Accounts Payable Coordinator

1 month ago

Hamilton, Canada Construction Ontario Full time

**Purpose**:This position description is designed to highlight the accountabilities, responsibilities, and performance expectations for this position and describe the typical scope of control and influence associated with this position.

This position provides financial support (Accounts Payable) to the Mattina Group of Companies.

**Essential Job Responsibilities include**:
**Accounts Payable**
- Performing the Vendor (all suppliers excluding subcontractors) Accounts Payable function for our group, including, verifying, processing, and reconciling Vendor invoices into Company software and processing payments.
- Ensuring each Vendor is correctly set up in the Company ERP system.
- Prioritizing Vendor invoice processing to optimize early payment discounts Responsible for completing the weekly cheque run, including identifying invoices to be processed for payment.
- Maintaining the vendor payment terms report.
- Responding to Vendor inquiries.
- Reconciling Vendor statements and resolving discrepancies.
- Processing one-off cheque requests.
- Auditing and processing company credit card bills, including company gas card bills and staff expenses.
- Maintaining Vendor Accounts Payable files.
- Identifying and implementing process improvements that increase the efficiency of invoice processing.
- Supporting the periodic upgrades to the business system by completing user testing.
- Performing various ad hoc analyses and reporting requests.
- Various administrative duties.

**Performance Expectations include**:

- Responsible for adherence to Company Policies and Procedures.
- Prioritizes Health and Safety in all areas of the Company.
- Managing the Vendor Accounts Payable function with close attention to optimizing discounts and adhering to payment deadlines.
- Ability to work independently and in a team, with an emphasis on accuracy and timeliness.
- Ability to identify and implement process improvements to improve process efficiency.
- Ability to interact with employees, vendors, and guests in a professional manner.
- Remain familiar with the Company’s Human Resource Policies and Health & Safety Policies and Procedures.
- Demonstrate a commitment to all facets of the role; working towards the achievement of the Company goals and objectives.
- Supports Company ISO Quality Control efforts, including auditing as required.
- Strong communication and interpersonal skills with the ability to build trusted relationships and foster a positive work environment with all stakeholders.

**Skills & Qualifications**
- Excellent communication skills.
- Experience working in an accounts payable position combined with general accounting skills for a minimum of 2-3 years.
- Working knowledge of Excel and Microsoft Outlook
- Well organized, with an ability to meet deadlines.

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$65,000.00 per year

Schedule:

- 8 hour shift
- Day shift

**Experience**:

- Accounts payable: 2 years (required)

Work Location: In person

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