Accounts Payable Specialist

3 weeks ago

Hamilton, Canada McMaster University Full time

**Schedule**
Mon - Fri 35 Hours/Week

**Education Level**
2 year Community College diploma in Accounting or a related field of study.

**Career Level**
Requires 3 years of relevant experience.

**Pay Grade**
6
- Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement._

**General Description**

**Responsibilities & Duties**
- Receive, verify, process, and approve for payments various documents such as invoices, non-purchase and purchase order vouchers, expense reports, accountable advances, petty cash, drafts, wires, credit card reconciliation, debit memos, electronic fund transfers and deposits.
- Verify that transactions comply with University policies and procedures and other legislated or regulatory expectations.
- Analyze requests for payment and reimbursement and assess for reasonableness. Probe requests that are in conflict with University policies or provincial and federal government legislation.
- Exercise appropriate internal controls.
- Ensure appropriate tax applicability to support remittance to Revenue Canada and issuance of T4A/T4ANR slips by Accounts Payable.
- Ensure timely and accurate payments to suppliers and non-suppliers.
- Responsible for processing, control, and maintenance of commitments such as encumbrances.
- Interpret and communicate applicable financial policies, procedures, and guidelines to others.
- Initiate and run a variety of pay cycles and voucher build processes. Investigate and resolve all related issues.
- Assist with internal and external audits and respond to auditor inquiries.
- Perform various analyses and reconciliations of accounts.
- Provide guidance to others on relevant accounting procedures and the use of financial systems, processes, and forms.
- Investigate discrepancies and errors using established procedures and correct same.
- Monitor and reconcile statements and participate in the reconciliation of accounts and daily transaction balancing.
- Update, maintain, search, and verify information in a variety of databases.
- Perform year-end processes in accordance with established guidelines.
- Review commitments and encumbrances and accrue where applicable and reverse entries.
- Review incoming invoices and requests for payment, validate date goods received or services delivered, and determine applicable reporting year and accrue as appropriate.
- Perform year-end balancing and reporting where applicable.
- Maintain all appropriate documentation supporting accounts payable and supplier payments in an organized and orderly manner to support tax, audit, and any other statutory requirements.
- Process cancelled cheques and stop payments.
- Distribute cheques in the absence of other staff.
- Sort and distribute incoming mail.

**Qualifications**
- 2-year Community College diploma in Accounting or a related field of study.
- Requires 3 years of relevant experience.

**How To Apply**

**Employment Equity Statement**

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

Job applicants requiring accommodation to participate in the hiring process should contact:

- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679

to communicate accommodation needs.

**Vaccination Policy Statement**

The University is committed to providing and maintaining healthy and safe working and learning environments for all employees, students, volunteers and visitors. The University’s Vaccination Policy-COVID-19 Requirements for Employees and Students (the “Vaccination Policy”), requires all McMaster community members, including employees, accessing a McMaster campus or facility in person to be fully vaccinated or to have received an exemption from the University for a valid human rights ground. While the Vaccination Policy is currently paused, it may resume quickly and on short notice, as informed by public health advice and direction. Should it become necessary in future to resume the Policy, all community members will need to demonstrate compliance at that time. Successful applicants in those positions that work in host hospitals or other healthcare sites that have active vaccination mandates in place

  • Accounts Payable Coordinator

    1 month ago

    Hamilton, Canada Construction Ontario Full time

    **Purpose**:This position description is designed to highlight the accountabilities, responsibilities, and performance expectations for this position and describe the typical scope of control and influence associated with this position. This position provides financial support (Accounts Payable) to the Mattina Group of Companies. **Essential Job...

  • Accounts Payable Manager

    4 days ago

    Hamilton, Canada Kassen Full time

    Our client, a dynamic organization, is currently seeking a proactive and technically skilled Accounts Payable Manager to join their team. The successful candidate will play a crucial role in streamlining their AP processes, ensuring accuracy, and driving efficiency.ResponsibilitiesSupervise and manage a team of Accounts Payable Clerks, providing guidance and...

  • Accounts Payable Manager

    1 week ago

    Hamilton, Canada Kassen Full time

    Our client, a dynamic organization, is currently seeking a proactive and technically skilled Accounts Payable Manager to join their team. The successful candidate will play a crucial role in streamlining their AP processes, ensuring accuracy, and driving efficiency.ResponsibilitiesSupervise and manage a team of Accounts Payable Clerks, providing guidance and...

  • Accounts Payable Manager

    1 week ago

    Hamilton, Canada Kassen Full time

    Our client, a dynamic organization, is currently seeking a proactive and technically skilled Accounts Payable Manager to join their team. The successful candidate will play a crucial role in streamlining their AP processes, ensuring accuracy, and driving efficiency.ResponsibilitiesSupervise and manage a team of Accounts Payable Clerks, providing guidance and...

  • Accounts Payable Manager

    1 week ago

    Hamilton, Canada Kassen Full time

    Our client, a dynamic organization, is currently seeking a proactive and technically skilled Accounts Payable Manager to join their team. The successful candidate will play a crucial role in streamlining their AP processes, ensuring accuracy, and driving efficiency.ResponsibilitiesSupervise and manage a team of Accounts Payable Clerks, providing guidance and...

  • Account Receivable

    4 weeks ago

    Hamilton, Canada Allredi Full time

    **About us** Allredi Blast and Abrasives is Canada’s leading distributor and integrated manufacturer of sandblast equipment and construction/foundry sands serving the building products industry. The company has grown to operate 6 locations across Canada and over 20 in North America cementing itself as the leader in the industry. **Required Skills**: -...

