Administrative Assistant

1 week ago

Courtenay, Canada Fall River Logging Ltd. Full time

**Fall River Logging** is hiring for a Administrative Assistant to join our team. Fall River Logging sets the standard for reliability and professionalism in harvesting and forestry road construction on Vancouver Island. As part of the Meraki Resources Family, Fall River continues to grow and expand. We’re still family oriented and employee focused, and we’re proud of the team we’ve built over the past decade

***

This position will be working out of Fall River’s office located in Courtenay, B.C. and is responsible for office administration functions including data entry and filing. Responsibilities include providing support in accounts payable and payroll, as well as general office administration.

**REPORTING RELATIONSHIPS**

This position will report directly to the Controller.

**DUTIES & RESPONSIBILITIES**

**Accounts Payable**
- Data entry focused on supporting accounts payable
- Process accounts payable transactions to ensure finances are maintained in an effective, up to date and accurate manner
- Reconcile AP vendor statements - monthly
- Ensure invoices are posted into the system accurately and on time
- Ensure EFTs are processed as per accounts payable schedules
- Maintaining the accounts payable ledger, credit balances and resolve account irregularities
- Ad hoc AP an AR duties as necessary
- Help field staff with expense & gear reimbursement forms
- Outgoing mail and courier
- Setting up new vendors and verifying account information such as banking details, GST numbers and WCB as required
- Filing of accounts payable invoices and remittances
- Ensure all invoices are in the system by the 5th business day of each month

**Payroll & Benefits**
- Complete payroll functions in order to ensure employees are paid in an accurate and timely manner.
- Maintain updated employee records capturing changes in address, wage and salary and employee status (new hire, terminated, on leave etc.)
- Ensure all timecards are coded correctly and entered in a timely manner into the accounting software
- Assist with administering group benefits plans, union dues and pension programs
- Process bi-weekly payroll for union and non-union employees ensuring appropriate deductions and liabilities are captured including federal and provincial income taxes, pension, union dues etc.
- Monitoring and maintaining employee deduction and liability balances, vacation accrual balances and union seniority listings
- Verify related journal entries and prepare GL account reconciliations
- Responding to queries from employees on pay and benefits
- Assist with preparing ROE’s and T4’s as required

**Administrative Support**
- Provide administrative support as needed in order to ensure effective and efficient office operations.

**EXPERIENCE AND QUALIFICATIONS**
- Excellent working knowledge of Microsoft Office program suite. (Excel, Word, Outlook etc.)
- Experience in an admin role considered an asset.
- Familiar with ERP use. Vista ERP knowledge considered an asset.
- Experience in the logging and forestry industry considered an asset.

**REQUIRED SKILLS & ABILITIES**

**Skills & Abilities**
- Excellent organizational and attention to detail
- Excellent communication skills
- Efficient time management
- Strong work ethic and positive team attitude
- The incumbent must maintain strict confidentiality in performing the duties of this position
- Able to be flexible in work demands
- Work in a fast pace environment
- To demonstrate problem solving capacity and a willingness to learn
- Ability to be proactive and take initiative without prompting

**OUR VALUES**
- Give a Damn: Care. Stay Hungry. Don’t Settle. Show Grit. Take Accountability.
- Get It Done: Be Creative. Find Solutions. Be Brave. Collaborate. Have Fun.
- Be Real: Be Humble. Show Respect. Listen. Learn. Grow.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Extended health care
- On-site gym
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Work Location: One location

  • Administrative Assistant

    2 weeks ago

    Courtenay, Canada Ecofish Research Full time

    **WHO IS ECOFISH LOOKING FOR?** We are looking for a dedicated and hard-working Administrative Assistant to join our dynamic team! We will provide an opportunity to join a team of experienced and skilled professionals who thrive on innovation, collaboration, and integrity. While working alongside Ecofish experts in your field, we will support your career...

  • Administrative Assistant

    3 weeks ago

    Courtenay, Canada Ecofish Research Full time

    **WHO IS ECOFISH LOOKING FOR?** We are looking for a dedicated and hard-working **Administrative Assistant** to join our growing team! We will provide an opportunity to join a team of experienced and skilled professionals who thrive on innovation, collaboration, and integrity. While working alongside Ecofish experts in your field, we will support your...

  • Administrative Assistant

    3 weeks ago

    Courtenay, Canada Allteck Limited Partnership Full time

    Allteck Limited Partnership is an electrical utility contracting company, with decades of engineering, construction and project management experience in Utility, Oil and Gas, Forestry, and Transportation sectors. We have regional offices spanning Western Canada with a workforce of 350 professionals and tradespeople strong. Allteck is leader in its field,...

  • Administrative Assistant

    3 weeks ago

    Courtenay, Canada Nootka Marine Adventures Full time

    **Our Team is Growing!** Come join our dynamic and adventurous team at Nootka Marine Adventures! We are based in beautiful Courtenay, on Vancouver Island, BC. Nootka Marine Adventures is a leading resort operator dedicated to sustainable adventure tourism on the west coast of Vancouver Island. We host guests from around the world and love to share our...

  • Administrative Assistant

    1 week ago

    Courtenay, Canada 21 degrees mechanical Full time

    Part time office admin assistant position available - potential for full time. Applicants to be organized, motivated, and career driven. Ability to work in a fast-paced office environment, with a team as well as independently. Computer savvy and problem solver. Office experience is an asset. Wage will depend on experience Medical & Dental benefits after...

