Office Coordinator
7 months ago
**Position Overview**
**Job Duties**
- Performs varied support services requiring proficiency in general office and organizations skills and knowledge of department operations
- Maintain Files and records with effective filing systems
- Support other departments with various administrative tasks
- Performs and supports PMA, billing, AR and/or AP functions
- Prepare documentation and conduct weekly/ monthly reporting
- Assist with and support claim assignment
- Assist with reception relief as needed
- Support management by contributing to Office operations and productivity, ensuring workflow procedures are followed
- Assist with the scheduling of work assignments and setting priorities with deadlines
- Deal with Customer complaints or issues
- Assist with employee relations, handle employee complaints and incidents, including conflict resolution, accidents, health and safety concerns, work refusals, and investigations
- Assist and support payroll and time and attendance
- Assist with the administration of disciplinary action in accordance with established procedures
- Ensure that employees comply with company policies, procedures, and ethical standards
- Will practice good housekeeping at all times to ensure a safe and non-cluttered worksite
- Provide excellent customer service
- Work under time constraints to meet specific timelines
- Ensure attention to detail and keen sense of safeguarding other people’s property and information
- Participates in and demonstrates an understanding of safety principles and practices; follows all safety policies and procedures to support a safe working environment, including safe operation of machines and equipment
- Comply with all **Belfor **policies and procedures, as well as legislative requirements
- Proactively communicate job site conditions and concerns that may or are affecting completion of the job to the appropriate person
- This role could be required to act as a “lead” periodically as designated by their manager
- Attend all **Belfor **sponsored training courses
**Qualifications**
- Business / administration / management courses / certification an asset
- 1+ year experience in related field
- Construction / Restoration / Insurance / Project Management experience an asset
- Experience with Xactimate, Xactanalysis, JD Edwards and DocuSphere an asset
- Manage sensitive information appropriately and maintain confidentiality
- Experience using office equipment (telephone, copiers, scanners, fax, printers, etc.)
- Strong aptitude to work within deadlines, and ability to multitask on a daily basis in a fast paced environment
- Highly organized with a keen eye for details
- Comprehensive understanding of customer service, principles and practices
- Eligible to operate a motor vehicle per **Belfor**’s vehicle policy
- Ability to work within a team or independently as needed
- Strong written and verbal communication skills
- Advanced computer and/or tablet/iPad experience with Microsoft Office programs such as Excel, Word and Google Suite
- Willing to work evenings, on call and weekends when requested
- Periodic travel may be required
- Criminal Record Check
**Physical Demands**
- Frequent lifting from 5-40 lbs, unassisted (from 35-65% of the time)
- Occasional lifting from 41 lbs +, assisted (up to 50% of the time)
- Access and mobility in tight spaces
- Sustained periods of standing, sitting, walking, bending, and kneeling
**_
-
Office Furniture Installer
4 months ago
Dartmouth, Canada Office Interiors Full timeOffice Interiors is a Maritime-based company that operates on a clear set of values showing our commitment to our People, our Customers, our Environment, our Communities, Results and Integrity. As our Installer, you would share O**ffice Interiors’ vision to “Inspire People to Love the Way They Work,” and mission “to Help Customers Create Productive...
-
Office Coordinator
6 months ago
Dartmouth, Canada IORE Full time**Office Coordinator** **COVE** **Halifax, Nova Scotia** **Who is COVE?** Since our launch in 2018, the Centre for Ocean Ventures and Entrepreneurship (COVE) has been on a mission to connect people, ideas, resources, and assets to propel solutions and sustainable growth for Canada’s marine sector. COVE has been central to the creation of a large cluster...
-
Lead Installer
6 months ago
Dartmouth, Canada Office Interiors Full timeOffice Interiors is a Maritime-based company that operates on a clear set of values showing our commitment to our People, our Customers, our Environment, our Communities, Results and Integrity. - As our Lead Installer, you would share **Office Interiors’ vision to “Inspire People to Love the Way They Work,” and mission “to Help Customers Create...
-
Project Manager
6 months ago
Dartmouth, Canada Office Interiors Full time**Project Manager** **Location: Dartmouth, Nova Scotia** Office Interiors is a Maritime-based company that operates on a clear set of values showing our commitment to our People, our Customers, our Environment, our Communities, Results and Integrity. As our Project Manager, you would share **Office Interiors’ vision to **_“Inspire People to Love the...
-
Furniture Installer
4 months ago
Dartmouth, Canada Office Interiors Full timeOffice Interiors is a Maritime-based company that operates on a clear set of values showing our commitment to our People, our Customers, our Environment, our Communities, Results and Integrity. - As our Installer, you would share O**ffice Interiors’ vision to “Inspire People to Love the Way They Work,” and mission “to Help Customers Create Productive...
-
Furniture Installer
6 months ago
Dartmouth, Canada Office Interiors Full timeOffice Interiors is a Maritime-based company that operates on a clear set of values showing our commitment to our People, our Customers, our Environment, our Communities, Results and Integrity. - As our Installer, you would share O**ffice Interiors’ vision to “Inspire People to Love the Way They Work,” and mission “to Help Customers Create Productive...
