Office Administrator Assistant

3 weeks ago


Courtenay, Canada Treehouse Therapy Inc. Full time

**Office Administrator**

We are seeking an enthusiastic community-oriented person with strong attention to detail and great communication skills to support our counselling team. This part-time position has flexible hours and pays competitively.

**Responsibilities**:

- Maintain confidentiality at all times
- Handles client questions and complaints, communicates with clients and navigates problems politely, efficiently and according to policy and procedure
- Managing the clinic schedule to support the workflow and manage vacancies
- Answer phone and transfer calls
- Ensure (non-clinical) chart and file information is complete
- Receive payments; enter invoices
- Office supply ordering
- Collect & enter invoices into accounting system
- Reconcile 3rd party payments and Cheque Payment
- Correspond with 3rd party payors and reply to inquiries
- Performs opening and closing duties as needed
- Support the preparation of month end closing tasks
- Support payroll processes in a timely, accurate manner
- Support with document creation and management (i.e. orientation packages, workflow, photocopying etc)
- Prepare Invoices

PERSONAL ORGANIZATION You are a highly organized individual with excellent time-management skills who keeps all information confidentiality and accessible. You are committed to accuracy with strong attention to detail. You look for improvements and take initiative to support the workflow of the office.

QUALIFICATIONS:
Medical Office Administrator certificate, equivalent or related experience

Jane experience and 3rd party billing knowledge is an asset

Minimum of 1 year of administrative experience in a medical service environment

Flexible hours available

Excellent technical / computer skills

Excellent written and verbal communication skills.

Compensation negotiable.

**Job Type**: Part-time
Part-time hours: 8-10 per week

**Salary**: $20.00-$26.00 per hour

**Benefits**:

- Flexible schedule
- On-site parking

Schedule:

- Monday to Friday

Work Location: One location

Application deadline: 2023-02-07



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