  • Accounts Payable Coordinator

    1 day ago

    Hamilton, Canada Robert Half Full time

    Are you looking to join a dynamic team at a leading construction firm dedicated to building excellence and innovation? Our client is committed to quality and sustainability and is looking for a meticulous Accounts Payable Coordinator to help manage financial operations and contribute to efficiency and overall success.Job Description:As an Accounts Payable...

  • Accounts Payable/accounting Assistant

    1 month ago

    Hamilton, Canada HT Productions Inc. Full time

    **Whitebird is a leading distributor and manufacturer of corrugated solutions, packaging, sanitation, safety and shipping supplies headquartered in Hamilton, Ontario. We work hard to ensure our customers have excellent client experiences. We strive to be progressive, responsible, respectful, and proactive in all our business dealings and our culture that...

  • Accounts Payable Clerk

    2 days ago

    Hamilton, Canada Randstad Canada Full time

    Accounts Payable Clerk in HamiltonDo you have experience with accounts payable? Are you someone who is experienced with high-volume invoicing? Would you like to work within a fun, team-working environment? If so, this is the opportunity for you! We are currently recruiting for an Accounts Payable Clerk within the Hamilton area. This fully in-office,...

  • Accounts Payable Clerk

    2 days ago

    Hamilton, Canada Randstad Canada Full time

    Accounts Payable Clerk in HamiltonDo you have experience with accounts payable? Are you someone who is experienced with high-volume invoicing? Would you like to work within a fun, team-working environment? If so, this is the opportunity for you! We are currently recruiting for an Accounts Payable Clerk within the Hamilton area. This fully in-office,...

  • Accounts Payable Clerk

    1 day ago

    Hamilton, Canada Randstad Canada Full time

    Accounts Payable Clerk in HamiltonDo you have experience with accounts payable? Are you someone who is experienced with high-volume invoicing? Would you like to work within a fun, team-working environment? If so, this is the opportunity for you! We are currently recruiting for an Accounts Payable Clerk within the Hamilton area. This fully in-office,...

  • Accounts Payable Clerk

    2 hours ago

    Hamilton, Ontario, Canada Randstad Canada Full time

    Accounts Payable Clerk in HamiltonDo you have experience with accounts payable? Are you someone who is experienced with high-volume invoicing? Would you like to work within a fun, team-working environment? If so, this is the opportunity for you We are currently recruiting for an Accounts Payable Clerk within the Hamilton area. This fully in-office, full-time...

  • Accounts Payable Administrator

    4 weeks ago

    Hamilton, Canada Walters Inc Full time

    Walters Group is a family-owned steel construction company that designs, fabricates, and constructs unique and complex commercial and industrial projects throughout North America. With over 65 years of experience, Walters ensures high quality results through our passion and commitment to every project. Our head office is located in Hamilton and we have...

  • Accounts Payable Analyst

    7 days ago

    Hamilton, Canada Hamilton Oshawa Port Authority Full time

    **Accounts Payable Analyst** **What You’ll Do**: **Reporting to the Director, Finance, you will provide expertise and support in coordinating day-to-day activities including but not limited to**: Invoice Processing: - Receive, review, and process vendor invoices for payment, including G/L coding - Verify accuracy of invoices, purchase orders, and other...

  • Accounts Payable Clerk

    2 days ago

    Hamilton, Canada Randstad Canada Full time

    Do you come from an administration background and have experience with the accounts payable/receivable process? Do you thrive in fast paced environments and love helping out wherever needed? Then this opportunity as an Accounts Payable Clerk in Stoney Creek might be right for you! In this role you'll have the opportunity to grow your skills and contribute to...

  • Accounts Payable Clerk

    24 hours ago

    Hamilton, Canada DARTS Full time

    **POSITION FUNCTIONS**: - Prepare paperwork for the Call Centre and perform daily reconciliation of cash fares submitted by accessible transit operators. - Record and post approved invoices to the general ledger in the Sage50 Accounting system. - Reconcile vendor statements, maintain vendor accounts and follow-up with invoice discrepancies. - Reconcile and...

  • Accounts Payable Clerk

    1 month ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday 6 hours/day on campus **Education Level** 2 year Community College Diploma in Accounting or related field **Career Level** Requires 2 years relevant experience **Hourly Rate** $22.53-26.31/hour JOB SUMMARY Responsible for the timely and accurate processing of accounts payable and financial transactions. Requires knowledge and...

  • Accounts Payable Associate

    1 month ago

    Hamilton, Canada Thrive Group Full time

    **Thrive Group** **is currently hiring a **full-time (contract) Accounts Payable (A/P) Associate**_ _**to join our team! This position will be covering a maternity leave. Are you looking for a job with an organization that values a strong workplace culture? By joining Thrive Group, you’ll be joining an organization that is: - Great Place to Work...

  • Accounts Payable Associate

    1 month ago

    Hamilton, Canada Thrive Group Full time

    Thrive Group is currently hiring a **Temporary Accounts Payable Associate** to join our Finance Team! - This position will be for a 1-year contract._ Thrive Group is also excited to say that we are certified as one of Canada's Great Places to Work® as well as: - Named on the Best Employers in Ontario list (2023) - Named on the Best Workplaces for Giving...

  • Accounts Receivable/payable Administrator

    7 days ago

    Hamilton, Canada 3D Warehousing and Logistics Full time

    3D Warehousing & Logistics is currently seeking an Accounts Receivable/Payable Administrator for our busy Hamilton office. We are a family-owned, full-service warehousing company that serves industrial and commercial customers in Hamilton and the rest of southern Ontario. This is an opportunity to work in a great team environment and to join a growing...