Coordinator, People and Culture

2 weeks ago

Vancouver, Canada MOSAIC Full time

**MOSAIC operates on the traditional and unceded Coast Salish Territories, the ancestral lands of the sḵwx̱wú7mesh, sel̓íl̓witulh, xʷməθkʷəy̓əm, qiqéyt, sc̓əwaθən məsteyəx, kʷikʷəƛ̓əm, q̓ic̓əy̓, qʼʷa:n̓ƛʼən̓, SEMYOME and Matsqui nations where we are privileged to carry out our mission.**

**WHY YOU SHOULD WORK WITH US**:
MOSAIC is one of Canada’s largest settlement non-profit organizations. Our newcomer services change the lives of immigrants, refugees, and individuals from diverse backgrounds in Greater Vancouver and throughout BC. Since 1976, MOSAIC has worked to strengthen communities by advocating for positive changes and supporting newcomers in building their new lives in Canada. As an employer, we are committed to fostering a diverse and inclusive workplace where employees can trust that their skills and contributions are valued. We advocate for and promote equitable employment opportunities for women, Indigenous Peoples, people with disabilities, persons of diverse sexual orientation, gender identity or expression (2SLGBTQI+), and racialized individuals. We have been recognized in the 2019 List of Best Workplaces in Canada (100-999 employees), the 2020 list of Best Workplaces Managed by Women and 2021 List of Best Workplaces in Canada (100-999 employees) by the Great Place to Work® Institute. Our employees benefit from many diverse perspectives, taking part in training opportunities for career growth.

Today, the organization engages and serves over 26,000 clients per year at 47 service and community locations in Greater Vancouver through a wide range of high-quality settlement and integration programs, including services geared towards youth and family, interpretation and translation, language and workplace training, counselling, and employment. As a certified living wage employer and a CARF-accredited organization, MOSAIC is among the country’s largest immigrant-serving organizations and enjoys a superb reputation, a solid financial position, and a hugely compelling mission.

**JOIN OUR TEAM**

***:
The **Coordinator** is responsible for the coordination and support of the day-to-day activities of the Human Resources team including but not limited to tasks related to maintaining personnel records, data management, policy compliance, benefits, recruitment, and onboarding and offboarding processes. This position also assists with other human resources projects.

**KEY DUTIES AND RESPONSIBILITIES**:

- Maintaining HRIS system and data management systems including data entry, verification, and timely reporting of data.
- Onboarding and offboarding of staff
- Administering and tracking performance management and leave of absence information as needed.
- Responding to routine questions regarding internal policies and procedures.
- Assist with projects and other work that fall within the scope of onboarding, offboarding, learning and development, and performance management.
- May provide day-to-day coordination of all employee benefit plans
- Oversee employee-benefit enrollment, maintenance, and termination
- Participate in benefit presentations for new hires and on an ad-hoc basis
- Oversee regular communication with employees and their supervisors to provide necessary information and education to benefit plan participants
- Coordinate with external bodies regarding education and training workshops and promotional materials
- Provide timely response to employee inquiries regarding benefit plans and claims and assist with confidential, benefit-related issues, liaising with benefit carriers as necessary
- Assess and mitigate risk while performing all duties referring to legislation (e.g. Employment Standards, Human Rights Act, etc.), current HR practices, policies, employment law, conferring with supervisor, colleagues, and consultants
- Assess policies from a risk perspective and make recommendations for change
- Escalate issues to supervisor as needed
- Assist in the management of the HR team’s finances
- Purchase program resources and materials within the approved budget
- Authorize expenses within the coordinators’ limit
- Reconcile department credit card statement
- Code and submit invoices for payment
- Perform backup duties for the HR Generalist as needed

**QUALIFICATIONS**:

- A degree, certificate, or diploma in Human Resources Management, Business Administration, Communication, training and development, organizational development, psychology, or related field, or a comparable combination of education and experience.
- Minimum of 2 years of experience, accompanied by relevant training and or education
- Knowledge of:

- Human resources management, employee benefits; basic accounting
- Canadian Human Rights Act, BC Human Rights Code, Canadian Charter of Rights and Freedoms, Accessible Canada Act, BC Employment Standards Act
- leave and disability management is an asset.
- Excellent time management by organizing and prioritizing work to meet deadlines

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