Project Coordinator

4 days ago

Woodbridge, Canada Labworks International Inc Full time

**About Labworks International Inc.**:
Labworks International Inc. is a leading provider of turnkey solutions for environmental chambers, specializing in precision-controlled environments for the life sciences industry. Our expertise spans healthcare, post-secondary education, pharmaceuticals, government research facilities, and the private sector. As a full life cycle partner, we are committed to delivering innovative and reliable solutions across North America.

**Project Coordinator**

Position: Full Time Permanent

The Project Administrator assists & supports the Project Management team in performing administrative functions such as assisting in transmitting of documents to/from Client/Subs/Suppliers/etc, general Document Controls, monthly billings, assisting in subcontractor & supplier billings/invoices, assisting in job-site employee on-boarding & off-boarding, and other tasks as assigned by the Project Manager.

**ESSENTIAL DUTIES & RESPONSIBILITIES**:

- Processes and tracks Submittals to owner, contact subs for items to be submitted
- Processes and tracks formal correspondence with Clients and Subcontractors
- Create and Process Subcontracts
- Assist Contract Administrators and Project Engineers with job-site compliance tracking
- Create Purchase Orders
- Process and Code all invoices for payment
- Update Gate-three software or other electronic file hosting services
- Request for information, follow up with owner response to sub requesting information
- Cost out all Extra Work Orders, and work with owner for agreed payments
- Review Pay Estimate for accuracy
- Complete new hire paperwork, orientation and drug test with craft
- Track training hours monthly and report to the owner for payment
- Track all materials purchases and services for the project
- Order supplies for job office and project
- Order materials
- Assists Safety Department with inventory maintenance of PPE on site
- Create job site binders
- Daily quantity review & approval

**ESSENTIAL JOB QUALIFICATIONS**

**REQUIRED SKILLS**:Proficiency in MS Office Suite including Word, Excel, Publisher and PowerPoint.

**PREFERRED SKILLS**:Experience and proficiency in Gate Three, Procore or similar construction management platforms.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Paid time off

**Education**:

- Bachelor's Degree (required)

**Experience**:

- service industry: 7 years (required)

**Language**:

- English (required)

Work Location: In person

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