Executive Administrative Assistant

2 weeks ago

Concord, Canada GTD Supply Full time

**Job Description: Executive Administrative Assistant**

**About GTD Supply**:
Established in 2011, GTD Supply is a leading provider of home improvement products, renovation materials, and power tools for both commercial and residential sectors. We take pride in delivering the best shopping experience to our customers through a wide variety of high-quality goods stocked regularly at competitive prices. With a customer-centric approach, our well-trained customer service team exceeds client expectations by offering extensive product knowledge and support. Our operations span across Canadian, United States, Mexico, and European markets, with a strong presence in major e-commerce channels and our brick-and-mortar store located at 45 Tigi Court, Vaughan, ON.

**Join Us as an Executive Administrative Assistant**:
The Administrative Assistant role in our e-commerce company is crucial for ensuring smooth office operations, maintaining high levels of customer satisfaction, and supporting the success of various teams. This position requires exceptional communication skills, attention to detail, and a customer-focused approach to efficiently handle inquiries and resolve issues. Acting as a strategic partner to the CEO, you will anticipate their needs, adapt to their unique work style, and help channel their perfectionist tendencies into productive outcomes. With strong organizational skills, a proactive mindset, and the ability to streamline processes, you will play a key role in driving operational excellence and contributing to the overall success of the organization.

**Requirements**:

- Provide comprehensive administrative assistance to the CEO, including calendar management, order payment inquiries, and general office inquiries.
- Oversee tasks related to Amazon Seller Central, including addressing account violations, handling A-Z claims, managing negative feedback, and working on Order Defect Rate (ODR) hit removal.
- Support recruitment efforts, including finding applicants, scheduling interviews, following up on interview statuses, and handling intake forms for new hires.
- Assist with contract review, modifications, and negotiations.
- Create cases and resolve inquiries for both the Customer Service and Listing departments.
- Promote awareness of health and safety policies, conduct inspections, manage meeting minutes, and coordinate follow-up tasks for managers.
- Provide assistance with legal processes, policy memos, and contract documentation.
- Maintain an organized filing system, ensuring efficient document storage and retrieval.
- Proficiency in Microsoft Office (Excel, Word) and Adobe Acrobat Pro for handling documents and data entry.

**Responsibilities**:
**1. Calendar Mastery**:Take charge of the CEO's calendar, organizing and scheduling appointments, meetings, and tasks to optimize daily productivity. Anticipate potential conflicts and proactively adjust plans to ensure maximum efficiency.

**2. Priority Alignment**:Collaborate closely with the CEO to understand their objectives and priorities. Assist in identifying high-priority tasks and deadlines, structuring the daily agenda to ensure the most critical tasks receive focused attention.

**3. Time Allocation Strategy**: Develop and implement strategies to allocate time effectively across various tasks, ensuring that essential responsibilities are adequately addressed without compromising the CEO's workflow.

**4. Task Preparations**:Prepare thorough and comprehensive materials for meetings, presentations, and discussions. Ensure the CEO has all necessary information at their fingertips to make informed decisions and contribute meaningfully.

**5. Meeting Management**: Coordinate and schedule meetings, ensuring the CEO's participation aligns with their strategic goals. Craft detailed agendas, manage attendance, and track action items to drive productive outcomes.

**7. Information Centralization**:Establish an organized system for storing and retrieving information, documents, and references. Ensure that critical information is readily available, reducing time spent on searching for resources.

**8. Deadline Adherence**: Monitor project deadlines, ensuring the CEO is aware of impending tasks and milestones. Remind the CEO of approaching deadlines and facilitate timely completion.

**9. Distraction Reduction**: Minimize interruptions by managing communication flow between departments and filtering requests, fostering a productive work environment.

**10. Feedback Loop**: Regularly gather feedback from the CEO regarding their schedule, time management strategies, and overall effectiveness. Use this feedback to make continuous improvements and adjustments.

**11. Proactive Problem Solving**:Anticipate potential time management challenges and devise proactive solutions. Initiate strategies to address interruptions, streamline processes, and enhance overall workflow.

