Executive Assistant to CEO
6 days ago
Therapeutic Aesthetics is a growing and award-winning Canadian chain of aesthetic and skin care clinics, specializing in filler and Botox treatments. To support our growth, we are expanding our team and are currently hiring for an **Executive Assistant to our CEO**. **Note: this role will be able to be work from home 1 day per week.**
**Role Overview**:
**Responsibilities**
- Proactively supports administrative tasks including schedule management, attending meetings and minutes-taking, and coordinating travel arrangements.
- Daily prioritization of the CEO's to-do list.
- Identifies opportunities to improve process and administrative efficiencies; introduces and implements new technology, tools and systems as needed.
- Prepares reports and supports projects as needed.
- Attends meetings on behalf of the CEO, and creates resulting summary document of action items/next steps.
- Exercises professionalism, discretion and confidentiality in all activities.
- Meets with team members across GTA clinics on behalf of CEO, to support resolution of issues.
- Attends industry training events and conferences with CEO (**North American/European travel required**).
**Qualifications**:
- Excellent organizational skills and a strong attention to detail.
- Ability to manage multiple and competing priorities.
- Self-driven, takes initiative to complete tasks and deliver results.
- Knowledgeable about office productivity technology and tools.
- Excellent communication skills (listening, verbal, and written).
- Intermediate proficiency with Google Workspace (Docs, Sheets, Slides) and MS Office (Word, Excel, PowerPoint).
- An inquisitive, professional, positive and supportive approach to work.
- Strong problem-solving skills and excellent judgement.
- Ability to navigate and build strong relationships.
- Able to maintain discretion and confidentiality.
- A valid driver's license and access to a vehicle to support travel between Therapeutic Aesthetic GTA locations is required.
- **Ability to travel 2- 3 times per year within North America and Europe to attend training, meetings and conferences is required.**
We celebrate our inclusive work environment and welcome members of all backgrounds and perspectives to apply. We thank all applicants for forwarding their resume but only those individuals selected for an interview will be contacted.
**Job Types**: Full-time, Permanent
**Salary**: From $60,000.00 per year
**Benefits**:
- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Vision care
Schedule:
- Monday to Friday
COVID-19 considerations:
Covid-19 considerations to keep staff and clients safe include wearing a mask with clients and sterilizing high-touch areas in between clients as needed.
Work Location: Hybrid remote in Thornhill, ON
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