Project Coordinator

5 days ago

Woodbridge, Canada Toronto and Region Conservation Authority (TRCA) Full time

**Position Details**:
**Current Rate of Pay**: Min = $36.68/hr, Max = $42.51/hr
**Employment type**: Temporary Contract
**Duration of employment**: 2 Years
**Hours of work**: 35 hrs/week
**Work location**: Restoration Services Centre (RSC)
**Division**: Restoration and Infrastructure
**Business unit**: Construction Services
**Travel**: 20%
**Remote Work**: Hybrid
**About TRCA**:
With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.
TRCA is considered the provincial leader in conserving, restoring, and managing natural resources to advance safe and sustainable development.
**How you will contribute as part of the TRCA team**:
The Project Coordinator is responsible for coordinating and supporting project lifecycle functions. This role supports stakeholder and public engagement and administrative aspects and processes of projects.
**Major Responsibilities**:

- Coordinates meetings, supports the preparation of agendas and presentations, take minutes as requested, and conducts follow-up on action items to ensure milestones are being met.
- Supports in maintaining accurate project schedules, coordinates tracking of projects, tasks, timelines and deliverables.
- Supports the creation of project scope, deliverables, resources, schedule, cost, risks, quality, project monitoring, and reporting requirements.
- Maintains records and file archives; ensures accurate and accessible project information and adheres to TRCA record retention policies.
- Drafts internal and external correspondence, project briefs, communications and reports of a general and technical nature; coordinates the collection and consolidation of data, information and reports from internal/external stakeholders to support report and assessment writing.
- Coordinates the preparation and execution of a broad range of agreements and assists in ensuring proper documentation of changes or amendments that may arise during execution.
- Receives and reviews invoices; coordinates the authorization of payments.
- Works with procurement team to source and arrange for contractors/vendors and drafts partnership, vendor and contract agreements with appropriate costs and specifications.

**What will you need to succeed**:
Education (degree/diploma/certifications)
- Post-secondary diploma or degree in Civil Engineering, Construction/Contract Management or a related field or equivalent experience
- Valid Ontario Class G2 driver's license

Experience
- 2+ years of experience providing project coordination

Knowledge/Skill/Ability - Competencies
- Excellent organization skills; both in-office and virtual files/share office spaces
- Strong verbal and written communication skills
- Demonstrated ability to prepare contractor terms of reference and procurement documents
- Able to comprehend written documentation and procedural guidelines; skilled in writing clear correspondence (concise, logical, grammatically correct)
- Ability to communicate effectively with tact and courtesy
- Able to self-manage workload and prioritize tasks as an ongoing challenge in a frequently fluctuating workload and multiple deadlines
- Proficiency in MS Office suite including online software such as MS teams, and SharePoint; proficiency using scheduling/project management software

**What TRCA has to offer you**:
As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values by demonstrating the following behaviours; integrity, collaboration, accountability, respect, and excellence (icare).
**You will be part of a diverse and inclusive organization that**:

- Makes a positive difference in the communities we serve.
- Fosters high performance and collaborative teams.
- Provides continuous learning and development opportunities.
- Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan - OMERS/OTPP).
- Pregnancy & Parental Leave Top-Up Program.
- Provides unique TRCA Perks.
- Provides flexible work arrangements.
- Offers potential for career growth and advancement.

While the Toronto and Region Conservation Authority (TRCA) thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised that successful incumbent(s) may be required to undergo a vulnerable sector screening and/or driver’s abstract check as a part of the final step in the hiring process.
Personal information you provide through the TRCA recruitment, selection, and onboarding process is collecte

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