Eaton Arrowsmith Office Manager and Administrative
2 weeks ago
We are looking to hire an Eaton Arrowsmith Office Manager (Onsite & Online) and Administrative Assistant to join our team You will be responsible for overseeing the below duties of the organization(s):
**Responsibilities**:
Office Manager Duties
Mailing out of reports and other important/ confidential documents
Mail merging documents from CRM and databases
CRM Data entry and analysis (i.e. what's missing for students /enrolments / opps, etc.)
Update/maintain student information data base/CRM system
Processing registration documents - creating enrolment records, etc.
Ensuring that data is collected at each point and entered/stored appropriately
Responding to request from students, teachers and parents
**Working with Finance to coordinate**: receipt of payment, post-dated cheques/tuition deposits, collection calls; contract reviews.
Annually, providing families of all Canadian schools/centres letters supporting documentation for the medical tax credit letters.
Acting as the main liaison between the schools and the Ministry of Education and updating data collection in September and February of each year.
Coordinating the Managers' online calendar and booking appointments and events for Principal and Admissions team - as needed
Supervision of students during snack / lunch breaks.
Vacation and sick day coverage for onsite teachers acting as a TA where needed.
IT troubleshooting as needed
Admissions Assistant
follows up with families in a way that reflects their stage in the CRM
coordinates school tours with site specific Leaders
**Assisting the Registrar on an as needed basis**:
Working with Administrative to produce and send out enrollment documents to all students
Sending, receiving, processing and storing registration forms and other documents
Answering families’ questions throughout the admissions & registration process
**Assisting the Finance team on an as needed basis**:
Confirming accuracy of Tuition Payment Agreement received
Following up with clients on late payments, or missing information as required
**Qualifications**:
Bachelor's Degree or Diploma (preferred)
Previous experience in administrative services or other related fields (3+ years)
Ability to prioritize and multi-task
Strong organizational skills
Deadline and detail-oriented
Strong leadership qualities
**Hours & Location**:
Onsite (Vancouver)
7am - 3pm Monday - Friday (5 days a week 8 hrs/day) - Sept - June
8am - 4pm Monday - Friday (5 days a week 8 hrs/day) - Mid June - August
30 minute lunch break
Ability to transition to Remote work as required
**Remuneration**:
$40,000 - $45,000/year (depending on experience)
**Benefits**:
**Chambers of Commerce Benefits plan (50% employer paid)**: Medical, Dental, Vision
Paid Parking or Paid Transit Allowance ($115/month)
**Paid Holidays**:
Winter Holiday - 2 weeks (set dates)
Spring Break - 1 week (set dates)
Summer Holiday - 1 week (to be co-ordinated with Admissions/Principal/Program Director)
All BC Stat Holidays
**Sick Leave**:
As per BC Employment Standards
Not to be accrued from year to year
**Dress**:
Business casual attire
Thank you for your interest in Eaton Arrowsmith, this position is restricted to those legally entitled to work in Canada.
If you are a successful applicant, you will need to clear a criminal record check under the Criminal Records Review Act.
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