manage issues, risks and change requests) related to all phases of the project (Initiation, Planning, Requirements and Design, Develop, Test, Execution, Training, Communications and Sustainment).

Review financials for all projects; compile monthly and quarterly financial reports for the project portfolio and identify discrepancies. Conduct periodic financial reviews of all active projects in the portfolio.
- Monitor and control project finances (accruals, forecasts, budgets, invoicing).
- Manage agenda and documentation for the Portfolio executive committee meetings.
- Assisting Project Managers in the planning, scheduling, and preparation of minutes for all required project meetings.
- Assisting in the organization of all project documents and artefacts according
- Assisting in developing weekly and monthly project status reports as well as monthly project financial reports.
- Documenting and organizing project deliverables, scope, and content, including all decisions.
- Participating in identifying risks, developing risk management plan, developing risk response plans, and risk monitoring and control.
- Assisting in the coordination of collection and validation of business requirements and their success criteria with business partners.
- Minimum of a College Diploma. A Bachelor's degree in a related field is preferred.
- A minimum of 5 years of experience supporting senior level management.
- Project Management designation and experience would be a definite asset.
- Experience in a professional services environment would be an asset.
- Prior experience as a Project Coordinator
- Excellent communication (written and verbal) and interpersonal skills. Ability to listen effectively, respond appropriately and maintain a mutual comfort level while relating to clients and Firm members.
- Strong attention to detail as it relates to drafting of correspondence and proofreading.
- Outstanding organizational and time management skills. Ability to work effectively under pressure to meet quick deadlines and prioritize multiple tasks.

Work Location: In person

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