Accounts Payable Clerk
1 month ago
**Schedule**
Monday - Friday 6 hours/day on campus
**Education Level**
2 year Community College Diploma in Accounting or related field
**Career Level**
Requires 2 years relevant experience
**Hourly Rate**
$22.53-26.31/hour
JOB SUMMARY
Responsible for the timely and accurate processing of accounts payable and financial transactions. Requires knowledge and understanding of applicable accounting policies and procedures relevant to a revenue generating entity within the University.
ACCOUNTABILITIES
- Match receiving documentation with vendor invoices to ensure cost and retail prices of all inventoried items are correct according to the purchase order.
- Work with buyers to resolve any invoicing discrepancies.
- Enter payments to vendors into retail accounting software for upload to the University financial system to ensure timely payments of vendor invoices.
- Create and maintain vendors in the retail accounting software and initiate set up of vendors in the University’s accounts payable system.
- Prepare cheque requisitions, expense reports, and journal entries for payment of non-inventoried goods.
- Prepare invoices, claims, account statements, receipts, payroll authorizations, reimbursements, reports and other financial documents.
- Reconcile accounts and conduct analyses of financial data.
- Write a variety of documents including correspondence to vendors regarding status of accounts.
- Provide information, consult, and liaise with account holders and clients regarding all aspects of accounts.
- Develop and maintain vendor relationships.
- Maintain vendor account information in the University's financial system.
- Handle inquiries and complaints from vendors regarding outstanding invoices and account problems.
- Correspond with vendors to clarify receipt of merchandise.
- Provide backup documentation to support expenses during preparation of the annual budget.
- Assemble cheques with backup documentation for vendors and Financial Services.
- Read accounting reports generated by Financial Services and cheque listing reports to monitor activity of vendor.
- Analyze and calculate prices, taxes, and discounts for goods received from vendors.
- Control access to department safes, and maintain the security of cash and other assets.
- Maintain financial accounting files, spreadsheets and databases.
- Maintain filing systems, both electronic and hard copy.
- Transport boxes of coins within the office.
- Prepare merchandise for inventory and perform inventory tasks.
- Perform cashiering duties.
- Remain current on University policies, changes in tax legislation, and software upgrades.
**How To Apply**
**Employment Equity Statement**
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
Job applicants requiring accommodation to participate in the hiring process should contact:
- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679
to communicate accommodation needs.
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