Academic Governance and Completion Coordinator

4 months ago

Toronto, Canada OCAD University Full time

Reporting to the Manager and Associate Registrar, Graduate Studies, the Academic Governance and Completion Coordinator, Graduate Studies is responsible for providing administrative support to curriculum development, curriculum and Senate sub-committees, Institutional Quality Assurance Process (IQAP) processes and the coordination and tracking of reporting from the School of Graduate Studies (SGS). The Academic Planning and Completion Coordinator plays a key role related to student completion including the coordination of exhibitions, defences and submission to the Open Research Repository.

**Summary of Responsibilities**:

- Coordinate all aspects of thesis exhibitions and defences including booking spaces, inviting external examiners, distributing thesis documents to committees and tracking approvals and outcomes in accordance with university policy.
- Develop and deliver information sessions about thesis / Major Research Project/Paper (MRP) format requirements and submission process
- Liaise with the Research Ethics Board (REB) and encourage compliance with REB policies and reporting requirements
- Coordinate the deposit of MRPs and theses in the Open Research Repository
- Track timelines to completion and notify the Office of the Registrar when students have reached the maximum number of terms. Identify students with delayed completion times and work with their Graduate Program Directors to connect students with appropriate resources and supports
- Enter grades for MRP and thesis courses
- Act as the secretary to the Senate Graduate Studies Committee (SGSC), Graduate Program Committees and ad hoc committees as required, distributing meeting packages, drafting agendas, taking minutes, and ensuring that approved motions or actionable items are implemented and communicated to the appropriate Senate committees
- Provide administrative support to the following processes: IQAP, Graduate Faculty Membership, supervision tracking, curriculum changes and new program development
- Provide clear and effective information to students and faculty pertaining to policies, procedures, requirements, and dates and deadlines
- Support the coordination of faculty and course scheduling requirements for submission to the Office of the Registrar.
- Develop and maintain accurate automated and manual filing systems; perform general clerical duties, as required
- Support the updating of content for sections of the OCAD U website pertaining to Graduate Studies
- Maintain current knowledge and comprehensive understanding of relevant University policies, procedures, and practices, as well as currency and knowledge of best practices in academic policies, administration, and governance processes
- Maintain strict compliance with university regulations regarding privacy and confidentiality and other relevant policies and procedures
- Assist the Manager and Associate Registrar, Graduate Studies with other tasks, duties and special projects as assigned contributing to the successful operation of the School of Graduate Studies

**Qualifications**:

- Post-secondary degree or equivalent; a graduate degree in an arts and design-related field is an asset
- A minimum of three (3) years of administrative experience preferably in a University or College department dealing with graduate-level programming
- Excellent technical computing skills, including the ability to create documents, forms and templates using Microsoft Office Suite and ability to create accessible communications documents
- Proven ability to meet deadlines and work well with high volume, pressure and changing priorities
- Demonstrated commitment to client service, specifically students, staff, faculty and external contacts
- Excellent interpersonal and oral and written communication skills
- Demonstrated attention to detail, organizational skills, and the ability to take initiative
- Demonstrated ability to learn in-house programs and systems
- Demonstrated commitment to the principles of equity and diversity, and experience promoting a respectful work and learning environment for students, staff and faculty
- Flexibility in work hours; must be willing and able to work occasional evenings, as required

**Compensation**:Hiring Range - $54,158.84 to $61,965.30 per annum, commensurate with experience, plus benefits; Salary Range - $54,158.84 to $71,191.96 per annum.

**Hours of Work***:Total of 35 hours per week. The incumbent in this role will be expected to report to work on campus.

Please review the OCAD University’s Safety Measures for all up-to-date information regarding COVID-19 protocols.

OCAD University’s vaccine mandate will be in abeyance until further notice. However, to ensure continuity of teaching, learning and campus activities throughout the year, the University expects all students, staff and faculty to maintain up-to-date vaccination records.

**_We encourage members of designated equity-seeking groups to self-identify within the voluntary Applicant Questi

  • Academic Operations Coordinator

    2 days ago

    Toronto, Ontario, Canada George Brown College Full time

    Job Title: Academic Operations OfficerJob Summary:We are seeking a highly organized and detail-oriented Academic Operations Officer to join our team at George Brown College. As a key member of the School of Social and Community Services and School of Deaf and Deafblind Studies team, you will provide academic and operational support to the Manager, Academic...

  • Academic Operations Coordinator

    21 hours ago

    Toronto, Ontario, Canada George Brown College Full time

    Job Title: Academic Operations OfficerJob Summary:We are seeking a highly organized and detail-oriented Academic Operations Officer to join our team at George Brown College. As a key member of the School of Social and Community Services and School of Deaf and Deafblind Studies team, you will provide academic and operational support to the Manager, Academic...

  • Academic Appointments Coordinator

    3 days ago

    Toronto, Ontario, Canada University of Toronto Full time

    {"title": "Academic Appointments & HRIS Assistant", "description": "About the Role:We are seeking a highly organized and detail-oriented individual to join our team as an Academic Appointments & HRIS Assistant. In this role, you will be responsible for coordinating the clinical faculty appointments process and academic life cycle, ensuring that all...

  • Academic Appointments Coordinator

    3 days ago

    Toronto, Ontario, Canada University of Toronto Full time

    {"title": "Academic Appointments & HRIS Assistant", "description": "About the Role:We are seeking a highly organized and detail-oriented individual to join our team as an Academic Appointments & HRIS Assistant. In this role, you will be responsible for coordinating the clinical faculty appointments process and academic life cycle, ensuring that all...