**12. Confidentiality Assurance**:Handle sensitive information with the utmost discre

  • Executive Assistant

    6 months ago

    Concord, Canada Bondic Full time

    Join Our Team: Inspire and Excel as an Executive Assistant If you're a dynamic executive assistant yearning to break free from micromanagement and be a catalyst for change, seize this opportunity to shine. We're an established marketing and manufacturing powerhouse with a global presence across 40+ countries. As a premier manufacturer of custom laser and...

  • Executive Assistant

    6 months ago

    Concord, Canada Lemaitre Vascular Full time

    Overview: LeMaitre is a leading global innovator, manufacturer and marketer of devices, implants and services for the treatment of peripheral vascular disease. We’re proud to provide vascular surgeons with the solutions they need to diagnose and heal their patients. We are seeking a highly organized and detail-oriented Executive Assistant to provide...

  • Executive Assistant

    6 months ago

    Concord, Canada UNFI Full time

    Who are we? UNFI is the leading distributor of natural, organic, and specialty foods in North America! We're on a mission to transform the world of food for our customers, suppliers, associates, and families we serve on a daily basis. Our mission is simple: to provide healthier food choices to people everywhere. Better Food, Better Future! As our...

  • Executive Assistant

    2 months ago

    Concord, Canada Oriental Surfaces Inc. Full time

    Job Title: Executive Assistant Location: Concord Vaughan Company: Oriental Surfaces Inc. Type: Full-Time About Us: Oriental Surfaces Inc. is dedicated to [a brief description of your company, its mission, and values]. We are seeking a dedicated and professional Executive Assistant to be the first point of contact for our company, supporting our...

  • Executive Assistant

    6 months ago

    Concord, Canada ET Transport Full time

    At ET Transport, it is our mission to provide customers with reliable transportation solutions custom-tailored to their unique needs. ET Transport has two main terminals with warehousing facilities and two additional drop-yards. Reporting directly to the Chief Operations Officer (COO), the Executive Assistant provides executive support in a one-on-one...

  • Executive Assistant

    4 months ago

    Concord, Canada UNFI Canada Full time

    **Who are we?** - **United Natural Foods Inc. (UNFI) Canada is the leading distributor of natural, organic, and specialty foods! We're on a mission to transform the world of food for our customers, suppliers, associates, and families we serve on a daily basis. Our mission is simple: to provide healthier food choices to people everywhere. **_ - **Better Food,...

  • Administrative Assistant

    6 months ago

    Concord, Canada DEG Services Full time

    **Position Summary** We are looking for an Administrative Assistant to provide day-to-day administrative and general office support to DEG Services **Key Responsibilities**: - Administrative and general office support for the overall department and more specifically, the Chief Officers. - Conduct research, compile data, and prepare information as...

  • Executive Assistant

    6 months ago

    Concord, Canada Perri's Corporation Full time

    Perri's Corporation is one of the leading manufacturers of guitar, saxophone, and other instrumental straps, in the world. Our company has finely crafted straps for over 20 years. **Why Perri's?** Perri's Corporation offers a broad and exciting variety of employment opportunities with ample room for growth. We offer paid lunches and other bonuses. **The...

  • Executive Assistant

    6 months ago

    Concord, Canada Perri's Corporation Full time

    Perri's Corporation is one of the leading manufacturers of guitar, saxophone, and other instrumental straps, in the world. Our company has finely crafted straps for over 20 years. **Why Perri's?** Perri's Corporation offers a broad and exciting variety of employment opportunities with ample room for growth. We offer paid lunches and other bonuses. **The...

  • Administrative Assistant

    6 months ago

    Concord, Canada DEG Services Full time

    **Position Summary** This position provides day-to-day administrative and general office support to DEG Services **Key Responsibilities**: - Administrative and general office support for the overall department and more specifically, the Chief Officers. - Conduct research, compile data, and prepare information as requested for review and consideration by...

