Office Manager

2 weeks ago

Vancouver, Canada LOCI Landscape Architecture and Urban Design Inc. Full time

LOCI Landscape Architecture and Urban Design Inc. is seeking a talented and enthusiastic professional to join our growing practice in Vancouver.

Our firm’s identity stems from the idea of _genius loci_; a term that refers to a location's distinctive atmosphere, it's nature, or a spirit of place. As placemakers, problem solvers and designers, this idea embodies the approach to our work and our core inspiration for what we do - aiming to improve the everyday experiences in our communities. Our studio is built on the collective experiences of nearly 20 years of design, planning, and project management expertise serving our diverse client base, including developers, municipalities, and institutions, on projects that span throughout Metro Vancouver, Vancouver Island, the B.C. Interior, Washington State, and California. As a full-service firm, we pride ourselves in our adaptability, responsiveness, and willingness to exceed client expectations.

We are looking for the following position(s):
**Office Manager (Full Time Position)**
As the Office Manager, you will work closely with the Principal and staff to ensure the office runs smoothly; you will be responsible for managing all administrative duties and coordinating multiple activities and schedules. You are adept in managing your time and multiple priorities. With strong organizational skills and professional acumen, you will interact with clients and sub-subconsultants, and assist with the implementation of office policies. You will be responsible for searching for proposals and crafting them at a range of fees from single-family residential projects to large multi-year multi-phase development projects. You will also manage marketing efforts and create materials.

In addition, we are looking for applicants who are adept in the following tasks:

- Experience in office administration and supervision;
- Develop office policies and procedures, and ensure they are implemented appropriately;
- Adept at bookkeeping, invoicing, and preparing financial statements in coordination with the Office Accountant + Principal;
- Helping to support office culture and team building events;
- Maintain the project management system and related software, as well as IT infrastructure; and,
- Proposal writing and support as needed.

**Qualifications**

Success for this role will require:

- 2+ years’ experience in an office setting;
- Adept working in a team environment;
- Ability to work independently, and effectively exercise tact and discretion
- Excellent written and oral communication skills;
- Strong organizational skills;
- Ability to quickly adapt and learn new programs (Function Point);
- Prior experience using various social media platforms, Mailchimp and WordPress preferred;
- Proficiency in MS Office required; Adobe InDesign an asset;
- Prior experience in proposal writing is an asset;
- Knowledge / background in landscape architecture an asset; and,
- Prior experience with marketing / social media outreach and website management is considered an asset.

We thank all applicants in advance for their interest; however, only those invited for interviews will be contacted.

**Job Types**: Full-time, Permanent

**Salary**: $20.00-$30.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Flexible schedule
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Work Location: In person

Application deadline: 2023-05-19
Expected start date: 2023-06-05

  • Project Manager, Construction

    3 days ago

    Vancouver, Canada Aura Office Environments Full time

    Aura is a leading design-build firm in Vancouver, BC. Aura is known for transforming workspace “auras” into environments where people love to work. This is one of the 2 ways that we bring our purpose to life. Aura’s fundamental purpose is to positively impact people. As well as transforming spaces to enable incredible performance we also wholeheartedly...

  • Office Manager

    1 week ago

    Vancouver, Canada Associated Engineering Group of Companies Full time

    **Job Description**: We are currently searching for an **Office Manager **for our **Vancouver** office. Your responsibilities will include, but not be limited to: - Providing comprehensive administrative support to senior management including scheduling meetings, managing calendars, coordinating travel arrangements, and handling general inquiries. -...

  • Office Manager

    2 weeks ago

    Vancouver, Canada Jim Pattison Auto Group Full time

    Monday, March 11, 2024 Overview: The Jim Pattison Auto Group’s relentless commitment to customer satisfaction has allowed us to grow into one of Canada’s largest companies. We encourage career growth and personal development within our company. We are looking for individuals who can contribute to our business operations today and our future growth. We...

  • Office Manager

    2 weeks ago

    Vancouver, Canada Jim Pattison Auto Group Full time

    Monday, March 11, 2024 Overview: The Jim Pattison Auto Group’s relentless commitment to customer satisfaction has allowed us to grow into one of Canada’s largest companies. We encourage career growth and personal development within our company. We are looking for individuals who can contribute to our business operations today and our future growth. We...

  • Office Manager

    1 week ago

    Vancouver, Canada Jim Pattison Auto Group Full time

    Monday, March 11, 2024 Overview: The Jim Pattison Auto Group’s relentless commitment to customer satisfaction has allowed us to grow into one of Canada’s largest companies. We encourage career growth and personal development within our company. We are looking for individuals who can contribute to our business operations today and our future growth. We...

  • Office Manager

    6 days ago

    Vancouver, Canada Rayacom Premium Print Full time

    **Job Title**: Office Manager (NOC 13100) Rayacom Premium Print (1075027 BC LTD.) is a printing press company specializing on offset printing, bindery, label making, brochure making, die cutting, gift box packaging and various printing and packaging. Our manufacturing facility use the most advanced equipment in the market. We are currently looking for an...

