Graduate Program Assistant

3 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:03/01/2023
**Req ID**: 29865
**Faculty/Division**: Faculty of Arts & Science
**Department**: Dept of Computer Science
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00048542

**Description**:
**About us**:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Established in 1964, the Department of Computer Science is ranked among the top computer science departments in the world. Our faculty have been presented with a wide variety of honours and awards over the years, including two Turing Awards, and many other national and international honours. We provide diverse programs and research opportunities while consistently producing high-impact research that is among the most highly cited in computer science.

**Your opportunity**:
Under the direction of the Graduate Program Manager, this position assists in all aspects of graduate program admission and administration, including advising students on program requirements, supporting program administration and coordinating program logistics.

**Your responsibilities will include**:

- Responding to enquiries within the defined scope of the role and redirecting as appropriate
- Determining logístical details and activities for events and/or programming
- Maintaining course information on student information systems
- Ensuring that procedures and/or guidelines are followed
- Providing detailed information to students on program and/or course requirements
- Advising students on personal and academic issues by probing and providing a range of options and possible consequences
- Coordinating meeting schedules, agendas, materials, action and follow-up items
- Collating and organizing data for various reports

**Essential Qualifications**:

- Bachelor's Degree in Business Administration or equivalent combination of acceptable education and experience
- Experience successfully interacting with students from diverse backgrounds
- Experience with front-line support and providing students with relevant information on admissions and related processes
- Demonstrated experience working with databases, preparing and analyzing statistical reports
- Experience updating, maintaining records and ensuring accuracy, including student records and marks
- Experience with coordinating program logistics, including timetabling, maintaining calendars and coordinating rooms assignments
- Experience coordinating graduate admissions, enrolllment, awards, and mark/grade processes
- Experience coordinating events with the ability to perform event set up and close off
- Experience drafting, editing, and distributing written correspondence and documents for broad distribution
- Strong computer skills in MS office, database, content management system and group scheduling software
- Strong skills with ROSI, SGS Progress Tracker and Sharepoint
- Proficiency with Slate is essential, including familiarity with calculating GPA and eligibility
- Excellent organization, planning, time managment and prioritizing skills
- Excellent interpersonal, written, and verbal communication skills, with the ability to relate to all levels of faculty, staff and student in a manner which facilitates cooperation
- Strong skills in analyzing, organizing and summarizing data
- Strong problem solving skills with sound judgement
- Ability to work effectively under pressure and to meet deadlines
- Demonstrated attention to detail; dependability; accuracy

**Assets (Nonessential)**:

- Experience supporting graduate programs
- Knowledge about computer science programs and courses

**To be successful in this role you will be**:

- Communicator
- Diplomatic
- Multi-tasker
- Resourceful
- Tactful
- Team player

This role is currently eligible for a hybrid work arrangement, pursuant to the University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

**Closing Date**: 03/10/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Student Services

**Lived Experience Statement

  • Graduate Program Assistant

    4 days ago

    Toronto, Canada York University Full time

    **Purpose**: The Graduate Program Assistant provides support to the graduate program within the Department of Computational Arts at the School of the Arts, Media, Performance & Design (AMPD). The incumbent contributes to the success of the program by providing courteous, efficient, and professional service to current and prospective students, faculty,...

  • Graduate Program and Admissions Assistant

    4 weeks ago

    Toronto, Canada York University Full time

    **Purpose**: The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 23,000 undergraduate and graduate students, and almost 100 programs delivered through 24 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive...

  • Graduate Program Assistant, Msc

    2 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:03/06/2024 **Req ID**: 35707 **Faculty/Division**: Temerty Faculty of Medicine **Department**: Institute of Medical Science **Campus**: St. George (Downtown Toronto) **Position Number**: 00035155 **Description**: **About us**: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the...

  • Graduate Program Administrator

    3 days ago

    Toronto, Canada York University Full time

    **Purpose**: The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 23,000 undergraduate and graduate students, and almost 100 programs delivered through 24 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive...