-
Office Operations Coordinator
2 months ago
Dartmouth, Nova Scotia, Canada beBee Professionals Full time $35,000 - $45,000beBee Professionals in Dartmouth is seeking a skilled Office Operations Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide administrative support to the office team, including answering...
-
Financial Assistant/office Coordinator
1 week ago
Dartmouth, Canada Habitat for Humanity Nova Scotia Full time**Terms of Employment**: Full-time, permanent, Monday - Friday (9 am -5 pm) **Compensation**: $50,000 **Location**: 81 Wright Ave., Dartmouth NS. Flexibility is needed for some evening and weekend work on rare occasions. Habitat for Humanity Nova Scotia’s (Habitat NS) vision is to be a leader in addressing one of the most pressing issues of our time:...
-
Office Operations Coordinator
3 months ago
Dartmouth, Nova Scotia, Canada beBee Professionals Full time $35,000 - $45,000Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations at beBee Professionals in Dartmouth. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide administrative support to our team, including answering...
-
Office and Project Coordinator
6 months ago
Dartmouth, Canada DeLeon Affordable Roofing Full time**About us** We are professional, agile and agile. Our work environment includes: - Modern office setting - Food provided - Work-from-home days - Growth opportunities **Responsibilities**: - Coordinate and manage office activities and operations to ensure efficiency and compliance with company operations - Schedule appointments, projects, and materials,...
-
Office Coordinator
2 months ago
Dartmouth, Nova Scotia, Canada beBee Professionals Full time $35,000 - $45,000We are seeking a highly organized and detail-oriented Office Administrator to manage daily office operations at beBee Professionals in Dartmouth. As a key member of our team, you will be responsible for organizing office activities, supporting staff, and ensuring that administrative tasks are completed efficiently.Key Responsibilities:Manage incoming calls,...
-
Accounts Receivable Office Coordinator
6 months ago
Dartmouth, Canada Hercules SLR Inc. Full timeWe are looking for an** AR Office Coordinator** to join our collaborative Finance department in **Dartmouth, NS**. Reporting to the AR Lead, this role is responsible for Head Office reception duties and certain Accounts Receivable Associate duties. **We offer a comprehensive compensation and benefits package that includes**: - Competitive compensation...
-
Accounting Coordinator/office Manager
8 months ago
Dartmouth, Canada KMS Industries Inc. Full time**Office Manager** **KMS Industries **is a diverse and growing company focused on fabrication, industrial construction, and the marine services sectors. At KMS industries we are dedicated to safety, quality, and our talented employees. **Main Duties**: Review and prepare Work in Progress for month end Prepares AR Invoices Review & Key AP...
-
Office Coordinator
6 months ago
Dartmouth, Canada Convergint Technologies Ltd Full timeConvergint is looking for a Full-Time, team-oriented, results-driven, Business Services Coordinator, to join our amazing culture at our **Halifax, NS** **location. The Business Services Coordinator provides skilled administrative support, contributing to the overall effectiveness of the Management team and will relieve Managers of daily and longer-term...
-
Office Coordinator
7 months ago
Dartmouth, Canada Convergint Technologies Ltd Full timeConvergint is looking for a Full-Time, team-oriented, results-driven, Business Services Coordinator, to join our amazing culture at our **Halifax, NS** **location. The Business Services Coordinator provides skilled administrative support, contributing to the overall effectiveness of the Management team and will relieve Managers of daily and longer-term...
-
Office Coordinator
7 months ago
Dartmouth, Canada Staffix Full timeAre you looking for a stable and rewarding career with a leading Canadian wealth management firm? Do you thrive in a supportive work environment and enjoy contributing to a well-established organization?Our client, a top-ranked wealth management company, is seeking a dedicated Office Coordinator to join their friendly branch in Dartmouth. This role offers...
-
Office Operations Coordinator
2 months ago
Dartmouth, Nova Scotia, Canada beBee Professionals Full time $30,000 - $45,000We are seeking a skilled and detail-oriented Administrative Assistant to join our team at beBee Professionals in Dartmouth. As an Administrative Assistant, you will provide critical support to our office operations, handling a variety of administrative tasks and ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Manage office...
-
Office Manager
2 months ago
Dartmouth, Canada Graphite Innovation & Technologies Full timeThe Office Manager will offer high-level support to the Director of People & Culture, the CTO, COO, and other senior GIT employees. This role will focus on scheduling, coordinating meetings, IT support (where possible), managing office requirements and laboratory supplies, organizing recruitment activities, and assisting with various operational tasks to...
-
Office Administrator
6 months ago
Dartmouth, Canada Bruno Builders Full timeBruno Group is an integrated group of real estate and construction companies based in Dartmouth, Nova Scotia. Together, we are boldly building a better city. We are looking for a friendly, adaptive, and detail-oriented **Office Administrator** to join our team. Reporting to the Director of Finance and People, the **Office Administrator** will be very...
-
Office Administrator
1 month ago
Dartmouth, Canada Lindsay Construction Full time**Build the Future with us!** **We build relationships. We build Communities. We build the Future.** At Lindsay Construction, we have been growing the communities of Atlantic Canada for over 60 years and we want you to join us! Be part of something great and feel the impact you make on the community you live in. Reporting to the Human Resources Operations...