Graduate Program Assistant, Msc

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:03/06/2024
**Req ID**: 35707
**Faculty/Division**: Temerty Faculty of Medicine
**Department**: Institute of Medical Science
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00035155

**Description**:
**About us**:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

**Your opportunity**:
As Graduate Program Assistant, MSc, you will drawupon your excellent communication and customer service skills to equip graduate students with pertinent information for MSc thesis examinations and Transfer examinations. Relying on your exceptional organizational and problem solving skills, you will manage multiple, time-sensitive priorities and provide graduate students and faculty with up-to-date guidelines and processes. Your proven ability to work independently and effectively in collecting data and preparing statistical information, will enable us to optimize our strategic planning initiatives.

**Your responsibilities will include**:

- Acting as the first point of contact, responding to inquiries and redirecting as appropriate
- Verifying the accuracyand completeness of information and providing detailed information on eligibility requirements, procedures and deadlines
- Scheduling appointments and coordinating program schedules and examination timetables
- Coordinating the delivery of examination materials, dossiers and evaluation materials for review
- Creating and updating student records, organizing data and generating reports
- Supporting committees, drafting documents and maintaining websites
- Determining logístical details and activities for events and programming

**Essential Qualifications**:

- Advanced College Diploma (3 years) or acceptable combination of equivalent experience
- Minimum two years of related administrative experience, preferably in a University or post secondary environment
- Demonstrated experience coordinating academic programs, coordinating examinations, schedules and timetables, and verifying and monitoring student records
- Demonstrated student services experience and direct experience working with and collaborating with faculty
- Experience collecting and analyzing data through database management and reporting
- Experience coordinating seminars and workshops
- High level of proficiency in MS Office Suite, desktop publishing software and student information systems (ACORN/ROSI)
- Knowledge of Adobe InDesign, FileMaker and WordPress, or comparable systems
- Excellent oral and written communications skills
- Excellent organizational and time management skills
- Strong initiative, attention to detail, interpersonal, proactive and highly resourceful
- Proven ability to work independently and effectively manage competing priorities while maintaining a high degree of accuracy and quality
- Must be able to cope with pressures and deadlines while adapting to evolving processes and procedures
- Excellent judgement and diplomacy on confidential issues

**Assets (Nonessential)**:

- Familiarity with the University of Toronto, School of Graduate Studies (SGS) policies and procedures, and the Faculty of Medicine clinical departments and Postgraduate Medical Education Program

**To be successful in this role you will be**:

- Organized
- Problem solver
- Resourceful
- Self-directed

**Closing Date**: 03/22/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Andrea Varicak

**Lived Experience Statement

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