Office Coordinator

5 months ago


Toronto, Canada Canderel Full time

**Who we are**:
**Reports To**: Director, Residential Operations

**Summary**:
**Responsibilities**:
Front Desk
- Provide professional and friendly service to employees and guests.
- Assist with office maintenance and organization.
- Greet and welcome employees, visitors, and clients, ensuring compliance with health and safety regulations.
- Answer and transfer telephone calls.
- Handle incoming/outgoing couriers and mail.
- Coordinate meetings, conference calls, and meeting materials.
- Schedule reception relief.
- Organize catered lunches and maintain menu options.
- Operate and troubleshoot meeting room equipment.
- Maintain lobby and meeting rooms.

Supply Room / Kitchen
- Manage postage machine and mail services.
- Order office supplies and negotiate pricing.
- Maintain supply room and office photocopy areas.
- Keep the kitchen and supply room organized and stocked.
- Clean office equipment.
- Coordinate shredding and special pickups.

Office Administration
- Coordinate office maintenance projects.
- Enter contact information into the database.
- Assist with HR tasks.
- Contribute to the social committee and office events to foster a positive work culture.
- Process front desk invoices in a timely manner.
- Support executives with business travel arrangements, expenses, and other administrative tasks as needed.
- Support IT with new staff hires.
- Update employee/office contact list.
- Maintain front desk manual.
- Distribute access fobs and handle parking invoices.
- Assist with scanning projects and expense reports.
- Support staff on-boarding.
- Coordinate office special projects.

**Qualifications & Competencies**:

- 3-5 years of office coordination or similar experience.
- Bachelor's degree in office administration, management, or related field preferred.
- Customer service experience is a plus.
- Proficiency in MS Office (Outlook, PPT, Excel, Word).
- Familiarity with office machinery.
- Strong customer service skills.
- Ability to prioritize and pay attention to detail

**Application Process**:
Join us in building vibrant and inclusive communities with Canderel



  • Toronto, Canada Head Office Full time

    **Company**: Canada Lands **Location**: 1 University Ave Suite 1700, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: Reporting to the Director, Human Resources with a dotted line to the Chief Human Resources Officer (CHRO), the Office Services Coordinator and HR Executive Assistant provides executive and administrative support,...


  • Toronto, Canada Cabinet Office Full time

    **Cabinet Office: Learn, Experience & Cultivate your Career in the Centre for Excellence** Does the idea of working centrally across government and alongside decision-makers interest you? Do you have an exceptional eye for detail, superior organization, and digital proficiency? Are you interested in the legislative and decision-making landscape? Are you...


  • Toronto, Canada Pension Office Full time

    **Role and Responsibilities** Responsible for all daily Financial Transactions related to the Accounts Receivable of the Pension Office Corporation, General Synod Pension Plan, Continuing Education Plan, Group Benefits Plan, Self-Insured Death Benefit Plan, Long-Term Disability Plan and the Endowment Plan - Maintains customer accounts - Coordinates with the...


  • Toronto, Canada Head Office Full time

    **Company**: Canada Lands **Location**: 1 University Ave Suite 1700, Toronto, ON **Employment Status**: Contract (15 months) **Short Summary**: Under the direction of the Real Estate management team, the Project Coordinator coordinates and administers supporting real estate activities and tasks over extensive cycles to support project owners (Directors)...


  • Toronto, Canada Head Office Full time

    **Company**: Canada Lands Company **Location**: 1 University Ave Suite 1700, Toronto, ON **Employment Status**: 24-month contract **Short Summary**: Under the direction of the Real Estate management team, the Project Coordinator coordinates and administers supporting real estate activities, procurements and tasks over extensive cycles to support project...

  • Marketing Coordinator

    5 months ago


    Toronto, Canada Head Office - Primaris REIT Full time

    **Coordinator, Marketing**: Primaris REIT is currently hiring a dedicated and enthusiastic Coordinator, Marketing to join our team at our Head Office in Toronto, ON. If you have a passion for marketing, strong social skills and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you! Reporting to Manager, Marketing (Head...


  • Toronto, Canada Toronto Head Office - Primaris REIT Full time

    **Office Services Administrator**: Primaris REIT is currently hiring a dedicated and enthusiastic Office Services Administrator to join our team at our Head Office in Toronto, ON. If you have exceptional organizational skills and a keen attention to detail, and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you! As the...

