Coordinator, Graduate Program Completion

2 months ago

Toronto, Canada University of Toronto Full time

**Date Posted**:02/01/2024
**Req ID**: 35859
**Faculty/Division**: School of Graduate Studies
**Department**: School of Graduate Studies
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00053292

**Description**:
**About us**:
The School of Graduate Studies (SGS) promotes University-wide inclusive excellence in graduate education, research and professional training to ensure high standards across the various academic divisions, as well as supporting postdoctoral fellows. SGS defines and administers University-wide regulations for graduate education. We share responsibility for graduate education with graduate units and divisions and operate through a system of collegial governance, consultation, and decanal leadership.

SGS also provides expertise and advice; reviews the design and delivery of programs; develops performance standards; supports access, equitable inclusion, fairness, and ethical conduct in graduate education; organizes services and financial assistance to graduate students; encourages a close and positive relationship between research and graduate instruction, and represents the cause of graduate education at the University of Toronto and in the broader academic and general community.

**Your opportunity**:
Working within a dynamic team under the general direction of the SGS Director, Graduate Awards & Financial Aid, and the direct supervision of the Manager, Program Completion & Postdoctoral Services, the Coordinator, Graduate Program Completion will enhance the quality of student services for graduate students through the development, implementation and delivery of program completion services at the School of Graduate Studies.

**Your responsibilities will include**:

- Planning and overseeing operational workflow of final oral examination administration activities
- Providing job-related training and serving as a resource to others
- Planning and implementing workflow for a group
- Frequently responding to complaints and using informal negotiation skills to resolve exam related issues
- Coordinating tasks for projects and other strategic initiatives with stakeholders
- Directing the activities of a single ongoing staff-appointed employee
- Handling fees and/or fines
- Overseeing testing and exam activities and related processes
- Liaising with stakeholders to coordinate space and resource requirements
- Liaising and tracking and monitoring the distribution and return of examinations materials
- Troubleshooting and resolving technical issues
- Coordinating graduation assessment schedules and the selection process of examination committee members
- Maintaining records of final oral examination committee decisions
- Reviewing and assessing student records to confirm eligibility to graduate

**Essential Qualifications**:

- Bachelor's Degree or an acceptable combination of equivalent experience
- Four (4) years of recent and related experience in a university setting
- Good working knowledge of the University’s Student Information (ROSI) system
- Demonstrated ability working with high volume and tight deadlines while maintaining a high level of accuracy and attention to detail
- Computer and internet proficiency, including excellent working knowledge of MS Office Suite
- Superior customer service and interpersonal skills with the ability to work effectively with students, staff and faculty members, and other key stakeholders
- Highly developed problem-solving and analytical skills
- Experience with event planning and preparation, including booking rooms
- Experience creating documentation and/or training materials
- Demonstrated strong oral and written communication skills; ability to communicate effectively both orally and in writing
- Demonstrated ability to work with confidential information and to ensure privacy of student information is maintained at all times
- Good judgement, tact and discretion in dealing with sensitive information
- Ability to work both independently and in a team environment
- Knowledge of School of Graduate Studies' policies and procedures an asset

**To be successful in this role you will be**:

- Organized
- Multi-tasker
- Problem solver
- Resourceful
- Accountable
- Meticulous
- Adaptable
- Approachable
- Communicator
- Tactful
- Team player

**NOTE: This is a term position ending August 31, 2024.**

**Closing Date**: 02/09/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time **NOTE: This is a term position ending August 31, 2024.**
**Pay Scale Group & Hiring Zone**:
**Job Category**: Student Services
**Recruiter**: Blythe Campbell

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