Office Administrator

3 weeks ago

Vancouver, Canada Colliers Project Leaders Full time

Overview:
At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.

Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the
_possibilities_ of what we can achieve together. We are 15,000 projects and counting - improving lives and helping shape the growth of sustainable, progressive and inclusive communities.

**Your role**

The Office Administrator has primary responsibility to support the day-to-day requirements of the team, including the Operations Manager, Vice President and Principals and to ensure the smooth operation of the Business Unit. The Office Administrator will support the activities of the team on a day-to-day basis and act as the “go-to” person. The employee is an energetic individual who enjoys problem solving and is inherently cooperative. The Office Administrator will take ownership of all assigned job duties, meeting the competing deadlines throughout the monthly accounting cycle. Organization and ability to prioritize will be key in the roles of both office and training support. Demonstrated initiative and the ability to complete tasks with mínimal instruction and oversight are imperative to success in this position.

**Responsibilities**:

- Receive and greet visitors.
- Provide administrative support including coordinate incoming and outgoing mail and couriers, sending and receiving general office correspondence, preparing and assembling documents and assisting with administration of all office functions that are assigned.
- Ensure the office environment is orderly and professional at all times.
- Support Quality Assurance processes as delegated by the Quality Assurance Delegate.
- Provide administrative and clerical support to the Vice President, Principal(s) and all project staff.
- Ensure a clean and professional appearance of all areas of the office.
- Maintain a suitable inventory of all appropriate office supplies.
- Support to Accounting as delegated by the Operations Manager.
- Research, book and manage travel arrangements for all regional staff.
- Complete month end administrative duties such as company car mileage logs, and visa reconciliation, ensuring deadline is achieved as per the Corporate Accounting Schedule.
- Track and follow up on completion of staff weekly and monthly timesheets ensuring deadline is achieved as per the Corporate Accounting Schedule.
- As needed, request insurance and Worker’s Compensation certificates for projects and proposals.
- Support the Joint Health & Safety initiatives as a committee member
- Other functions as deemed appropriate to the position.

**Working Conditions**

The position may require some short-term travel outside of the office to other Business Unit offices

Qualifications:

- A minimum of 2-5 years’ experience in an administrative capacity or as an Administrative Assistant.
- A post-secondary diploma or degree in business administration, accounting, finance or commerce is an asset.
- Excellent communication and organizational skills.
- Superior interpersonal skills and a willingness to take initiative.
- Developed analytical, decision making and problem-solving skills.
- An aptitude for managing competing priorities in a busy office environment.
- A willingness to be cooperative, assist others and take on new responsibilities.
- The ability to build and maintain effective working relationships with team members.
- A high degree of personal responsibility, attention to detail and accountability.
- Self-motivation with a proactive approach to completing tasks.
- A sense of urgency and ability to meet deadlines.

**What you can expect**:

- An opportunity to truly impact our communities
- A flexible work environment
- A comprehensive onboarding experience
- Significant professional development, training, and a mentorship program
- A paid volunteer day
- An environment where people feel welcome, heard and included, regardless of their differences
- And much more

**Join our team of difference-makers and help shape the growth of dynamic communities.**

**#LI-DV1**

**#LI-DV1**

Disclaimer:
Colliers Project Leaders is part of Colliers (NASDAQ, TSX: CIGI), a leading diversified professional services and investment management company, with more than 17,000 professional operating in 63 countries.

Colliers Project Leaders has suspended our COVID-19 vaccination requirement. In circumstances where our clients have a different COVID-19 vaccination policy, the Clients’ requirements will supersede.

  • Office Manager

    6 days ago

    Vancouver, Canada Earls Head Office Full time

    About Earls Kitchen + Bar - Some 40 years ago, Leroy “Bus” Earl Fuller and his son Stanley Earl Fuller had a simple idea: to create a laid-back burger and beer joint filled with warm, friendly people. The first Earls restaurant opened in Edmonton, Alberta in 1982, and it quickly took off — Earls has never looked back, opening locations across Canada...

  • Warehouse Administrator

    3 weeks ago

    Vancouver, Canada HERITAGE OFFICE FURNISHINGS Full time

    Heritage Office Furnishings is one of the leading suppliers of office furnishings and related services focusing on corporate environments. Established in 1979, The Heritage Group has grown to become the largest full-service dealership in British Columbia, providing challenging and rewarding careers to over 250 employees in the areas of Sales, Administration,...

  • Order Administrator

    1 week ago

    Vancouver, Canada Heritage Office Furnishings Full time

    Do you enjoy balancing a variety of tasks? Do you consider yourself well organized with strong time management and communication skills? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Order Administrator to support the growth and operation of our organization. The Order Administrator contributes to the...

