Eaton Arrowsmith Office Manager and Administrative

3 weeks ago


Vancouver, Canada Eaton Arrowsmith School Full time

We are looking to hire an Eaton Arrowsmith Office Manager (Onsite & Online) and Administrative Assistant to join our team You will be responsible for overseeing the below duties of the organization(s):
**Responsibilities**:
Office Manager Duties

Mailing out of reports and other important/ confidential documents

Mail merging documents from CRM and databases

CRM Data entry and analysis (i.e. what's missing for students /enrolments / opps, etc.)

Update/maintain student information data base/CRM system

Processing registration documents - creating enrolment records, etc.

Ensuring that data is collected at each point and entered/stored appropriately

Responding to request from students, teachers and parents

**Working with Finance to coordinate**: receipt of payment, post-dated cheques/tuition deposits, collection calls; contract reviews.

Annually, providing families of all Canadian schools/centres letters supporting documentation for the medical tax credit letters.

Acting as the main liaison between the schools and the Ministry of Education and updating data collection in September and February of each year.

Coordinating the Managers' online calendar and booking appointments and events for Principal and Admissions team - as needed

Vacation and sick day coverage for onsite teachers acting as a TA where needed.

Admissions Assistant

follows up with families in a way that reflects their stage in the CRM

coordinates school tours with site specific Leaders

**Assisting the Registrar on an as needed basis**:
Working with Administrative to produce and send out enrollment documents to all students

Sending, receiving, processing and storing registration forms and other documents

Answering families’ questions throughout the admissions & registration process

**Assisting the Finance team on an as needed basis**:
Confirming accuracy of Tuition Payment Agreement received

Following up with clients on late payments, or missing information as required

**Qualifications**:
Bachelor's Degree or Diploma (preferred)

Previous experience in administrative services or other related fields (3+ years)

Ability to prioritize and multi-task

Strong organizational skills

Deadline and detail-oriented

Strong leadership qualities

**Hours & Location**:
Onsite (Vancouver)

7am - 3pm Monday - Friday (5 days a week 8 hrs/day) - Sept - June

8am - 4pm Monday - Friday (5 days a week 8 hrs/day) - Mid June - August

30 minute lunch break

Ability to transition to Remote work as required

**Remuneration**:
$40,000 - $50,000/year (depending on experience)

**Benefits**:
**Chambers of Commerce Benefits plan (50% employer paid)**: Medical, Dental, Vision

Paid Parking or Paid Transit Allowance ($115/month)

**Paid Holidays**:
Winter Holiday - 2 weeks (set dates)

Spring Break - 1 week (set dates)

Summer Holiday - 1 week (to be co-ordinated with Admissions/Principal/Program Director)

All BC Stat Holidays

**Sick Leave**:
As per BC Employment Standards

Not to be accrued from year to year

**Dress**:
Business casual attire

If you are a successful applicant, you will need to clear a criminal record check under the Criminal Records Review Act.



  • Vancouver, Canada Eaton Arrowsmith School Full time

    We are looking to hire an Eaton Arrowsmith Office Manager (Onsite & Online) and Administrative Assistant to join our team! You will be responsible for overseeing the below duties of the organization(s): **Responsibilities**: Office Manager Duties Mailing out of reports and other important/ confidential documents Mail merging documents from CRM and...


  • Vancouver, Canada Visual College of Art and Design Full time

    **About Us** The Visual College of Art and Design (VCAD) is an innovative and dynamic college of creative applied arts. VCAD has taught artists and imaginative people to follow their creative passions for over 35 years. Our Art and Design diploma programs cover the fashion, graphic and web design, interior design and animation industries. We are happy to...


  • Vancouver, Canada HERITAGE OFFICE FURNISHINGS Full time

    Heritage Office Furnishings is one of the leading suppliers of office furnishings and related services focusing on corporate environments. Established in 1979, The Heritage Group has grown to become the largest full-service dealership in British Columbia, providing challenging and rewarding careers to over 250 employees in the areas of Sales, Administration,...

  • Office Manager

    1 month ago


    Vancouver, Canada LOCI Landscape Architecture and Urban Design Inc. Full time

    LOCI Landscape Architecture and Urban Design Inc. is seeking a talented and enthusiastic professional to join our growing practice in Vancouver. Our firm’s identity stems from the idea of _genius loci_; a term that refers to a location's distinctive atmosphere, it's nature, or a spirit of place. As placemakers, problem solvers and designers, this idea...