  • Graduate Program Coordinator

    7 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:06/09/2023 **Req ID**: 31891 **Faculty/Division**: Faculty of Arts & Science **Department**: Dept of Computer Science **Campus**: St. George (Downtown Toronto) **Position Number**: 00054428 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • Graduate Office Assistant

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:10/31/2023 **Req ID**: 34732 **Faculty/Division**: Faculty of Arts & Science **Department**: Dept of Computer Science **Campus**: St. George (Downtown Toronto) **Position Number**: 00050273 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • Associate Dean, Graduate Programs

    4 weeks ago

    Toronto, Canada Toronto Metropolitan University Full time

    **TRSM Assoc.Dean Grad. Programs**: - Posted: - February 22, 2024- Deadline to Apply: - Tuesday, March 12, 2024Under the general direction of the Dean, this role is responsible for the management of all graduate academic programs within the Ted Rogers School of Management (TRSM) as well as for leading development of future graduate programs for approvals by...

  • Science Graduate

    3 weeks ago

    Toronto, ON, Canada Metropolitan Water District Full time

    Located in downtown Toronto, the largest and most culturally diverse city in Canada and on the territory of the Anishinaabeg, Haudenosaunee and the Wendat Peoples, the Department of Architectural Science in the Faculty of Engineering and Architectural Science at Toronto Metropolitan University (formerly Ryerson University) invites applications for...

  • Newrest Graduate Program 2024

    4 weeks ago

    Toronto, Canada Newrest Full time

    Humility, simplicity, efficiency and a sense of responsibility: these are Newrest's values. As the world's leading independent air catering company, Newrest is the only operator to operate in all sectors: air catering, base life, rail catering and retail. The aim of the Graduate Program is to offer talented young people the opportunity to gain experience...

  • Graduate Career Educator

    7 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:06/09/2023 **Req ID**: 31762 **Faculty/Division**: VP & Provost **Department**: Career Centre **Campus**: St. George (Downtown Toronto) **Position Number**: 00054534 **Description**: **About us**: Student Life connects life to learning. We believe every student should have the opportunity to participate in university life actively and find...

  • Associate, Technology Graduate Rotational Program

    4 weeks ago

    Toronto, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Graduate Administrator

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:02/21/2024 **Req ID**: 36124 **Faculty/Division**: Faculty of Arts & Science **Department**: School of the Environment **Campus**: St. George (Downtown Toronto) **Position Number**: 00049942 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • 2024 Bell Media Graduate Leadership Program

    4 weeks ago

    Toronto, Canada Bell Media Full time

    Req Id: 414161 At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content - we advance how Canadians connect with each other and the world. If you’re ready to bring game-changing ideas to life and join a community that values professional growth and employee wellness, we want you on...

  • Graduate Administrator

    1 week ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:03/16/2023 **Req ID**: 30319 **Faculty/Division**: Faculty of Arts & Science **Department**: Ctr for Medieval Studies **Campus**: St. George (Downtown Toronto) **Position Number**: 00004187 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • Graduate Awards Officer

    7 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:03/15/2024 **Req ID**: 36554 **Faculty/Division**: School of Graduate Studies **Department**: School of Graduate Studies **Campus**: St. George (Downtown Toronto) **Position Number**: 00024179 **Description**: **About us**: The mission of the School of Graduate Studies is to promote University-wide excellence in graduate education and...

  • Graduate Research Assistant

    4 weeks ago

    Toronto, Ontario, Canada Insight Global Full time

    Job DescriptionInsight Global is seeking a Research Assistant to join a large, Global technology client on-site in Toronto. They will be joining a group focused on research, building prototypes, and evaluating novel interactions for human experiences in AR/VR. The Research Collaborator will be heavily involved with Engineers and Researchers to prepare and...

  • New Graduate Clinician

    3 days ago

    Toronto, Canada SickKids Full time

    **About SickKids**: Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and...

  • Graduate and Research Accounting Assistant

    1 day ago

    Toronto, Canada York University Full time

    **Purpose**: Under the direction of the Manager, Graduate Studies and Research Services, the Graduate and Research Accounting Assistant will provide financial and administrative support to the Graduate Studies and Research Services office within Osgoode Hall Law School. The role is responsible for providing general financial support, preparing and submitting...

  • 2024 Corporate Services Graduate Leadership Program

    7 days ago

    Toronto, Canada Bell Full time

    Req Id: 414160 At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content - we advance how Canadians connect with each other and the world. If you’re ready to bring game-changing ideas to life and join a community that values, professional growth and employee wellness, we want you on...

  • UX Analyst

    7 days ago

    Toronto, Canada Altus Group Full time

    Job Category: Software Opportunity Awaits at Altus Group! Working closely with designers and researchers, the UX Analyst will be a passionate champion for discovering, learning about, and articulating Altus' users and user needs. Under the supervision of other senior UX members, coordinate UX/research activities and help gather feedback and insights...