  • Administrative Coordinator

    1 month ago

    Vancouver, Canada Office Suites Services Inc. Full time

    **JOB REQUIREMENTS**: **Education**: - Secondary (high) school graduation certificate **Experience**: - 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...

  • Administrative Coordinator

    5 days ago

    Vancouver, Canada Office Suites Services Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Office Furniture Installer

    1 week ago

    Vancouver, Canada Heritage Office Furnishings Full time

    Are you good with tools? Do you enjoy working with your hands? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Office Furniture Installer for the Operations Department to support the growth and operation of our organization. If you have previous experience with systems furniture installation and are able...

  • Office Furniture Installer

    2 months ago

    Vancouver, Canada Heritage Office Furnishings Full time

    Are you good with tools? Do you enjoy working with your hands? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Office Furniture Installer for the Operations Department to support the growth and operation of our organization. If you have previous experience with systems furniture installation and are able...

  • Office Administrator

    19 hours ago

    Vancouver, Canada Gillespie-Munro Inc. Full time

    This is a full-time Office Administrator role located on-site in Vancouver, BC. The Office Administrator will be responsible for day-to-day tasks including administrative assistance, communication, customer service, office administration, and using office equipment. **Qualifications** - Advanced Excel Skills - Administrative Assistance and Office...

  • Administrative Assistant

    1 week ago

    Vancouver, Canada Racial Equity Screen Office Full time

    **Job Description: Administrative Assistant - RESO** **Summary of Role**:This critical role is an opportunity to gain a deep understanding of three dynamic sectors - the dynamic collision of the worlds of non-profit, media, and advocacy. As RESO’s first Administrative Assistant, you will play an integral role in an emerging organization doing impact work...

  • Office Administrator

    2 days ago

    Vancouver, Canada uBriGene Biosciences Full time

    **Job Overview**: The Office Administrator plays a crucial role in ensuring the smooth and efficient operation of the office. This position involves a combination of administrative, organizational, and communication tasks to support the overall functioning of the workplace. **Responsibilities**: Front Desk Operations: - Greet and welcome visitors with a...

  • Office Administrator

    1 week ago

    Vancouver, Canada Lithium Americas Full time

    Lithium Americas is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers and needs of our customers and the communities in which we operate, and...

  • Office Administrator

    3 weeks ago

    Vancouver, Canada Lithium Americas Full time

    Lithium Americas is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers and needs of our customers and the communities in which we operate, and...

  • Office Administrator

    3 weeks ago

    Vancouver, Canada Lithium Americas Full time

    Lithium Americas is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers and needs of our customers and the communities in which we operate, and...

  • Office Administrator

    3 weeks ago

    Vancouver, Canada Lithium Americas Full time

    Lithium Americas is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers and needs of our customers and the communities in which we operate, and...

  • Office Administrator

    1 week ago

    Vancouver, Canada Lithium Americas Full time

    Lithium Americas is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers and needs of our customers and the communities in which we operate, and...

  • Office Administrator

    1 week ago

    Vancouver, Canada Lithium Americas Full time

    Lithium Americas is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers and needs of our customers and the communities in which we operate, and...

  • Office Administrator

    3 weeks ago

    Vancouver, Canada Introba Canada LLP Full time

    WHERE PASSION + PURPOSE ALIGN Introba is the union of Integral Group, a global network of deep green engineers and consultants and Ross & Baruzzini, a technology, consulting, and engineering firm. Together as Introba, the organization provides world-class building engineering design, analytic, and consulting services at all scales, specializing in net-zero...

  • Office Administrator

    2 days ago

    Vancouver, Canada Black & McDonald Limited Full time

    Black & McDonald's BC team is growing! If you are an independent, enthusiastic, and driven professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Office Administrator position is located in Vancouver and reports to the Construction Administrator (with a dotted line report to Regional HR...

  • Office Administrator

    1 week ago

    Vancouver, Canada Starlight Investments Full time

    Location - Vancouver, BC Overview Reporting to the VP Asset Management, and on behalf of the Canadian Residential, the Office Administrator will be responsible for the management of all administrative duties, calendar scheduling, internal/external communication and special projects as required. **Responsibilities**: - Provide direct administrative and...

  • Office Administrator

    4 days ago

    Vancouver, Canada Micromine Full time

    **Office Administrator** **About Us** Founded 36 years ago, Micromine is a leading provider of next generation technology for the mining sector. Over the years we have steadily grown to become one of the world’s leading mining software companies, with our solutions used at more than 2,000 mine sites and projects in over 90 countries. **What We...