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Office Coordinator
4 months ago
**Job Description**:
OFFICE COORDINATOR | FOUNDATIONS | NON-UNION
**Position Title**:Office Coordinator - (Full Time Temporary
- 12 month contract with potential to go permanent)
**File #**:2023
- **Status**:Temporary Full Time (x1)
**Department**: Foundations
**Reports To**:Manager, Finance & Administration with a dotted line to the Vice President, Finance & Business Operations
**Work Location**: Primarily based out of Trillium Health Partners Foundation’s office at 89 Queensway West, Mississauga
**Post Date**:Tuesday, February 14th, 2023
**Closing Date**: Tuesday, March 14th, 2023
- ____________________________________________________________________
We are on a mission to create a new kind of health care and we need extraordinary talent like you
At **Trillium Health Partners Foundation (THPF)** our vision is bold: build a new kind of health care for a healthier community. Our work supports **Trillium Health Partners (THP),** comprised of Credit Valley Hospital, Mississauga Hospital and Queensway Health Centre and one of the largest community-based, academically affiliated acute care facilities in Canada serving one of the fastest growing populations in the country. A teaching hospital affiliated with the University of Toronto, THP serves Mississauga, West Toronto and the surrounding communities and last year alone received over 1.7 million patient visits. Throughout all of this, the ongoing pandemic has made clear what we as a Foundation always knew: without health care, we have nothing.
That’s why we need you, to ensure our community has access to the exceptional, compassionate and leading-edge care we are known for, today and for generations to come. Our 40+ member team is comprised of exceptional talent, with diverse backgrounds and expertise dedicated to raising the crucial funds needed to address the highest priority needs of THP. Our leadership is well-connected and respected in the non-profit sector, too. Our CEO, Caroline Riseboro was the recipient of Canada’s Most Admired CEO award and our organization transcends the spirit of collaboration.
Together, we are already making a massive impact - and having a ton of fun while doing it. In fact, because of our amazing Team, we recently secured the largest donation to a hospital in Canada, from renowned philanthropist Peter Gilgan and The Peter Gilgan Foundation. This record-breaking $105 million donation will help us build the largest hospital in Canada but we need your help to get there.
We are looking to add to our roster to help us break more records and hit more fundraising milestones, all in pursuit of a healthier more resilient community.
Join our team and help build the future of health care with us.
***
**_Please note this opening is as a result of an internal movement. While being offered as a contract opportunity, there is a potential for the role to become permanent._**
The
**Office Coordinator** role is a position within the Finance & Administration team with a dotted line reporting into the VP, Finance & Business Operations. Reporting to the Manager, Finance & Administration, the Office Coordinator role is public facing, providing exceptional customer service and broad administrative support to best serve our external and internal constituents.
We’re looking for the right individual who is motivated by our mission to inspire Donor investment in a new kind of health care. If you are experienced, with high level of enthusiasm driven to succeed, ready to work hard and learn quickly in a fast pace and growing organization, then we have the role for you You will join other members of our organization, of similar profile, who possess a strong service orientation, and are equipped to deliver an unparalleled team experience whether to our Donors, the general public, within our Foundation and to our partners within the hospital.
**_General Administration, Communications, Customer Service_**
- Action constituent inquiry or redirect to escalate to the most appropriate staff member for resolution and track constituent action in the Donor database
- Open, sort and distribute incoming mail and arrange for couriers orders and track package deliveries
- Order and maintain office supplies inventory management
- Support weekly bank deposits, trips to the bank as required
- Provide primary basis troubleshooting for photocopier and/or printers. Liaise with Hospital IT to troubleshoot as needed.
- Liaising with the landlord to follow up on matters pertaining to office maintenance
**_
Donation Administration_**
- Support gift entry as needed
- Process income tax receipts as needed including follow up of missing/ misplaced income tax receipts
- Complete donor and vendor correspondence including income tax receipting, thank you/ acknowledgement letters and mail out of vendor payment remittances
- Support data quality of the donor database (updates to donor database as required)
- Provide reporting/updates on donor inquiries and requ
