Executive Assistant
2 weeks ago
You are organized, able to multitask, have excellent communication skills, and are task driven. You take initiative and follow through on all tasks until completion, remaining accountable for them. You are a team player and love the field of medical aesthetics.
Does that sound like you?
Therapeutic Aesthetics is an award-winning aesthetic and skin care clinic that has multiple locations in the Greater Toronto Area. With intentions to expand, we are looking for a dedicated Executive Assistant to support our Founder.
You'll be primarily working from the Thornhill location, but you may be required to travel to our other locations as well if necessary. These include downtown Toronto, Burlington and Pickering. You may also be able to work from home occasionally. For this reason, flexibility is preferred.
**Responsibilities**
- Proactively supports administrative tasks including schedule management, attending meetings and minutes-taking, and coordinating travel arrangements.
- Daily prioritization of the Founder's to-do list.
- Identifies opportunities to improve process and administrative efficiencies; introduces and implements new technology, tools and systems as needed.
- Prepares reports and supports projects as needed.
- Attends meetings on behalf of the CEO, and creates resulting summary document of action items/next steps.
- Exercises professionalism, discretion and confidentiality in all activities.
- Meets with team members across GTA clinics on behalf of CEO, to support resolution of issues.
- Attends industry training events and conferences with CEO (**North American/European travel may be required**).
**Qualifications**:
- Excellent organizational skills and a strong attention to detail.
- Ability to manage multiple and competing priorities.
- Self-driven, takes initiative to complete tasks and deliver results.
- Knowledgeable about office productivity technology and tools.
- Excellent communication skills (listening, verbal, and written).
- Intermediate proficiency with Google Workspace (Docs, Sheets, Slides) and MS Office (Word, Excel, PowerPoint).
- An inquisitive, professional, positive and supportive approach to work.
- Strong problem-solving skills and excellent judgement.
- Ability to navigate and build strong relationships.
- Able to maintain discretion and confidentiality.
- A valid driver's license and access to a vehicle to support travel between Therapeutic Aesthetic GTA locations is required.
- **Ability to travel 2- 3 times per year within North America and Europe to attend training, meetings and conferences is required.**
We celebrate our inclusive work environment and welcome members of all backgrounds and perspectives to apply. We thank all applicants for forwarding their resume but only those individuals selected for an interview will be contacted.
**Job Types**: Full-time, Permanent
**Benefits**:
- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Vision care
Schedule:
- Monday to Friday
- Weekend Availability Work Location: Hybrid remote in Thornhill, ON
**Job Types**: Full-time, Permanent
**Salary**: From $60,000.00 per year
**Benefits**:
- Company events
- Dental care
- On-site parking
- Store discount
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
- Weekend availability
Ability to commute/relocate:
- Thornhill, ON: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Personal Assistant: 2 years (required)
**Language**:
- English (required)
Licence/Certification:
- Driving Licence (required)
Work Location: Hybrid remote in Thornhill, ON
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