Executive Assistant

7 months ago

Thornhill, Canada Clearoute Inc Full time

**About Us**

Clearoute Inc. is a professional services company that helps businesses grow through various offerings, including branding, marketing, web development, and consulting. We have been in the industry for over 25 years, establishing ourselves as a trusted growth partner. We pride ourselves on innovative solutioning, effective communication, and rigorous planning to ensure our client's requirements are met in a timely and effective manner.

We believe a great business starts with its people. We prioritize our employees' growth and learning, providing them significant exposure to a wide range of industries and allowing them flexibility within their role to focus on what they are passionate about and can be the most successful in.

**About You**

We are looking to hire an Executive Assistant to join our team on a full-time basis. This is an in-person role, with the possibility of hybrid arrangements. You must be able to commute to our office in Thornhill.

To be successful in this role, you must be self motivated, well organized, have a keen eye for details, have great interpersonal skills, and be effective in verbal and oral communication. Most of all, you must be a driven individual who is seeking to excel and contribute meaningfully to achieve personal and organizational growth.

**Responsibilities**
- Provide a full range of administrative assistance, managing an active calendar, providing initial response to issues, or redirecting to others, liaising with offices of executives internally and externally, photocopying, filing, and reviewing correspondence
- Compile and complete monthly credit card and cash expense claims and invoices
- Prepare, format, and edit letters, memos, reports, meeting materials, and presentations, from draft to presentation ready
- Develop and maintain strong relationships with other leaders and stakeholders to ensure effective communication and optimum support to the leadership team
- Effectively manage and resolve conflicting priorities and negotiate workable time frames with other stakeholders
- Prioritize conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion
- Anticipate needs, changes, and rearranges meetings as appropriate to ensure the resolution of all conflicting requests
- Coordinate and make all arrangements for on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials, RSVPs, travel)
- Maintain a list of tasks ordered by priority, and assign those tasks to the correct resources to increase efficiency and productivity
- Welcome guests, answer questions, and take phone calls
- Organizing internal and external events
- Follow up on pending tasks and ensure that timelines are being maintained
- Establish and maintain communication channels with internal and external stakeholders
- Develop documentation and procedures (e.g. org chart, training documents, standard operating procedures, etc.)
- Print, organize and maintain paperwork
- Enter information into company software, ensure it is always up to date, and share it with the correct parties
- Assist in the HR recruitment and support (e.g. gathering requirements, preparing job descriptions, etc.)
- Assist in onboarding and offboarding of clients, partners and new members of the team including
- Assist with the development and implementation of corporate marketing projects and campaigns across a variety of mediums
- Update various websites with content and digital assets
- Assist in managing national sponsorships and tradeshows, including coordination of event marketing activities
- Other marketing duties as required
- Lead and manage smaller projects, delivering expected outcomes on-time and within scope
- Manage marketing communications to various internal and external audiences as required
- Support coverage of the marketing inquiries received through the Marketing inbox, responding to requests in a timely matter
- Maintain inventory of marketing materials and supplies, as well as general organization of department and shared materials and resources
- Process invoices according to proper procedures, securing approvals and ensuring that correct ledgers are assigned to track expenses
- Other duties as assigned to support the various functions of the Marketing team

**Job Requirements**

Essential:

- Completed post-secondary education (preferably in Business, Marketing, Administration, or a related field)
- At least 2 years of administrative experience in a professional and fast-paced environment
- At least 1 years of experience supporting a senior executive
- Ability to deal with highly confidential information; diplomacy, conciliation and discretion
- Demonstrated aptitude to prioritize tasks based on importance and urgency
- Demonstrated communication and active listening skills
- Proficient in Microsoft Office Suite
- Proficient in Google Workspace

Preferred:

- Experience in HR, Mar

  • Executive Assistant

    7 months ago

    Thornhill, Canada Cohen & Master Tree and Shrub Services Full time

    **Executive Assistant** **Title of position**: Executive Assistant **Company Operating Name(Business Name)**: Cohen & Master Tree and Shrub Services **Location of Work**: Toronto (GTA) **Business Address**: 42 Guardsman Rd. Thornhill ON L3T 6L4 **Language of Work**: English **Terms of Employment**: Permanent, Full time **Hours per week**:...