  • Office Coordinator

    6 months ago


    Toronto, Canada Selrhub It Solutions Full time

    **Responsibilities**: - Coordinate day-to-day office operations to ensure a smooth and efficient work environment. - Greet visitors, answer phone calls, and manage incoming and outgoing mail and packages. - Maintain office supplies inventory and place orders as needed to ensure the office runs smoothly. - Assist with scheduling meetings, booking conference...

  • Office Coordinator

    2 months ago


    Toronto, Ontario, Canada RJC Global Impact Full time

    Job Title: Office CoordinatorWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at RJC Global Impact. As an Office Coordinator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining a high level of customer service.Key...

  • Office Coordinator

    2 months ago


    Toronto, Ontario, Canada RJC Global Impact Full time

    Job Title: Office CoordinatorWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at RJC Global Impact. As an Office Coordinator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining a high level of customer service.Key...

  • Office Coordinator

    2 weeks ago


    Toronto, Ontario, Canada ProScience Full time

    Job Title: Office CoordinatorAbout the Role:We are seeking a highly organized and detail-oriented Office Coordinator to join our team at ProScience. As an Office Coordinator, you will be responsible for coordinating seminars, conferences, and other events, as well as maintaining office procedures and routines.Key Responsibilities:Arrange and coordinate...

  • Office Coordinator

    3 days ago


    Toronto, Ontario, Canada Pizza Hut Full time

    We are seeking a highly organized and detail-focused Office Coordinator to join our team at Pizza Hut. As an Office Coordinator, you will be responsible for providing administrative support to our management team, ensuring the smooth operation of our office. Your duties will include scheduling appointments, managing calendars, and coordinating travel...

  • Office Coordinator

    3 weeks ago


    Toronto, Ontario, Canada Thrifty Car Rental Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Thrifty Car Rental. As an Office Coordinator, you will be responsible for providing administrative support to our office staff, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to office staff,...

  • Office Coordinator

    3 days ago


    Toronto, Ontario, Canada EDUHOUSE TORONTO INC Full time

    Job Summary: We are seeking a highly organized and detail-oriented Office Coordinator to join our team at EDUHOUSE TORONTO INC. As an Office Coordinator, you will be responsible for coordinating the flow of information within the team, arranging and coordinating seminars, conferences, and planning daily operations.

  • Office Coordinator

    3 weeks ago


    Toronto, Ontario, Canada Sonu Renovations Full time

    At Sonu Renovations, we are seeking an experienced Office Coordinator to join our team. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and establishing work priorities to ensure procedures are followed and deadlines are met.The ideal candidate will have a secondary school...

  • Office Coordinator

    3 weeks ago


    Toronto, Ontario, Canada CBIS Full time

    Job Title: Office CoordinatorWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at CBIS. As an Office Coordinator, you will play a key role in ensuring the smooth operation of our office and providing administrative support to our staff.Key Responsibilities:Review and evaluate new administrative procedures to ensure...

  • Office Coordinator

    4 weeks ago


    Toronto, Ontario, Canada CBIS Full time

    Job Title: Office CoordinatorWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at CBIS. As an Office Coordinator, you will play a key role in ensuring the smooth operation of our office and providing administrative support to our staff.Key Responsibilities:Review and evaluate new administrative procedures to ensure...

  • Office Coordinator

    3 weeks ago


    Toronto, Ontario, Canada CBIS Full time

    Job Title: Office CoordinatorAbout the Role:We are seeking an experienced Office Coordinator to join our team at CBIS. As an Office Coordinator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Review and evaluate new administrative procedures to ensure efficiency and...

  • Office Coordinator

    3 weeks ago


    Toronto, Ontario, Canada RJC Global Impact Full time

    Job Title: Office CoordinatorWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at RJC Global Impact.Job Summary:The Office Coordinator will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining a high level of customer service.Key...

  • Office Coordinator

    5 months ago


    Toronto, Canada Thinkingbox Full time

    **Who We Are** Hi! We’re Thinkingbox, a brand experience agency shaping the future through craft and curiosity. Our team brings together unique perspectives in design, technology, and strategy that push the boundaries for our clients to create work that is innovative. We are a curious bunch that loves to think big, continuously learn, and create. We love...