Office Administrator

6 months ago


Vancouver, Canada Kitsilano Neighbourhood House Full time

**OFFICE ADMINISTRATOR**:
**Closing Date: open until filled**

**JOB PURPOSE**:
The Office Administrator interacts and engages the public. This is a wide-reaching but flexible position that covers four main areas: administration and community support, communications, light accounting, and space rental. This is a full-time position, 35 hours per week.

**DUTIES AND RESPONSIBILITIES**:
**Administration**
- General administrative and community connections/support
- Assist and orient front office team members and volunteers where necessary
- Program registration
- Assist with set-up of House-wide events, staff workshops, and meetings as requested. This may include events and meetings outside of regular scheduled hours of work.
- Support with troubleshooting office technology - fax, copier, phone maintenance
- Other admin duties as requested by the Operations Manager and/or Executive Director

**Communications and Marketing**
- Create and disseminate program advertisements for events and programs
- Post and manage the community board
- Develop content for social media to promote current events, fundraisers, programs and services
- Build Kits House social medial presence by connecting with members, donors and supporters online

**Accounting**
- Accept fees and issue receipts for services and/or programs,
- Create client files in ACCPAC
- Handle daily reconciliation of cash/receipts
- Process accounts payable

**Rental Support**
- Flexibility to work shifts to accommodate evening and weekend rentals
- Process and review contracts with renters
- Set up Audio/Video equipment
- Showcase rental spaces to potential renters
- Sell the wedding packages and provide follow up services to clients.

**QUALIFICATIONS**:

- Minimum of 2 years office experience
- Excellent verbal and written skills with highly developed interpersonal skills; tact, diplomacy, and flexibility in working with a diverse population
- Intermediate level proficiency in Microsoft Office, especially Outlook, Word, Excel, Publisher and Access; Proficiency in Adobe InDesign, Photoshop and ACCPAC are assets
- Experience in handling financial transactions
- Prior database management experience
- Ability to solve problems and react quickly to situations and inquiries
- Ability to create and maintain meaningful relationships with community members, and partnering agencies
- 2nd language and/or experience working in a multicultural environment an asset
- Creative flare an asset
- Ability to work occasional evenings and weekends, flexible to cover sick and vacation leaves
- Demonstrated initiative to manage multiple priorities with ease and have an increased attention to details.
- Basic understanding of sale principles and customer service practices
- This position may be required to assist with set-up of tables, chairs and other room equipment.
- Requires lifting up to 25lbs

We offer a challenging, team-oriented work environment, competitive income and benefits, and opportunities for professional and personal development and growth.

***:
**JOB DETAILS**:
**Salary**: OP2, $24.81 per hour, Annual Salary $45,334

**Schedule**: Monday to Friday from 8:00am to 3:30pm

**Location**: Kits House 2305 West 7th Ave, Vancouver

**Start Date**: As Soon As Possible

***:
**NO PHONE CALLS PLEASE**:
We thank and acknowledge all applicants and will proactively contact those selected for interviews.

ANHBC Member Houses:
Alex NH, Cedar Cottage NH, Frog Hollow NH, Gordon NH, Kitsilano NH,

Mount Pleasant NH, South Vancouver NH, and Sasamat Outdoor Center

**Submit resumes and covering letters to**:


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