Deal Secretary Administrator
3 months ago
We are seeking an exceptional deal secretary to join our growing team If you have real estate experience as a Deal Secretary or Deal Administrator, we would like to meet with you
**SUMMARY**
The Deal Secretary involves a lot of paperwork processing and accounting, who loves putting things in order and wants to follow strong systems to have success in their role. You’ll have an opportunity to be a part of a supportive, team-oriented work environment.
**EDUCATION**
College Diploma/University Bachelor’s Degree in Accounting, or equivalence.
**SKILLS/QUALIFICATIONS**
- Minimum 1 year of deal processing experience in Real Estate environment is required
- Knowledge of real estate software BrokerBay is considered an asset
- Experience with processing commission cheques
- Strong data entry skills and excellent attention to detail
- Excellent analytical skills and organizational skills
- Ability to multi-task in a fast-paced environment and work well under pressure
- Strong verbal and written communication skills, Mandarin/Cantonese speaking is preferred.
**DUTIES AND RESPONSIBILITIES**
- Organizing incoming deal paperwork
- Auditing documentation received for accuracy
- Processing real estate deal transactions, including: entering, managing and finalizing deals in the Lone Wolf accounting system
- Calculating commissions and preparing commission invoices, making sure invoices are correct before sending to other brokerages and/or Lawyers before closing in a timely manner
- Following up on closed transactions, including: chasing the balance of commission and/or confirmation of closing
- Managing and moving files to storage as needed
- Assisting other deal secretaries as needed
- Other duties as assigned by Management
**HOW TO APPLY**
We thank all applicants for their interest in this position, however, only those applicants selected for an interview will be contacted.
Pay: From $16.55 per hour
Expected hours: 40 per week
**Benefits**:
- On-site parking
- Paid time off
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Supplemental pay types:
- Overtime pay
**Experience**:
- Real Estate deal secretary: 1 year (required)
**Language**:
- Cantonese/Mandarin (required)
Work Location: In person
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