  • Executive Assistant

    1 month ago

    Concord, Canada Nadlan-Harris Property Management Inc Full time

    The Executive Assistant will be working closely with the President, Director of Operations and the Office Manager on a daily basis. The following is a general list of tasks: - Keep an update file of all corporation documents - Assist the President with daily tasks (i.e. printing/ document preparations) - Assist the VP with proposals and daily tasks -...

  • Administrative Project Assistant

    6 months ago

    Concord, Canada Perri's Leathers Ltd. Full time

    **About Perri's Leathers** Perri's Leathers is the leading manufacturer of guitar, saxophone and brass straps in Canada. We have finely crafted our straps for over twenty years. Currently, our company satisfies over 1,700 retailers and tens of thousands of musicians around the world with over 700 original designs. **Why Perri's Leathers?** **Duties**: -...

  • Administrative Assistant

    6 months ago

    Concord, Canada Safeline Group of Companies Full time

    **About the Company**: Safeline Group of Companies is a leading organization in Ontario, specializing in comprehensive safety solutions and services. With more than 15 years of experience, we partner with businesses across sectors to promote safe work environments and protect valuable assets. Our customized services, including risk assessments, training, and...

  • Administrative Assistant

    6 months ago

    Concord, Canada Safeline Group of Companies Full time

    **About the Company**: Safeline Group of Companies is an organization in Ontario, specializing in comprehensive safety solutions and services. With more than 15 years of experience, we partner with businesses across sectors to promote safe work environments and protect valuable assets. Our customized services, including risk assessments, training, and...

  • Administrative Assistant

    3 months ago

    Concord, Canada Realty Executives Priority One Limited Full time

    **About Us** **Realty Executives Priority One Ltd.** is a leading real estate office known for its commitment to honesty, integrity, and excellence. Our primary focus is on our clients and our executives, fostering an environment that feels like family. We are currently seeking a dedicated Office Administrator to join our dynamic team and contribute to our...

  • Administrative Assistant

    6 months ago

    Concord, Canada Safeline Group of Companies Full time

    **About the Company**: Safeline Group of Companies is a leading organization in Ontario, specializing in comprehensive safety solutions and services. With more than 15 years of experience, we partner with businesses across sectors to promote safe work environments and protect valuable assets. Our customized services, including risk assessments, training, and...

  • Administrative Assistant

    4 days ago

    Concord, Canada CarServiceDirect Full time

    **Job Summary** **Duties** - Greet and assist clients and visitors at the front desk, ensuring a welcoming environment. - Manage sold vehicles throughout their sale and delivery process to customers. - Maintain organized filing systems, both electronic and paper-based, to ensure easy retrieval of information. - Assist with scheduling appointments and...

  • Administrative Assistant

    6 months ago

    Concord, Canada RimPerfection Full time

    **About RimPerfection** With our mobile wheel repair units and our new, state-of-the-art wheel restoration facility, RimPerfection services dealerships, collision centers, tire stores and other automotive businesses and automotive enthusiasts, providing the highest quality wheel repairs in the GTA! **Administrative Assistant** RimPerfection is seeking an...

  • Receptionist/office Administrative Assistant

    6 months ago

    Concord, Canada BV GLAZING Full time

    **J**o**b Title: Receptionist/Office Administrative Assistant** **Location**:Concord, ON **THE OPPORTUNITY**:Our Receptionist is the first point of contact for our company, communicating with and assisting clients, customers and employees in a pleasant and efficient manner in an ever evolving and open environment. **WHAT S IN IT FOR YOU**: - Opportunity...

  • Administrative Assistant

    7 months ago

    Concord, Canada Gottardo Group of Companies Full time

    **Gottardo Group of Companies** 277 Pennsylvania Ave, Concord, ON L4K 5R9, Canada **Job Position: Administrative **Assistant (Full Time Position) We are Real Estate Developers, Design Builders and General Contractors of office, commercial and industrial properties. Head Office is located in Vaughan. **Position Summary**: **We are seeking an experienced...