Office Administrator

6 months ago


Winnipeg, Canada Lester Communications Inc Full time

**About us**:
Lester Communications Inc. is a respected B2B publishing company that specializes in connecting trade and professional associations with the people and organizations they need to reach.

Lester’s team of seasoned professionals are searching for an Office Administrator / Advertising Coordinator to tackle front office administration, champion artwork through departments and clients as well as handle publication distribution needs. We are seeking a reliable and detail-oriented administrative professional to connects our internal departments with our advertising clients in a professional and timely manner.

**Duties & Responsibilities**
- Monitor front office, responding to phone calls, visitors and couriers.
- Maintain and update distribution spreadsheets and communicate with partners for distribution updates.
- Pre-flight supplied PDF advertisements to ensure they meet our predefined minimum specs for size, colour, resolution and quality.
- Review supplied ad copy for spelling, grammar, clarity, quality, dates and accuracy of information.
- Communicate directly with clients and sales reps regarding ad changes or ad build requirements, then effectively communicate artwork needs to the design department.
- Review all publications before they go live to verify the placement, accuracy and quality of all ads in print and digital products.
- Maintain work efficiencies that result in meeting important deadlines.
- Monitor publication deadlines to ensure all ads are ready and approved according to preset schedules.

**Required Skills**:

- **Strong attention to detail**:

- Excellent written and verbal English communication skills
- Microsoft Office (Outlook, Excel and Word)
- Adobe Acrobat (We will train)

**Compensation**
- $18.50 hourly for 40 hours per week. Medical, dental, life insurance benefits after three-month probationary period.

**Salary**: $18.50 per hour

Expected hours: 35 per week

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Winnipeg, MB R3E 1T9: reliably commute or plan to relocate before starting work (required)

**Language**:

- English (required)

Work Location: In person



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