Administrative Assistant, Covid-19 Response

2 weeks ago

Metro Vancouver Regional District, Canada First Nations Health Authority Full time

**FNHA Overview**:
The First Nations Health Authority is a diverse and transformational health organization of professional, innovative and dedicated team members and leaders.

The first of its kind in Canada, FNHA works as a health-and-wellness partner with BC First Nations to support self-determination and decision-making to improve health outcomes.

**JOIN OUR HISTORIC JOURNEY**
At FNHA, you’ll have the opportunity to contribute to BC’s history. With a unique governing structure and mandate, our fluid work environment means you can play an active role in real change.
Our talented teams value respect and foster lateral kindness in their working relationships. Our holistic approach to wellness, based on First Nations teachings, is incorporated into all aspects of work culture. Where else will you get to create a personal wellness plan as part of your performance goals?

**As a health and wellness organization, the First Nations Health Authority has aligned with the Provincial Public Health Order released on October 14, 2021. We have a mandatory COVID-19 vaccination policy for all employees at First Nations Health Authority. This policy requires all employees to be fully vaccinated against COVID-19. If selected for employment, you will be required to provide proof of vaccination by providing a copy of your BC Vaccination Card Passport with the QR code.**

**Position Summary**:
The Administrative Assistant - COVID-19 Response for Vancouver Coastal Region provides a full range of administrative and program support services.

**Responsibilities**:

- 2. Uses a variety of software including electronic mail, graphics and spread sheet and departmental information systems to produce and distribute information, to set up lists, prepare presentations, to input financial data and to maintain records and databases
- 3. Arranges a wide variety of meetings, ensuring documentation and materials are available, and attending to assist or take minutes including summarizing information, highlights decisions, action items and commitments and distributes the record of minutes to participants
- 4. Conducts review of documents, including financial records to ensure completeness and compliance with FNHA and regional policy, executive directives and procedures, and follows up with staff or First Nations community submit missing information or forwards difficult cases to Manager for follow up.
- 5. Compiles and maintains address lists, telephone lists and distribution contact lists for contacts in provincial and federal ministries, health and wellness system partners, committee and working group members and other stakeholders- 7. Maintains and orders office supplies, receives and verifies receipt of goods and ships as required, liaises with landlord/building manager to report deficiencies and obtain assistance
- 8. Performs other related duties as assigned.- A full job description is available upon request

**Qualifications**:

- Education- Completion of high school education, and a one year course in administrative services, or an equivalent combination of education, training and experience
- Experience- Recent and related experience in providing administrative services (usually acquired over a period of 1-3 years)
- Knowledge- Basic knowledge of First Nations communities and issues as related to COVID-19

**Closing Statement**:
**Diversity**

The First Nations Health Authority is committed to respecting diversity within our workforce; preference will be given to individuals with Indigenous ancestry (First Nations, Inuit, Métis).

**What You Can Expect From Us**

Joining our family means joining an organization that supports personal growth, in-house training, a paid volunteer day and a unique full-day orientation program.

Leading with culture, all FNHA employees complete San’yas Indigenous Cultural Safety Training. We support our family to be leaders in wellness and all staff members develop a yearly wellness plan as part of their performance partnership and goal-setting.

**Closing**

Please note that only those applicants shortlisted will be contacted. If you do not hear from us about this position, please accept our sincere appreciation for your interest in FNHA

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