Office Administrator

2 months ago

Ottawa, Canada Bird Construction Full time

Office Administrator

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

The Office Administrator ensures office functions are completed efficiently and effectively and all internal and external stakeholder expectations are met. In addition, this position provides administrative support to field employees in Ottawa.

**Responsibilities**:
Office Operations
- Manage the company vehicles assigned for use by the office staff including bookings, parking arrangements and regular maintenance (if applicable).
- Assist various teams within the district with administrative duties such as project and marketing assistance.

Field Operations
- Collect, track, coordinate and file all registration, training, and apprenticeship records.
- Maintain Apprenticeship Program.
- Book and coordinate in-house training.
- Collect, enter, approve and report site timecards
- Manage driver approval requests and maintain list of eligible drivers.
- Pull drivers abstracts annually.
- Collect annual driver tax forms.
- Manage the contracting “W” drive
- Track field employee’s vacation time.
- Track employee’s education and complete required paperwork.
- Track and manage site listings
- Track internal transfers and complete required paperwork

Onboarding
- Welcome and assist new office and field employees
- Complete office orientation, office space and technology set up for new office hires.
- Complete first day logistics and provide onboarding information for field employees, distribute new hire paperwork and gather required personal information.
- Send new hire paperwork for field employees to Nasson and where applicable payroll.
- Ensure all site access security and administrative requirements are met for new hires

**Qualifications**:

- Minimum 5 years’ experience in an Administrative role
- Experience working with Construction employees
- Proficiency with Microsoft Office Suite (including, Excel, Word, Outlook) required
- Proven ability to demonstrate high level of confidentiality, including tact and discretion in preparing, disclosing and handling information of a sensitive nature
- Ability to forge, grow and maintain positive relationships both internally and externally
- Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
- Ability to work within tight deadlines and prioritization of work to achieve them
- Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail
- Highly developed interpersonal, communication, and organizational skills
- Ability to work collaboratively with a positive attitude

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Ro

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