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Administrative Assistant

4 weeks ago

Concord, Canada Sparkle Solutions Corp Full time

Sparkle Solutions specializes in providing on premise laundry services (OPL) to large-scale facilities, including apartment buildings, fire departments, municipalities, condominiums and hotels in Canada. Property owners, managers and residents prefer Sparkle Solutions because of our expert management, seamless installation and robust reporting capabilities.

Our mission is to provide our team members with career growth, financial benefits, job security, purpose, and the opportunity to help strengthen the communities where we live, work and play. When you join us, you can grow your career while being part of something greater — helping transform our company into the Sparkle Solutions Corp of the future, insuring that everyone has access to reliable and exceptional laundry solutions for everyday living and those special moments in life where results matter**.**

** AND KEY RESPONSIBILITIES**:

- Completes a wide variety of Administrative & Accounting tasks for **ACCOUNTS MANAGER & COO.**:

- Handling matters expeditiously, proactively, and Complete follow through of required tasks.
- Enter Sales Orders/invoicing/credit notes.
- Conduct collection calls on overdue accounts on a regular basis & report collection problems to the accounts manager.
- Ongoing communication with customers is required.
- Help maintain electronic/manual filing procedure.
- Recording orders/order entry.
- Inventory Transfers.
- Process Credit Card payments as required.
- Data Entry with high level accuracy.
- Verifies validity of account and billing discrepancies by obtaining and investigating information reporting to accounts manager.
- Respond to inquiries and requests for information from internal and external parties.
- Liaison with other departments or managers when necessary.
- Other duties as assigned by Accounts Manager.

**KNOWLEDGE, SKILLS AND ABILITIES**
- Willing to learn internal company operating systems & programs.
- Strong proven track record in Accounts Receivables and Collections
- Good accounting knowledge. Proficiency in MS Office - specifically Excel
- Strong written and oral communication skills
- Analytical ability with an eye for details
- General Mathematics Skills,
- Able to work in a team environment; requiring flexibility
- Great Plains Knowledge an asset.
- Ability to multitask and priorities workload.
- Available immediately

**_Sparkle Solutions values and retains its associates by offering industry leading benefits including: Competitive pay, medical, dental and vision insurance, paid time off, and RRSP plan with generous company match. Sparkle Solutions is an equal opportunity employer._**

**SECURITY REQUIREMENTS**:
**We thank all applicants for their interest; however only those selected for an interview will be contacted.**

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$44,000.00 per year

**Benefits**:

- Dental care
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift

**Experience**:

- Accounts receivable: 2 years (preferred)
- Great Plains: 1 year (preferred)
- Customer Collection: 1 year (preferred)
- Administrative: 2 years (preferred)

Work Location: In person