  • Academic Coordinator

    4 months ago

    Toronto, Canada English Path Full time

    **Reports to**:Global Head of Academics **Business Function/ Sub-Business Function**:Academic & Administration **About English Path**: **Vision**: To change lives through education that makes a fundamental difference to living standards and access to learning. **Role Purpose**: Main responsibilities are to manage all aspects of academic provision at EP...

  • Academic Services Coordinator

    21 hours ago

    Toronto, Ontario, Canada York University Full time

    Purpose and ResponsibilitiesThe Academic Services Coordinator plays a vital role in supporting student success and retention at the Lassonde School of Engineering. This position is responsible for coordinating and administering student academic petitions and appeals processes, providing general student advising and support, and serving as the primary...

  • Academic Services Coordinator

    17 hours ago

    Toronto, Ontario, Canada York University Full time

    Purpose and ResponsibilitiesThe Academic Services Coordinator plays a vital role in supporting student success and retention at the Lassonde School of Engineering. This position is responsible for coordinating and administering student academic petitions and appeals processes, providing general student advising and support, and serving as the primary...

  • Academic Services Coordinator

    7 days ago

    Toronto, Ontario, Canada York University Full time

    {"title": "Academic Services Coordinator", "description": "Role Overview:The Academic Services Coordinator plays a vital role in supporting student success and retention at the Lassonde School of Engineering. This position is responsible for coordinating administrative processes, providing general student advising, and serving as the primary resource support...

  • Academic Services Coordinator

    7 days ago

    Toronto, Ontario, Canada York University Full time

    {"title": "Academic Services Coordinator", "description": "Role Overview:The Academic Services Coordinator plays a vital role in supporting student success and retention at the Lassonde School of Engineering. This position is responsible for coordinating administrative processes, providing general student advising, and serving as the primary resource support...

  • Academic Operations Coordinator

    4 days ago

    Toronto, Ontario, Canada George Brown College Full time

    Job Title: Academic Operations OfficerGeorge Brown College is seeking a highly skilled and detail-oriented Academic Operations Officer to join our team. As a key member of the School of Social and Community Services and School of Deaf and Deafblind Studies team, you will provide academic and operational support to the Manager, Academic Operations (MAO) to...

  • Academic Operations Coordinator

    4 days ago

    Toronto, Ontario, Canada George Brown College Full time

    Job Title: Academic Operations OfficerGeorge Brown College is seeking a highly skilled and detail-oriented Academic Operations Officer to join our team. As a key member of the School of Social and Community Services and School of Deaf and Deafblind Studies team, you will provide academic and operational support to the Manager, Academic Operations (MAO) to...

  • Academic Appointments Coordinator

    2 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto's Temerty Faculty of Medicine is seeking a highly organized and detail-oriented Academic Appointments Administrator to join our team. As a key member of our administrative staff, you will play a critical role in supporting the academic appointments process for our faculty members.Key Responsibilities:Coordinate the...

  • Academic Appointments Coordinator

    1 week ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto's Temerty Faculty of Medicine is seeking a highly organized and detail-oriented Academic Appointments Administrator to join our team. As a key member of our administrative staff, you will play a critical role in supporting the academic appointments process for our faculty members.Key Responsibilities:Coordinate the...

  • Academic Appointments Coordinator

    1 week ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto's Temerty Faculty of Medicine is seeking an exceptional Academic Appointments Administrator to join our team. As a key member of our department, you will play a vital role in supporting the academic appointments process, ensuring the smooth operation of our faculty appointments, and providing exceptional customer...

  • Academic Appointments Coordinator

    1 week ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto's Temerty Faculty of Medicine is seeking an exceptional Academic Appointments Administrator to join our team. As a key member of our department, you will play a vital role in supporting the academic appointments process, ensuring the smooth operation of our faculty appointments, and providing exceptional customer...

  • Academic Operations Coordinator

    1 week ago

    Toronto, Ontario, Canada George Brown College Full time

    Job Summary:The Academic Operations Officer will provide administrative support to the Manager, Academic Operations, to ensure the smooth operation of academic programs. This role will involve coordinating database and scheduling processes, assisting with faculty assignments and human resource processes, and compiling financial documentation.Key...

  • Academic Operations Coordinator

    1 week ago

    Toronto, Ontario, Canada George Brown College Full time

    Job Summary:The Academic Operations Officer will provide administrative support to the Manager, Academic Operations, to ensure the smooth operation of academic programs. This role will involve coordinating database and scheduling processes, assisting with faculty assignments and human resource processes, and compiling financial documentation.Key...

  • Academic Operations Coordinator

    2 days ago

    Toronto, Ontario, Canada George Brown College Full time

    Job Title: Academic Operations CoordinatorGeorge Brown College is seeking a highly organized and detail-oriented Academic Operations Coordinator to join our team. As a key member of the Chef School, you will provide senior-level coordination, administration, and logistical support to ensure the efficient scheduling, staffing, and operations of our...

  • Academic Operations Coordinator

    3 days ago

    Toronto, Ontario, Canada George Brown College Full time

    Job Title: Academic Operations CoordinatorGeorge Brown College is seeking a highly organized and detail-oriented Academic Operations Coordinator to join our team. As a key member of the Chef School, you will provide senior-level coordination, administration, and logistical support to ensure the efficient scheduling, staffing, and operations of our...

  • Academic Operations Coordinator

    7 days ago

    Toronto, Ontario, Canada George Brown College Full time

    Job Title: Academic Operations OfficerJob Summary:We are seeking a highly organized and detail-oriented Academic Operations Officer to join our team at George Brown College. As a key member of the School of Social and Community Services and School of Deaf and Deafblind Studies team, you will provide academic and operational support to the Manager, Academic...