Graduate Program Assistant

3 weeks ago

Toronto, Canada UTemp Internal Staffing Services - University of Toronto Full time

**UTemp is hiring**

UTemp is the University of Toronto’s short-term staffing service. We pride ourselves on the high number of UTemp employees who are able to make the transition from short-term casual employment to appointed positions within the University of Toronto.

**Job title: Graduate Program Assistant**

**Faculty: Faculty of Pharmacy**

**Hourly pay rate: $32.21**

**Work term: As soon as possible until April 07, 2023**

**Schedule: Monday to Friday, 8:45am to 5:00pm.**

**Type: Hybrid role, location St. George Campus.**

**Responsibilities**:
**Provides student services/support by**:

- Providing detailed information to students on program and/or course requirements
- Providing detailed information regarding admission requirements to prospective students and applicants
- Acting as the first point of contact for general enquiries
- Responding to enquiries within the defined scope of the role and redirecting asappropriate
- Checking course prerequisites prior to student enrolment
- Maintaining course information on student information systems

**Provides program support by**:

- Disseminating program and/or service information
- Liaising with students and faculty to coordinate program activities
- Liaising with internal and external contacts to coordinate execution of seminars and workshops
- Coordinating program schedules with stakeholders
- Preparing acceptance and/or decline letters to applicants using templates
- Updating and maintaining database records
- Processing registrations
- Verifying the accuracy and completeness of information
- Scheduling Chairs for Doctoral exams
- Keeping well-informed on University programs, policies and procedures

**Provides administrative support by**:

- Taking and distributing meeting minutes
- Scheduling committee meetings
- Coordinating meeting schedules, agendas, materials, action and follow-up items
- Maintaining information on digital platforms
- Writing routine documents and correspondence
- Scanning, filing and copying documents
- Creating and updating student records
- Maintaining information on a website
- Disseminating information
- Booking rooms and arranging appropriate accommodations
- Preparing meeting agendas
- Coordinating the production and distribution of communication materials
- Collecting and passing on information
- Formatting data collected for presentations and reports
- Maintaining up-to-date distribution lists
- Editing content for brochures, newsletters, websites and/or handbooks

**Contributes to the execution of events by**:

- Determining logístical details and activities for events and/or programming
- Liaising with stakeholders to coordinate space and resource requirements
- Arranging catering
- Booking audio-visual and/or computer equipment
- Provides records management by:

- Handling sensitive and/or confidential information
- Updating and maintaining records
- Generating reports
- Collating and organizing data for various reports

**Prevents injury and harm to others by**:

- Providing basic support and general referrals to individuals in distress
- Accomplishes financial responsibilities by:

- Recording or verifying transactions on a single account
- Provides guidance and/or direction by:

- Serving as a resource to others by providing (non-supervisory) job-related

guidance

**Requirements**:

- Two years of relevant experience
- Bachelor's degree
- MS Office (Intermediate level)
- Experience using Quercus and ROSI system is preferred.

**Type**:Hybrid (remote and in-person).

**Job Type**: Fixed term contract
Contract length: 2 months

**Salary**: $32.21 per hour

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you require to provide two weeks notice to your current employer?
- Do you have intermediate level experience in Word, Excel, and Outlook?
- Do you have experience in Student Services?

Work Location: Hybrid remote in TORONTO, ON

  • Graduate Program Assistant

    4 days ago

    Toronto, Canada York University Full time

    **Purpose**: The Graduate Program Assistant provides support to the graduate program within the Department of Computational Arts at the School of the Arts, Media, Performance & Design (AMPD). The incumbent contributes to the success of the program by providing courteous, efficient, and professional service to current and prospective students, faculty,...

  • Graduate Program and Admissions Assistant

    4 weeks ago

    Toronto, Canada York University Full time

    **Purpose**: The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 23,000 undergraduate and graduate students, and almost 100 programs delivered through 24 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive...

  • Graduate Program Assistant

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:03/23/2023 **Req ID**: 30415 **Faculty/Division**: Faculty of Arts & Science **Department**: Dept of Computer Science **Campus**: St. George (Downtown Toronto) **Position Number**: 00028621 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • Graduate Program Assistant, Msc

    2 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:03/06/2024 **Req ID**: 35707 **Faculty/Division**: Temerty Faculty of Medicine **Department**: Institute of Medical Science **Campus**: St. George (Downtown Toronto) **Position Number**: 00035155 **Description**: **About us**: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the...

  • Graduate Program Administrator

    4 days ago

    Toronto, Canada York University Full time

    **Purpose**: The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 23,000 undergraduate and graduate students, and almost 100 programs delivered through 24 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive...