  • Executive Assistant

    3 days ago

    Thornhill, Canada Trip Support Inc Full time

    **Senior Executive Assistant in Trip Support Inc.** Key Accountabilities - Provide direct administrative and office management support to senior executives. - Project management ad-hoc special assignments as well as recurring events. - Prepare draft reports, background documentation, and research. - Review, evaluate, and distribute priority correspondence...

  • Executive Assistant

    7 months ago

    Thornhill, Canada AWIN Full time

    **COMPANY NAME**: HSC Holdings Inc. o/a AWIN (Auto World Imports Network) **BUSINESS ADDRESS**: 220 Steeles Avenue West, Thornhill, ON L4J 1A1 **JOB TITLE**: Executive Assistant **TERMS OF EMPLOYMENT**: Full-time, Permanent **WAGE**: $66,300 per annum, 37.5 hours per week (Shift) **Languages** English **Education** College, CEGEP or other...

  • Executive Assistant

    7 months ago

    Thornhill, Canada Prasad & Company LLP Full time

    Are you an administrative professional with a can-do attitude with a dynamic personality looking to join a great team ? If, yes, we have a great opportunity for you! The Administrator Team is recognized as an essential group within our Fir m that allows daily operations to run efficiently. We are searching for an Executive Assistant that is passionate about...

  • Executive Assistant

    3 months ago

    Thornhill, Canada Prasad & Company LLP Full time

    Are you an administrative professional with a can-do attitude with a dynamic personality looking to join a great team? If, yes, we have a great opportunity for you! The Administrator Team is recognized as an essential group within our Firm that allows daily operations to run efficiently. We are searching for an Executive Assistant that is passionate about...

  • Executive Assistant

    3 months ago

    Thornhill, Canada Prasad & Company LLP Full time

    Are you an administrative professional with a can-do attitude with a dynamic personality looking to join a great team? If, yes, we have a great opportunity for you! The Administrator Team is recognized as an essential group within our Firm that allows daily operations to run efficiently. We are searching for an Executive Assistant that is passionate about...

  • Executive Assistant

    7 months ago

    Thornhill, Canada Bank of China (Canada) Full time

    **DUTIES AND RESPONSIBILITIES**: **Assistance to the President & CEO**: - Uses discretionary initiative and judgment in handling confidential information, establishing priorities, and resolving problems relating to day-to-day operations and administrative details of the office. - Schedules and maintains a calendar of appointments, meetings, travel...

  • Executive Administrative Assistant

    24 hours ago

    Thornhill, Canada TAC Sports Group Full time

    **Company Overview** **About TAC Sports**: Toronto Athletic Camps (TAC Sports Group) is a leader in sports education, specializing in physical, confidence, and leadership development for students aged 3.5 to 16. TAC Sports offers a full range of sports. Our unique 5-Star Development System allows all participants of our activities to create pathways to...

  • Executive Personal Assistant

    7 months ago

    Thornhill, Canada O’Adventure Limited Full time

    **Duties**: - Provide administrative support to the executive team and perform general clerical duties - Manage calendars, schedule appointments, and coordinate meetings - Assist with document signing using DocuSign - Conduct research and gather information as needed - Maintain office supplies and equipment inventory - Assist with event planning and...

  • Executive Assistant

    2 weeks ago

    Thornhill, Canada Therapeutic Aesthetics Full time

    You are organized, able to multitask, have excellent communication skills, and are task driven. You take initiative and follow through on all tasks until completion, remaining accountable for them. You are a team player and love the field of medical aesthetics. Does that sound like you? Therapeutic Aesthetics is an award-winning aesthetic and skin care...

