Graduate Programs Administrator

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:02/28/2023
**Req ID**: 27464
**Faculty/Division**: Temerty Faculty of Medicine
**Department**: Department of Laboratory Medicine & Pathobiology
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00001179

**Description**:
**About us**:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

**Your opportunity**:
The Department of Laboratory Medicine and Pathobiology (LMP) occupies a unique position at the interface between basic biomedical science and clinical practice. We are an assembly of over 400 investigators, scientists, and clinicians, who educate and mentor trainees pursuing undergraduate, graduate, and postgraduate medical studies, engaged in investigating disease mechanisms and patterns and translating new knowledge and discoveries into improved health outcomes for patients and populations.

**Your responsibilities will include**:

- Acting as the first point of contact, responding to inquiries and redirecting as appropriate
- Scheduling appointments for prospective students, applicants, and current students to address individual needs
- Coordinating program schedules and program activities with faculty and staff
- Coordinating event logistics and supporting committees
- Creating and updating student records, organizing data and generating reports

**Essential Qualifications**:

- Advanced College Diploma (3 years) or acceptable combination of equivalent experience
- Minimum two years of related administrative experience, preferably in a University or post secondary environment
- Demonstrated student services experience and direct experience working with and collaborating with faculty
- Demonstrated experience coordinating academic programs, coordinating examinations, schedules and timetables, and verifying and monitoring student records
- Experience coordinating and supporting committees
- Experience collecting, maintaining and reporting on data
- Experience updating website content
- Advanced proficiency with MS Office 365, SharePoint, content management systems, and experience working with SLATE, ROSI/Acorn, ROSI Express, Quercus, eMarks, or similar student systems to enter data, retrieve information, and generate reports
- Excellent oral and written communicationsskills
- Strong initiative, attention to detail, interpersonal, proactive and highly resourceful
- Must be able to cope with pressures and deadlines while adapting to evolving processes and procedures
- Ability to take initiative and work proactively, with demonstrated experience recommending process and workflow improvements
- Demonstrated commitment to equity, diversity, inclusion and the promotions of a respectful and collegial learning and working environment

**Assets (Nonessential)**:

- Experience supporting graduate programs and admissions processes

**To be successful in this role you will be**:

- Communicator
- Multi-tasker
- Organized
- Team player

**This is a term position, ending** **November 10, 2023.**

**Closing Date**: 03/14/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Dinuka Perera

**Lived Experience Statement

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