  • Graduate Program Coordinator

    7 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:06/09/2023 **Req ID**: 31891 **Faculty/Division**: Faculty of Arts & Science **Department**: Dept of Computer Science **Campus**: St. George (Downtown Toronto) **Position Number**: 00054428 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • Claims New Graduate Program

    4 weeks ago

    Toronto, Canada Northbridge Financial Corporation Full time

    We’re Northbridge Financial. We’re proud to be 100% Canadian and owned by Fairfax Financial. We serve through our Northbridge Insurance, Federated Insurance, and TruShield Insurance brands. We have a reputation for being one of Canada’s leading commercial property and casualty insurance company. Our employees are dedicated to understanding the needs of...

  • Graduate Office Assistant

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:10/31/2023 **Req ID**: 34732 **Faculty/Division**: Faculty of Arts & Science **Department**: Dept of Computer Science **Campus**: St. George (Downtown Toronto) **Position Number**: 00050273 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • Claims New Graduate Program

    4 weeks ago

    Toronto, Canada Northbridge Financial Corporation Full time

    Nous sommes la Financière Northbridge. Nous sommes fiers d’être une société canadienne à 100 %, détenue en propriété exclusive par Fairfax Financial. Nous offrons nos services par l’entremise de nos marques Northbridge Assurance, Les assurances Federated et TruShield Assurance. Nous sommes reconnus comme étant l’une des plus importantes...

  • Associate Dean, Graduate Programs

    4 weeks ago

    Toronto, Canada Toronto Metropolitan University Full time

    **TRSM Assoc.Dean Grad. Programs**: - Posted: - February 22, 2024- Deadline to Apply: - Tuesday, March 12, 2024Under the general direction of the Dean, this role is responsible for the management of all graduate academic programs within the Ted Rogers School of Management (TRSM) as well as for leading development of future graduate programs for approvals by...

  • Science Graduate

    3 weeks ago

    Toronto, ON, Canada Metropolitan Water District Full time

    Located in downtown Toronto, the largest and most culturally diverse city in Canada and on the territory of the Anishinaabeg, Haudenosaunee and the Wendat Peoples, the Department of Architectural Science in the Faculty of Engineering and Architectural Science at Toronto Metropolitan University (formerly Ryerson University) invites applications for...

  • Newrest Graduate Program 2024

    4 weeks ago

    Toronto, Canada Newrest Full time

    Humility, simplicity, efficiency and a sense of responsibility: these are Newrest's values. As the world's leading independent air catering company, Newrest is the only operator to operate in all sectors: air catering, base life, rail catering and retail. The aim of the Graduate Program is to offer talented young people the opportunity to gain experience...

  • Graduate Career Educator

    7 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:06/09/2023 **Req ID**: 31762 **Faculty/Division**: VP & Provost **Department**: Career Centre **Campus**: St. George (Downtown Toronto) **Position Number**: 00054534 **Description**: **About us**: Student Life connects life to learning. We believe every student should have the opportunity to participate in university life actively and find...

  • Associate, Technology Graduate Rotational Program

    4 weeks ago

    Toronto, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Graduate Administrator

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:02/21/2024 **Req ID**: 36124 **Faculty/Division**: Faculty of Arts & Science **Department**: School of the Environment **Campus**: St. George (Downtown Toronto) **Position Number**: 00049942 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • 2024 Bell Media Graduate Leadership Program

    4 weeks ago

    Toronto, Canada Bell Media Full time

    Req Id: 414161 At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content - we advance how Canadians connect with each other and the world. If you’re ready to bring game-changing ideas to life and join a community that values professional growth and employee wellness, we want you on...

  • Graduate Awards Officer

    7 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:03/15/2024 **Req ID**: 36554 **Faculty/Division**: School of Graduate Studies **Department**: School of Graduate Studies **Campus**: St. George (Downtown Toronto) **Position Number**: 00024179 **Description**: **About us**: The mission of the School of Graduate Studies is to promote University-wide excellence in graduate education and...

  • Graduate Research Assistant

    4 weeks ago

    Toronto, Ontario, Canada Insight Global Full time

    Job DescriptionInsight Global is seeking a Research Assistant to join a large, Global technology client on-site in Toronto. They will be joining a group focused on research, building prototypes, and evaluating novel interactions for human experiences in AR/VR. The Research Collaborator will be heavily involved with Engineers and Researchers to prepare and...

  • New Graduate Clinician

    4 days ago

    Toronto, Canada SickKids Full time

    **About SickKids**: Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and...

  • Graduate and Research Accounting Assistant

    2 days ago

    Toronto, Canada York University Full time

    **Purpose**: Under the direction of the Manager, Graduate Studies and Research Services, the Graduate and Research Accounting Assistant will provide financial and administrative support to the Graduate Studies and Research Services office within Osgoode Hall Law School. The role is responsible for providing general financial support, preparing and submitting...