Graduate Program Assistant

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:01/31/2023
**Req ID**: 29507
**Faculty/Division**: Faculty of Applied Science & Engineering
**Department**: Department of Electrical & Computer Engineering
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00005669

**About us**:
The Edward S. Rogers Sr. Department of Electrical & Computer Engineering (ECE) is Canada’s top-ranked ECE department, and one of the largest. We are home to 100 active and emeritus professors, more than 1,400 undergraduate and 800 graduate students. Many of our faculty members are world leaders in their field and have been recognized as the brightest and most promising scientists and engineers across the country.
ECE is a hotbed of research commercialization, by far the most productive department for new inventions at the University of Toronto. In our department, you will work at the heart of the most rapidly developing technology humankind has ever seen.

**Your opportunity**:
The incumbent is also a key a member of the Graduate Office team and may, from time to time, also support other aspects of program administration including scholarship & awards administration, admissions, courses administration, etc.

**Your responsibilities will include**:

- Providing detailed information to students on program and/or course requirements
- Responding to enquiries within the defined scope of the role and redirecting as appropriate
- Scheduling committee meetings
- Coordinating meeting schedules, agendas, materials, action and follow-up items
- Monitoring student degree progress
- Informing students of their academic standing
- Checking that program requirements are complete
- Creating and updating student records

**Essential Qualifications**:

- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Minimum two years of relevant experience in an academic environment. Preference for experience working with graduate students and/or administering graduate programs.
- Experience working with a diverse student population in a culturally diverse and demanding environment.
- Demonstrated ability to explain processes and policies to a wide range of stakeholders.
- Excellent computer skills, including experience with MS Office Suites (Word, Excel, PowerPoint) & SharePoint.
- Demonstrated commitment to equity, diversity, inclusion and the promotion of a respectful and collegial learning and work environment.
- Experience using Student Information Systems including or comparable to ROSI/ACORN.
- Excellent verbal and written communication skills.
- Strong interpersonal skills with the ability to maintain productive working relationships with both internal and external stakeholders.
- Ability to address sensitive and/or confidential matters with tact and discretion; adhering to established policies and procedures.
- Strong organizational and time management skills with the ability to work well under pressure and meet competing priorities and deadlines.
- Demonstrated analytical and problem solving skills, sound decision-making and resourcefulness, judgement and diplomacy.

**To be successful in this role you will be**:

- Efficient
- Meticulous
- Multi-tasker
- Organized
- Team player

**Work location**: This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

**Closing Date**: 02/08/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Registrarial Services

**Lived Experience Statement

  • Graduate Program Assistant

    2 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:02/09/2023 **Req ID**: 29650 **Faculty/Division**: Faculty of Pharmacy **Department**: Faculty of Pharmacy **Campus**: St. George (Downtown Toronto) **Position Number**: 00031301 **Description**: **About us**: With nearly 1,000 undergraduate and over 140 graduate students walking the halls of our iconic building, the University of...

  • Graduate Program and Admissions Assistant

    4 days ago

    Toronto, Canada York University Full time

    **Please Note: Re-opening of Competition (previous posting 107862)** **Purpose**: The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 23,000 undergraduate and graduate students, and almost 100 programs delivered through 24 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York...

  • Graduate Program Assistant

    5 days ago

    Toronto, Canada UTemp Internal Staffing Services - University of Toronto Full time

    **UTemp is hiring!** UTemp is the University of Toronto’s short-term staffing service. We pride ourselves on the high number of UTemp employees who are able to make the transition from short-term casual employment to appointed positions within the University of Toronto. **Job title: Graduate Program Assistant** **Faculty: Faculty of Pharmacy** **Hourly...

  • Graduate Program Assistant, Msc

    3 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:03/06/2024 **Req ID**: 35707 **Faculty/Division**: Temerty Faculty of Medicine **Department**: Institute of Medical Science **Campus**: St. George (Downtown Toronto) **Position Number**: 00035155 **Description**: **About us**: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the...

  • Graduate Program Director: Digital Futures

    4 days ago

    Toronto, Canada OCAD University Full time

    **NOTE**:THIS APPOINTMENT IS OPEN ONLY TO CURRENT OCAD U FACULTY MEMBERS WITH TENURE-TRACK OR TENURED STATUS.** - Reporting to the Vice-President Research & Dean, Graduate Studies and the Dean from their home faculty, the Interim Graduate Program Director (GPD), Digital Futures (DF) provides oversight and leadership for the Digital Futures graduate program....

  • Graduate Programs Administrator

    15 hours ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:01/12/2023 **Req ID**: 27464 **Faculty/Division**: Temerty Faculty of Medicine **Department**: Department of Laboratory Medicine & Pathobiology **Campus**: St. George (Downtown Toronto) **Position Number**: 00001179 **Description**: **About us**: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of...

