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Real Estate Deals Secretary

1 month ago


Markham, Canada DealsDPT Inc Full time

We are currently seeking an experienced Real Estate Deals administrator to join our team. This role currently requires you to be in the office full-time.

**The responsibilities of this role will entail the following**:

- Processing real estate deal transactions
- Creating trade record sheets
- Entering deals to Lone Wolf accounting system
- Following up and collecting outstanding documents from agents
- Preparing and sending invoices to cooperating brokerages & builders for commission
- Payroll, agent monthlies & banking
- Following up on outstanding commissions + invoices to builders
- Corresponding with real estate agents, brokerages, builders, and lawyers
- Preparing bank reconciliations
- Coordinate administrative staff and activities
- Coordinate training and compliance activities
- Preparing reconciliations of CC/expenses
- Other duties as assigned

**Qualifications**:

- Strong knowledge of LoneWolf Backend Systems
- Knowledge of other Deal tranacation Software
- Understanding of the real estate deals process
- Payroll, bookkeeping & basic accounting
- Proficient knowledge of Microsoft Office (Word & Excel)
- Strong data entry skills
- Efficient time management skills
- Excellent written and verbal communication skills

**Experience**:

- Deal Secretary: 1 year (required)
- Administrative experience: 1 year (preferred)
- Experience in real estate brokerage administration is highly preferred

Pay: $40,000.00-$50,000.00 per year

**Benefits**:

- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- How many years of Deal Administration experience do you have?

**Experience**:

- Lone Wolf: 1 year (required)

Work Location: In person