  • Executive Assistant

    7 months ago

    Thornhill, Canada COHEN & MASTER TREE AND SHRUB SERVICES Ltd. Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Establish and co-ordinate administrative policies and procedures - Analyze incoming and outgoing memoranda, submissions and reports - Prepare and co-ordinate the production and submission of summary briefs and reports - Prepare agendas and make...

  • Executive Assistant to CEO

    3 days ago

    Thornhill, Canada Therapeutic Aesthetics Full time

    Therapeutic Aesthetics is a growing and award-winning Canadian chain of aesthetic and skin care clinics, specializing in filler and Botox treatments. To support our growth, we are expanding our team and are currently hiring for an **Executive Assistant to our CEO**. **Note: this role will be able to be work from home 1 day per week.** **Role...

  • Insurance Executive Administrator

    7 months ago

    Thornhill, Canada CAA Club Group Full time

    **About Us**: **Who we are**: As Canada's largest automobile association, we are passionate about keeping our Members safe - whether they are on the road, at home, or travelling abroad. Meeting the diverse needs of our two-million Members requires high performing, forward thinking, and innovative people who work collaboratively to keep propelling our...

  • Executive Assistant, Tax

    2 weeks ago

    Thornhill, Canada Prasad & Company LLP Full time

    The Tax Administrator is a member of the Tax Department, reports to the Tax Director and contributes to the overall success of the Tax Department. The Tax Administrator collaborates with the Tax Team to ensure all activities conducted are in compliance with governing regulations, internal policies and procedures. **Responsibilities**: - Provide...

  • Sales Execution Associate

    3 days ago

    Thornhill, Canada Coca-Cola Canada Bottling Limited Full time

    Posting Locations - Thornhill **About This Opportunity**: Our Sales Execution Associate work in local stores helping our customers keep Coca-Cola products fully stocked and available to ""Refresh the World and Provide Moments of Optimism and Happiness"". Our Coca-Cola SEA is our frontline ambassador bringing happiness and refreshments to consumers in their...

  • Sales Execution Associate

    5 days ago

    Thornhill, Canada Coca-Cola Canada Bottling Limited Full time

    Posting Locations - Thornhill **About This Opportunity**: Our Sales Execution Associate work in local stores helping our customers keep Coca-Cola products fully stocked and available to ""Refresh the World and Provide Moments of Optimism and Happiness"". Our Coca-Cola SEA is our frontline ambassador bringing happiness and refreshments to consumers in their...

  • Executive Assistant

    1 week ago

    Thornhill, Canada Craig Chong Consulting Inc Full time

    Education: No degree, certificate or diploma - Experience: Will train **Work setting**: - Work in employer's/client's home **Computer and technology knowledge**: - MS PowerPoint - MS Excel - MS Office - MS Outlook - MS Word **Screening questions**: - Are you available for shift or on-call work? - Do you have the necessary equipment for remote work (i.e....

  • Sales Executive

    7 months ago

    Thornhill, Canada Triangle Logistics Inc Full time

    Ask yourself this. Are you on a sales island every day, with no training, saturated lead pool, lack of pricing and operational support? Give yourself a chance to once again get excited about your entrepreneurial side, you know the side that tells you that you’re a service champion, a solutions provider and a committed practitioner of continuous growth?...

  • Assistant Store Manager

    2 weeks ago

    Thornhill, Canada Moores Full time

    **Reports to Store Manager**: As an Assistant Store Manager, you are expected to partner with your Store Manager (SM) to assist in leading the store team members to achieve sales performance expectations through active coaching, development of a team selling environment, and operational excellence when you are the manager on duty. This includes working with...

  • Administrative Assistant

    24 hours ago

    Thornhill, Canada Bank of China(Canada) Full time

    **1. JOB SUMMARY** Assist the Bank to complete various tasks assigned by the President and the Parent Bank in a more systematic and organized manner, assist the Executive Office to maintain good communication with departments and branches, organize work meetings and take meeting minutes, complete various work reports required by the head office, strengthen...