  • Bookkeeper/administrative Assistant

    7 days ago

    Courtenay, Canada Gladstone Brewing Co. Full time

    We do big things at Gladstone!! We have been a rapidly growing company from day one. We need someone who can keep up and help us stay organized. You need to be outstanding at organizing schedules and events, directing communications between colleagues, entering data, preparing documents for meetings, and the general day-to-day operations of running an...

  • Administrative Assistant

    4 days ago

    Courtenay, Canada 21 degrees mechanical Full time

    Full-time office admin assistant position available. Applicants to be organized, motivated, and career driven. Ability to work in a fast-paced office environment, with a team as well as independently. Must be able to multitask, have advanced computer skills as well as be able to co-ordinate and create schedules for our customers and technicians. Shift is...

  • Administrative Assistant

    1 week ago

    Courtenay, Canada ISLAND HONDA Full time

    **Island Honda is looking to add an Administrative Assistant to our team.** You will be the face and voice of the establishment. This is a great opportunity to learn and assist in several different aspects of the day-to-day operation of an automotive admin department and advance your career in the automotive/customer service industry. Duties include, but...

  • Administrative Assistant

    4 days ago

    Courtenay, Canada COURTENAY KIA Full time

    **COURTENAY KIA is looking to add an Administrative Assistant to our team.** You will be the face and voice of the establishment. This is a great opportunity to learn and assist in several different aspects of the day-to-day operation of an automotive admin department and advance your career in the automotive/customer service industry. Duties include, but...

  • Reception/administrative Assistant

    2 weeks ago

    Courtenay, Canada Moore projects inc Full time

    **About us** We are professional, agile, collaborative, and our goal is to efficiently manage the books for a very busy construction and asbestos removal company. Our work environment includes: - Growth opportunities - Flexible working hours - Extended benefits after probation period of 3 months We are looking for a dynamic, dedicated and friendly...

  • Receptionist/administrative Assistant

    2 weeks ago

    Courtenay, Canada Swift Datoo LLP Full time

    We are a Courtenay law firm seeking a full-time receptionist/administration assistant. The duties include general reception duties such as operating a busy switchboard (3CX), greeting clients, processing client ID’s, processing incoming and outgoing mail and couriers. Other duties include managing invoice payments, maintaining and ordering offices...

  • Accounting/administrative Assistant

    3 weeks ago

    Courtenay, Canada Ecofish Research Full time

    **WHO IS ECOFISH LOOKING FOR?** We are looking for a dedicated and hard-working Accounting/Administrative Assistant to join our dynamic team! We will provide an opportunity to join a team of experienced and skilled professionals who thrive on innovation, collaboration, and integrity. While working alongside Ecofish experts in your field, we will support...

  • Bookkeeper/administrative Assistant

    2 hours ago

    Courtenay, Canada Comox Fireplace & Patio Full time

    Located in Courtenay in the heart of the Comox Valley, Comox Fireplace & Patio is North Vancouver Island’s number one choice for hearth and patio retail products - a family run business since 1995. We are seeking a self-motivated bookkeeper/administrator to join our dynamic team. Job description: - Day-to-day bookkeeping including filing returns with...

  • Administrative and Accounting Assistant

    1 week ago

    Courtenay, Canada Ecofish Research Full time

    **WHO IS ECOFISH LOOKING FOR?** We are looking for a dedicated and hard-working Administrative and Accounting Assistant to join our growing team! We will provide an opportunity to join a team of experienced and skilled professionals who thrive on innovation, collaboration, and integrity. While working alongside Ecofish experts in your field, we will support...

  • Administrative Assistant

    1 week ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - SS0582- Position Information **Division** - College Governance & Strategy**Department** - Leadership Team Operations**Supervisor Title** - Manager, Leadership Team Operations**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Regular**If Others, please specify** **Desired...

  • Administrative Assistant

    1 week ago

    Courtenay, Canada Coast Claims Insurance Full time

    **About Coast Claims**: Coast Claims Insurance Services has been a premier firm in the insurance adjusting industry since 1970. Over the years, we've attracted top-notch talent and expanded throughout BC, Alberta, Ontario, and the Northwest Territories, becoming Canada's fourth-largest firm. Today we are still employee-owned, fully independent, and...

  • Administrative Assistant

    5 days ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - SS0583- Position Information **Division** - VP, Students & Community Engagement**Department** - Community & Public Affairs**Supervisor Title** - Associate Director, Community and Public Affairs (AACPA)**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Regular**If Others,...

  • Travel Coordinator/administrative Assistant

    3 weeks ago

    Courtenay, Canada Ecofish Research Full time

    **WHO IS ECOFISH LOOKING FOR?** We are looking for a dedicated and hard-working Travel Coordinator/Administrative Assistant to join our dynamic team! We will provide an opportunity to join a team of experienced and skilled professionals who thrive on innovation, collaboration, and integrity. While working alongside Ecofish experts in your field, we will...

  • Administrative Assistant to The Dean of Faculty of

    4 days ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - SS0581- Position Information **Division** - Health & Human Services**Department** - Health and Human Services**Supervisor Title** - Dean, Faculty of Health & Human Services**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Temporary**If Others, please specify** **Desired...

  • Administrative Assistant

    1 week ago

    Courtenay, Canada Courtenay Mazda Full time

    Looking for an amazing company to work for? Courtenay Mazda is looking for an outgoing team member to fill the role of Reception/Administrative Assistant. **What working for Courtenay Mazda means?** - Lots of opportunity to learn! You never know what the day will bring - Amazing customers to impress with professional and friendly customer service - Pride in...