  • Graduate Assistant

    3 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:05/02/2023 **Req ID**: 31036 **Faculty/Division**: Faculty of Arts & Science **Department**: Dept of Economics **Campus**: St. George (Downtown Toronto) **Position Number**: 00032746 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • Graduate Regulatory Rotational Program

    2 hours ago

    Toronto, Canada Financial Services Regulatory Authority of Ontario (FSRA) Full time

    FSRA is guided by our vision of financial safety, fairness and choice for Ontarians. We achieve this by public service through dynamic, principles-based and outcomes-focused regulation. FSRA is committed to attracting and retaining exceptional people who bring energy, expertise, and experience. This includes providing a comprehensive total rewards package...

  • Program Assistant

    4 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:07/25/2023 **Req ID**: 33018 **Faculty/Division**: Faculty of Arts & Science **Department**: Dept of English **Campus**: St. George (Downtown Toronto) **Position Number**: 00041555 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic...

  • Graduate Administrator

    58 minutes ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:02/10/2023 **Req ID**: 29659 **Faculty/Division**: Faculty of Arts & Science **Department**: Dept of Philosophy **Campus**: St. George (Downtown Toronto) **Position Number**: 00008726 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • Graduate Assistant and Ta Coordinator

    4 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:08/21/2023 **Req ID**: 33579 **Faculty/Division**: Faculty of Arts & Science **Department**: Cell and Systems Biology **Campus**: St. George (Downtown Toronto) **Position Number**: 00051013 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • Program Assistant

    16 hours ago

    Toronto, Canada York University Full time

    **Purpose**: The Program Assistant provides support with administrative matters, coordinating academic resources, providing information to prospective and current students, and updating and disseminating program information. The Program Assistant acts as a liaison with other areas within the Faculty and the University, as well as with external contacts, and...

  • Program Assistant

    2 days ago

    Toronto, Canada York University Full time

    **Purpose**: The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 25 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive...

  • Science Graduate

    Found in: Jooble CA O C2 - 1 week ago

    Toronto, ON, Canada Metropolitan Water District Full time

    Located in downtown Toronto, the largest and most culturally diverse city in Canada and on the territory of the Anishinaabeg, Haudenosaunee and the Wendat Peoples, the Department of Architectural Science in the Faculty of Engineering and Architectural Science at Toronto Metropolitan University (formerly Ryerson University) invites applications for...

  • Professor- Business Marketing, Graduate Certificate Programs

    Found in: Talent CA C2 - 2 weeks ago

    Toronto, Canada Humber College Full time

    What you will do: The incumbent will teach a range of marketing courses in our Ontario Post Graduate programs at the introductory and advanced level. In addition, the successful candidate will be expected to play an active role in curriculum development including decolonization, design/revise specific courses, create an effective and innovative...

  • Graduate Research Assistant

    Found in: beBee S CA - 3 weeks ago

    Toronto, Canada Insight Global Full time

    Job DescriptionInsight Global is seeking a Research Assistant to join a large, Global technology client on-site in Toronto. They will be joining a group focused on research, building prototypes, and evaluating novel interactions for human experiences in AR/VR. The Research Collaborator will be heavily involved with Engineers and Researchers to prepare and...

  • Graduate Research Assistant

    Found in: beBee jobs CA - 2 weeks ago

    Toronto, Ontario, Canada Insight Global Full time

    Job DescriptionInsight Global is seeking a Research Assistant to join a large, Global technology client on-site in Toronto. They will be joining a group focused on research, building prototypes, and evaluating novel interactions for human experiences in AR/VR. The Research Collaborator will be heavily involved with Engineers and Researchers to prepare and...

  • Program Assistant

    2 days ago

    Toronto, Canada York University Full time

    **Purpose**: The Program Assistant is the assistant to the Masters of Finance (MF) Program Director and main contact and resource person for the MF program and Finance Area, as well as assigned/associated area(s). This position contributes to the smooth day-to-day operations by providing secretarial and administrative support to the Finance Area, and...

  • Tph Graduate Launchpad Program for Graphic

    2 hours ago

    Toronto, Canada The Printing House Full time

    **TPH Graduate LAUNCHPAD Program The Experience of a Lifetime** Where do you see yourself in 5 years? Do you aspire to become a leader coaching a team of creative and technical individuals to deliver a customer experience that clients rave about? Would you like to run your own operation with P&L responsibility and be a top performer building a solid...

  • Program Assistant

    7 days ago

    Toronto, Canada York University Full time

    **Purpose**: Osgoode Professional Development (OsgoodePD) is a revenue-generating professional education branch of Osgoode Hall Law School, operating within a highly competitive commercial market for professional and executive continuing education. OsgoodePD offers degree and non-degree programs to both domestic and international students. Offerings include...