  • Vancouver, Canada BC Infrastructure Benefits Full time

    **Job Title**:Office Administrator **Department**:People & Corporate Services **Reports to**:Manager, Human Resources & CEO’s Office **Summary** BCIB is the provincial Crown Corporation responsible for implementing the Community Benefits Agreement (CBA) on select public infrastructure projects. The CBA prioritizes hiring of local, Indigenous, women,...


  • Vancouver, Canada Lithium Americas Full time

    Lithium Americas is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers and needs of our customers and the communities in which we operate, and...


  • Vancouver, Canada Lithium Americas Full time

    Lithium Americas is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers and needs of our customers and the communities in which we operate, and...


  • Vancouver, Canada Lithium Americas Full time

    Lithium Americas is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers and needs of our customers and the communities in which we operate, and...


  • Vancouver, Canada Central Presbyterian Church Full time

    **About us** We are a supportive and collaborative congregation and several other congregations use our facility. Our goal, as a Christian congregation, is to seek the welfare of the broader community with values based on faith, hope and love expressed through the Christian faith. Our facility was redeveloped in 2018 to provide 45 units of below-cost...


  • Vancouver, Canada Synoptic Medical Assessement Inc. Full time

    Duties: - Coordinating office activities and operations to ensure efficiency and compliance to company policies - Filing documents and maintaining a file management system - Processing payments - Answering calls and inquiries with tracking as per company policies and procedures - Data entry - Keep stock of office supplies and place orders as necessary -...


  • Vancouver, Canada PETERSON GROUP PROPERTI Full time

    **POSITION PURPOSE** The Office Administrator provides superior quality reception and administrative services and ensure professional and optimal organization of Peterson’s Head Office. **KEY RESPONSIBILITIES** Reception - Greeting and answering walk-in visitors and employee’s inquiries in friendly and professional manner; - Receiving and directing...


  • Vancouver, Canada PSquare Engineering and Construction Ltd Full time

    Project Assistant/Coordinator **Requisition ID: 004** Company **Main Purpose & Function** **Specific Duties & Responsibilities** The administrator will work with the project managers and coordinators. the responsibilities include, but are not limited to the following: - Handle a wide range of duties, tasks and requests as well as anticipate the needs...


  • Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...


  • Vancouver, Canada Form3 Design Inc. Full time

    **Form3 Design Inc. is hiring an Office Administrator** Hello applicants! We are a creative design agency looking for an Office Administrator who, ideally, has experience working for an architectural, engineering, manufacturing or construction company. We ask that you be professional, easy-going, experienced in handling a wide range of administrative tasks,...


  • Vancouver, Canada Telescope Innovations Corp Full time

    **About us**: Telescope Innovations Corp. is a Vancouver-based, chemical technology company developing scalable manufacturing processes and tools for the pharmaceutical and chemical industry. The Company builds and deploys new enabling technologies including flexible robotic platforms and artificial intelligence software that improves experimental...


  • Vancouver, Canada Maria DeCotiis Interior Design Full time

    **Company description** Do you enjoy creating spreadsheets? Are you highly organized? Do you get a kick out of creating systems and processes to streamline office operations? We are looking for an experienced office manager to join our team! If you thrive in a fast-paced environment and enjoy developing systems to increase efficiency, we encourage you to...


  • Vancouver, Canada Keltic Development Full time

    **Job Title: Office Administrator** **Reporting to**:HR Manager** **About Keltic Canada Development (“Keltic”)**: Keltic Canada Development Co. Ltd. Is a Canadian-owned, diversified real estate development company headquartered in Vancouver B.C. With over 6.1 million square feet of developments currently in planning and under construction, and already...


  • Vancouver, Canada Introba Canada LLP Full time

    WHERE PASSION + PURPOSE ALIGN Introba is the union of Integral Group, a global network of deep green engineers and consultants and Ross & Baruzzini, a technology, consulting, and engineering firm. Together as Introba, the organization provides world-class building engineering design, analytic, and consulting services at all scales, specializing in net-zero...


  • Vancouver, Canada Adaptory Consulting Ltd Full time

    The position involves coordinating key elements of customer service, maintaining efficient office procedures and logistics, participating in research and projects, and financial oversight. The Administration Officer will receive day-to-day functional direction from the Administrator/Business Support Consultant. **Responsibilities**: - Coordinate and...

  • Office Administrator

    2 weeks ago


    Vancouver, Canada Duka Property Management Inc. Full time

    The Office Administrator is to provide friendly, courteous assistance to owners and trades of the Strata Corporation. The Office Administrator will report to the Strata Manager and is required to work independently with the least amount of supervision. The Office Administrator is expected to develop a good working rapport with owners and trades. A diplomatic...