Office Administrator
4 months ago
Bruno Group is an integrated group of real estate and construction companies based in Dartmouth, Nova Scotia. Together, we are boldly building a better city. We are looking for a friendly, adaptive, and detail-oriented **Office Administrator** to join our team.
Reporting to the Director of Finance and People, the **Office Administrator** will be very important to the entire group of companies and crucial support to our President. Providing general office administration services while ensuring the timely and accurate completion of various administrative projects. This role will require a fun, creative problem solver with a ‘Get It Done’ philosophy. This person will be the friendly go-to person for visitors, staff, and clients alike.
**Responsibilities will include**:
- Welcome visitors and settle them into meeting spaces as appropriate.
- Answer group phone line and direct calls to appropriate parties.
- Coordinate incoming and outgoing mail and assist with couriers.
- Manage supplies and services for office and keep kitchen well-stocked.
- Arrange for lunch as needed for members of the management team.
- Coordinate meetings and assist with event and travel planning.
- Credit card transaction coding and receipt reconciliation.
- Manage the alarm system including code assignment and key management.
- Update online job postings as required.
- Scheduling and coordination on meetings and interviews for management team.
- Update information into various trackers.
- Participate in new leads process to ensure information is taken and shared appropriately.
- Assist with customer/client gifting.
- Run errands for leadership including bank deposits.
- Scan, copy, and print documents as requested.
- Ensure WCB & insurance are in place for all construction vendors requiring payments.
- 2+ years’ experience performing office administration.
- Exceptional English language skills, both verbal and written.
- Careful attention to detail coupled with a sense of urgency.
- Excellent organizational skills and the ability to meet multiple deadlines.
- Experience with Microsoft Office considered an asset.
- Reliable access to a vehicle is required.
**Job Types**: Full-time, Permanent
**Benefits**:
- Casual dress
- Commuter benefits
- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
**Experience**:
- Office management: 2 years (preferred)
Work Location: In person
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