  • Office Manager

    1 day ago

    Vancouver, Canada PETERSON GROUP PROPERTI Full time

    We believe in forging long-lasting relationships to create change in our communities. From one building on Alberni Street in Vancouver to a range of projects across North America, we’ve expanded into diverse areas of expertise across the real estate industry. Our interests include ownership in 8.1 million sq ft of commercial property, over 2,300 units of...

  • Office Manager

    6 days ago

    Vancouver, Canada Renfrew Station Dental Full time

    **Renfrew Station Dental** is seeking a committed, caring, patient-centered **Dental Office Manager **to join our Vancouver family dental practice. We are a locally owned practice with a close, kind and supportive team. Our dentists are skilled and versatile. We provide a wide range of procedures in a full service dental environment. Our office is a great...

  • Office Manager

    1 day ago

    Vancouver, Canada Expo Yaletown Dentist Full time

    Expo Yaletown Dentist is a new state of the art office. We are looking for an experienced Senior Administrator/Office Manager to join our amazing and growing team. We are transit accessible and located right in the heart of downtown. Bring a bright, welcoming attitude, and dental experience and we would love to meet you! **Duties Include**: - Oversee and...

  • Office Manager

    5 days ago

    Vancouver, Canada H8tch Innovations Full time

    **Office Manager** **About Us!** Founded in 2011, Hatch Innovations is based in Vancouver and has a team of over 80 people located across the globe. We’re creative thinkers who have a passion for technology and are constantly thinking of innovative solutions to help better serve our customers. **About the Role!** We are looking for a highly motivated...

  • Office Manager

    5 days ago

    Vancouver, Canada BC College of Social Workers (BCCSW) Full time

    Employment Opportunity Office Manager **Employer**:The British Columbia College of Social Workers (BCCSW) **Position Title**:Office Manager **Reports To**:Registrar - Chief Executive Officer (CEO) **Position**:Full-Time (Hybrid) **Closing Date**:Open Until Filled - Qualified applicants from equity seeking groups are strongly encouraged to apply._ As...

  • Office Manager

    5 days ago

    Vancouver, Canada Worldwide Precious Metlas ( Canada ) Ltd. Full time

    **Office Manager Job Description**: This job is to be worked from our Vancouver office, while handling the operations for the Edmonton office remotely. Our office hours are 7:30am - 3:30pm, Monday - Friday. The role starts at $25/hr. **Tasks**: - Handling all company financials, using mainly QBO, but also in-house programs/recordkeeping - Preparing all...

  • Office Manager

    4 days ago

    Vancouver, Canada JD Sports Canada Full time

    (Full Time - Vancouver, BC -- Head Office, FT in office) JD Sports is a sports-fashion retail company with the incentive to inspire the emerging generation of globally minded consumers through a connection to the universal culture of sport, music and fashion. Established in 1981, the JD Group is a leading global omnichannel retailer of Sports, Fashion, and...

  • Office Manager

    4 days ago

    Vancouver, Canada South Vancouver Physiotherapy Clinic Full time

    South Vancouver Physiotherapy Clinic is a multidisciplinary physio clinic providing services on the South side of Vancouver. Our team consists of experienced and dedicated healthcare professionals (Physiotherapists, Massage Therapists and Kinesiologists). Duties and responsibilities: - Manage and participate in daily administrative operations of the...

  • Office Manager

    4 days ago

    Vancouver, Canada The Co-operators Full time

    **Summary**: The Office Manager is a key player in the leadership of the office and will have roles and responsibilities in many facets of the day to day agency operation. The role is ideal for someone who has energy and passion for helping others excel in their roles. Superb reporting and organization skills are important, while not compromising service...

  • Office Manager

    5 days ago

    Vancouver, Canada Neweling & Co. Full time

    **Company description** We provide full accounting, tax and auditing services to clients in British Columbia and also specialize in international taxation and accounting for German speaking European investors in **Job description** **Small Vancouver accounting firm is planning to fill a part-time position for office manager** We are looking to fill the...

  • Office Manager

    5 days ago

    Vancouver, Canada Neweling & Co. Full time

    **Company description** We provide full accounting, tax and auditing services to clients in British Columbia and also specialize in international taxation and accounting for German speaking European investors in **Job description** **Small Vancouver accounting firm is planning to fill a part-time position for office manager** We are looking to fill the...

  • Office Manager

    5 days ago

    Vancouver, Canada YMCA of GREATER VANCOUVER Full time

    **Date Posted**: January 9, 2023**Position Title**: Office Manager**Location**: New Westminster YMCA (620 Royal Avenue, New Westminster) - Occasional travel as required to visit other YMCA sites and locations**Terms**: Permanent, Full-Time**Start Date**: As soon as possible**Salary**: - $55,000 - $65,000, plus benefits**Reports to**: Board Governance...

  • office manager

    Found in: Talent CA 2 C2 - 2 weeks ago

    Vancouver, Canada CGEC Learning Centre, Inc Full time

    Education: Bachelor's degreeExperience: 1 year to less than 2 yearsEducation, otherAsset languagesJapaneseTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the preparation of...

  • office manager

    Found in: Talent CA 2 C2 - 1 week ago

    Vancouver, Canada CGEC Learning Centre, Inc Full time

    Education: Expérience: EducationBachelor's degreeEducation, otherAsset languagesJapaneseTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the preparation of operating budget...