Administrative Assistant

2 weeks ago

Vancouver, Canada Port of Vancouver Full time

**BE PART OF THE TEAM THAT BRINGS THE WORLD TOGETHER**

**Career Opportunity**:Administrative Assistant - People, Process & Performance

Join an organization that plays a critical role in Canada’s economy. At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world’s most sustainable port.

The Vancouver Fraser Port Authority is responsible for the stewardship of the Port of Vancouver, Canada’s largest and most diversified port. Our mandate as a Canada Port Authority, as set out by the Canada Marine Act, is to enable Canada’s trade objectives, ensuring goods are moved safely and responsibly through the Port of Vancouver. That means providing infrastructure and ensuring the safe and efficient movement of marine traffic and cargo within the port. It also means we carry out reviews of proposed activities and developments on federal port lands and waters to determine whether a project can go ahead without impacts to the environment and community that cannot be mitigated.

We are passionate about the work we do and what it contributes to our local communities, the region, and our country. This is reflected in our values of collaboration, continuous improvement, accountability, and customer responsiveness.

Be a part of a team that advances initiatives to promote economic prosperity through trade, a healthy environment and thriving communities for the future generations of Canadians. It’s a workplace where the intrinsic value of your contribution to help foster the continued growth of the Canadian economy becomes a tangible reality. Bring your unique strengths, perspectives and experiences to the port authority and join us in charting a course toward a sustainable future.

The Administrative Assistant - People, Process & Performance Division provides administrative support for the internal communications and employee experience, project management and business optimization and facilities departments. As a member of the administrative support team, works with the department members in support of departmental/ organizational objectives. As required, this position performs other related duties.

Accountabilities
- Track and enter staff payroll, register employees for conferences/courses, make travel arrangements and prepare expense account claims.
- Open mail and action or distribute as required and maintain department filing and tracking systems. Facilitate approvals for a variety of documents to adhere to corporate policies and directives.
- Receive and process incoming cash, cheques and EFT payments, prepare and make bank deposits. Coordinate distribution of cheques and EFT remittances to vendors.
- Coordinate purchases using department credit cards and reconcile statement.
- Coordinate leave, prepare training and reference materials and cross-train to ensure administrative coverage within division.
- Organize meetings and events, including booking meeting rooms/venues, arranging catering, purchasing gifts, preparing meeting materials. Prepare and mail invitations and coordinate RSVP’s. Communicate details to participants. Take minutes at meetings and distribute on a timely basis.

Specific Competencies

Must be a customer service oriented individual with good interpersonal and communication skills. This individual must have an excellent command of the English language with the ability to communicate tactfully and positively with all contacts, both internal and external. Must be a team player with excellent organizational skills and flexibility to manage multiple tasks and changing priorities. Demonstration of initiative, the ability to work independently and the maintenance of accurate and timely work output are essential.

Education & Experience
- The health and safety of our employees is a priority, and the Vancouver Fraser Port Authority is committed to ensuring a safe workplace. Vaccinations, in combination with other preventative health and safety measures, offer the best available protection against COVID-19 and that is why port authority employees are required to be fully vaccinated against COVID-19. Providing proof of vaccination against COVID-19 is a condition of employment. _The Vancouver Fraser Port Authority offers a competitive total compensation package including an earned time off program.

This work is Canadian based employment and expected to be performed from our Vancouver office location.

Please note this posting will remain open until filled.
- At the port authority, we are dedicated to employment equity and a workplace reflective of the diversity of our port community.

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